St Martin’s Youth Centre (Registered Charity, number 522878) Annual Report & Financial Statements for the year ended 31 March 2024
| Page | Contents |
|---|---|
| 2 - 7 | Trustees’ annual report |
| 8 | Independent examiner’s report |
| 9 | Receipts and payments statement |
| 10 | Statement of assets and liabilities |
| 11 - 17 | Notes to the accounts |
St Martin’s Youth Centre Trustees’ annual report for the year ended 31 March 2024
Registered office: St Martin’s Youth Centre Gooch Street Highgate Birmingham B5 7HE Charity number: 522878 Trustees The Revd. Jeremy Allcock Chair B K C Cameron BEM Vice Chair M Trumper Honorary Secretary T Lewis Member P Wright Member R Jones Member Associates R Ingram Associate R Smiglarksy Associate Bank: The Bank of Scotland Commercial Banking PO Box 1000 BX2 1LB Pro-Bono Solicitors: Gowling WLG Two Snowhill Birmingham, B4 6WR Independent Examiner: M Montague, MAAT, BA (Hons Accounting & Finance), ACIE Affiliate Poachers Cottage Badsey, Evesham. WR11 7EU
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St Martin’s Youth Centre Trustees’ annual report (continued) for the year ended 31 March 2024
The Trustees present their report and the financial statements for the year ended 31 March 2024. The financial statements have been prepared in accordance with the accounting policies set out in note 1 and comply with charity’s constitution
PUBLIC BENEFIT
In shaping our activities for the year, the Trustees have considered the Charity Commission’s guidance on public benefit, including the guidance ‘public benefit: running a charity (PB2)’.
OBJECTIVES AND ACTIVITIES
a. Principal Objective
The objects of the centre are taken from the Constitution, clause 2 and are as follows: “The aim of the Youth Centre is to help and educate girls and boys through their leisure time activities so to develop their physical, mental and spiritual capacities that they may grow to full maturity as individuals and members of society and that their conditions of life may be improved.”
In setting objectives, the Trustees give careful consideration to the Charity Commission’s general guidance on public benefit and in particular, to its supplementary guidance on advancing education and widening access within its area of operation.
b. Priorities for the Year 2023-2024 and how were these achieved?
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Our intention to raise funds towards a sports worker and female worker has not as yet been achieved. However, there is the possibility that a sum of money will be donated for the sports worker post to cover several years.
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As was stated last year we are still having problems with the drop in sessions in the evenings. It should be noted that safety is a major concern for parents because crime is at a high level in Highgate and they fear for the safety for the children coming out at night during the dark winter evenings. Furthermore, many are finding more and more homework is being asked of them and they consider that a Friday night when they do not have homework would be a great opportunity for them to relax and enjoy themselves. We are therefore considering dropping one of the evening sessions and replacing it with a Friday ‘chill out’ night.
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With Tolaya one of our part time youth workers, leaving us to have a baby, we endeavoured to replace her and advertised the position. Unfortunately, nobody suitable applied and as a result this is ongoing. Once someone is in post, we shall review the prospects of a more ‘girl friendly’ programme.
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The Saturday Coffee Morning is yet to start and is planned for January 2025. A number of the older members aged 18-25 have offered to volunteer their time and run this event.
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St Martin’s Youth Centre Trustees’ annual report (continued)
for the year ended 31 March 2024
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With regards to activities which may assist with future employment we have been consulting with the young people regarding their particular needs. These discussions have been very fruitful and we are considering laying on a special course for those aged 18-25 in the new year.
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We have been successful in raising some funds for core costs. With regards to increasing salaries, we will increase the basic salary and review all other salaries in the coming year.
We have had reports on the condition of the sports area and now need to focus our energy on raising appropriate funds.
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A couple of older members (18-25 years) have volunteered their time to help with activities alongside our youth workers.
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The website lead for this project visited us twice in the last year and was very pleased with the contributions made by our young people. They were very enthusiastic and knowledgeable. It is due to be finished by February 2025.
c) Priorities for the coming year:
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To raise sufficient funds to employ a team leader, an administrator, a full time sports worker, and a female youth worker with a focus on working with the young girls.
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Specific sessions/ activities for those aged 18-25 with a focus on employability skills etc.
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The website project will be ongoing and additions will be made throughout the year with the support of the young people.
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Review and update our policies & procedures.
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To recruit more volunteers offering a variety of skills.
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Recruit new Trustees from the community.
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To continue to develop relationships within the community via the Highgate Steering Group and the Hippodrome.
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To continue to raise funds for the upkeep and maintenance of the building.
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To start a Homework club three evenings a week. We have the funds for this and it should be possible to recruit the necessary staff by April 2025.
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To commence the Coffee Morning club.
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St Martin’s Youth Centre Trustees’ annual report (continued) for the year ended 31 March 2024
STRUCTURE, GOVERNANCE AND MANAGEMENT
a. Trust Deed & Constitution
The principal objects of the centre are taken from the Constitution, clause 2 and are as follows: “The aim of the Youth Centre is to help and educate girls and boys through their leisure time activities so to develop their physical, mental and spiritual capacities that they may grow to full maturity as individuals and members of society and that their conditions of life may be improved.”
b. Method of Appointment or Election of Committee
Individuals are invited to apply to be Trustees. They are asked to complete a form stating their skills and some personal information. The candidates are invited to a full Trustees meeting and to present their case. Successful applicants are invited to join, at which point they are requested to undergo an Enhanced DBS Check. Additionally, a copy of the Trust Deed is supplied as well as a brochure on the Roles and Responsibilities of Trustees, as issued by the Charity Commission. Individuals also undergo an induction which entails meeting staff and familiarising themselves with the building and services offered at the youth centre.
c. Organisational Structure and Decision Making
The Trustees meet on a quarterly basis to set budgets, review finances and make all policy decisions. Subcommittees are constituted as required by the business.
d. Risk Management
The Management Committee take the responsibility of risk management as part of their role, very seriously. The Committee receives regular reports at its meetings and examines and reviews these in detail, including any steps taken to mitigate the effects of these risks.
e. Financial Review
The Management Committee confirm that the financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice. Income has decreased to £46,445 (£82,996, 2023) Expenditure has increase to £77,741, (£62,884, 2023) The unrestricted funds are £19,652, (£17,579, 2023)
The current year under review:
We continue to provide drop in sessions and as last year, numbers fluctuate due to homework constraints and security of individuals travelling to and from the centre.
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St Martin’s Youth Centre Trustees’ annual report (continued) for the year ended 31 March 2024
Our two part time youth workers funded for three years by Children in Need, continued for the 2[nd] year of a three year grant, developing various aspects of our work. They were able to develop and update some of our centres data collection and procedures, provide activity programmes for all school holidays (much appreciated) and take part in projects with other organisations working in the Highgate area.
Fundraising has continued and we are particularly appreciative of our good relationships with many of our local charities who have supported us for many years, generously.
As part of our widening horizons programme we ran a consultation asking the young people for their preferences. The unanimous opinion was that they prefer active activities rather than visits to place of interest etc, which resembled school. All physical events attract a ‘full house’ as do visits to the theatre and cinema.
The future outlook:
As always, the future is dependent on funding and will once more be prioritised with a push to get a funding forum together to raise more funds.
For the forthcoming year we wish to maintain and increase numbers attending.
There will be further collaboration with the Home in Highgate project and the Birmingham Hippodrome. We are now an established ‘neighbour’ of the Hippodrome and they offer us many opportunities to attend their various events and functions. In addition, they have visited and will continue to visit our young people in the centre to talk with them about future programmes.
It is envisaged there will be a new Trustee joining the Management Committee with a special emphasis on renovating the building with a view to making the centre more energy efficient.
We will also endeavour to recruit Trustees from within the local community and this will include some parents.
f. Trustees responsibilities in relation to the financial statements
The Trustees are responsible for preparing a Trustees Annual Report and Financial Statement in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
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St Martin’s Youth Centre Trustees’ annual report (continued) for the year ended 31 March 2024
The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each year which gives a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity, for that period. In preparing the financial statements, the Trustees are required to:
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Select suitable accounting policies and then apply them consistently;
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Observe the methods and principles in the applicable Charities SORP;
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Make judgements and estimates that are reasonable and prudent;
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State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time, the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations and the provisions of the Constitution. They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
Approved by the Management Committee and signed on its behalf by:
Signed Dated 24.01.25 Revd. Jeremy Allcock Chair - Management Committee
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Independent examiner’s report to the trustees of St Martin’s Youth Centre for the year ended 31 March 2024
I report on the accounts of the charity, which are set out on pages 9 to 17.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention
Basis of independent
examiner’s statement
- My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's In connection with my examination, no material matters have come to my statement attention which gives me cause to believe that in, any material respect:
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(1) Which gives me reasonable cause to believe that in any material respect of the requirements:
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To keep accounting records in accordance with Section 130 of the 2011 Act; and
Have not been met; or
- (2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
M Montague
Signed
Date 24[th] January 2025
Mairead Montague, MAAT BA (Hons), ACIE Affiliate
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St Martin’s Youth Centre Statement of receipts and payments for the year ended 31 March 2024
| Note 2024 Receipts Unrestricted £ Receipts and endowments from: Donations, grants and legacies 2 19,634 Charitable activities 2 9,111 Investments 2 117 Other 28,862 Payments Expenditure on: Raising funds Charitable activities Charitable activities 3 38,722 Other 38,722 (9,860) g /( ) investments - (9,860) Extraordinary items 11,933 - 2,073 Reconciliation of funds: 17,579 Total funds carried forward 6 19,652 Other recognised gains/(losses): Net of receipts/(payments) Total funds brought forward Total Total Net income/(expenditure) Net income/(expenditure) Transfers between funds |
2024 2024 Restricted Endowment £ £ 17,583 - - - - - 17,583 - 39,016 - 39,016 - (21,433) - - - (21,433) - (11,933) - - - - (33,366) - 68,211 - 34,845 - |
2024 2023 Total Total £ £ 37,217 75,119 9,111 7,760 117 117 46,445 82,996 77,738 62,884 - - 77,738 62,884 (31,293) 20,112 - - (31,293) 20,112 - - - - - - (31,293) 20,112 85,790 65,678 54,497 85,790 |
|---|---|---|
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St Martin’s Youth Centre Statement of assets and liabilities
at 31 March 2024
| 2023 2024 Unrestricted £ Cash assets Note £ 85,634 Bank accounts 10,789 156 Cash in hand 376 85,790 11,165 Other monetary assets 6,001 Debtors 4 995 - Prepayments - 6,001 995 - Investment assets 4,011 Investments - expendable endowment - 4,011 - Assets retained for the charity’s own use 1604 747 - Computers, laptops, multimedia & (IT) 1,520 1,604 2,267 Liabilities 4,847 Creditors : Short Term 5 2,779 - Receipts in advance - 395 Accountancy fee 5 395 - Taxation - - Other - 5,242 3,174 Sports & gym equipment |
2024 2024 2024 Restricted Endowment Total £ £ £ 43,333 - 54,122 - - 376 43,333 - 54,498 - - 995 - - - - - 995 - 4,379 4,379 - 4,379 4,379 - - 747 - - 1,520 - - - 2,267 - - 2,779 - - - - - 395 - - - - - - - - 3,174 |
|---|---|
CCLA Charities Investment Fund, Market Value as at 31st March 2024
The trustees declare that they have approved the accounts above. Signed on behalf of the charity’s trustees:
Signed Revd. Jeremy Allcock Chair - Management Committee
Dated 24.01.25
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St Martin’s Youth Centre
Notes to the accounts
for the year ended 31 March 2024
1. Accounting policies
a. Basis of the preparation of the accounts
Receipts & payments accounts
Receipts and payments accounts are statements that summarise the movement of cash into and out of
the charity during the financial year. In this context “cash” includes cash equivalents, for example, bank
accounts where cash can be readily withdrawn to pay for debts as they become due.
- b. Funds Structure
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the donor or Constitution.
Unrestricted income funds comprise those funds which the Trustees are free to use for any purpose in furtherance of the charitable objects. Unrestricted funds include designated funds where the Trustees, at their discretion, have created a fund for a specific purpose.
- c. Irrecoverable VAT
Irrecoverable VAT is charged against the expenditure heading for which it was incurred.
d. Charitable activities
The expenditure on charitable activities include governance costs and as shown in note 3.
e. Realised gains and losses
All gains and losses are taken to the statement of financial activities as they arise.
Glossary of terms
Restricted funds: These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.
Advance receipts: These are amounts received by the charity in the accounting period, for use in a future period.
Creditors: These are amounts owed by the charity, but not paid during the accounting period.
Debtors: These are amounts owed to the charity, but not received in the accounting period.
Prepayments: These are services that the charity has paid for in advance, but not used during the accounting period.
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St Martin’s Youth Centre
Notes to the accounts
for the year ended 31 March 2024
2. Analysis of income
| 2024 Receipts Unrestricted Income and endowments from: £ Grants 11,200 Donations and legacies 8,434 19,634 Charitable activities Room Hire 9,111 Other trading activities - Other - Charitable activities 9,111 Investments 117 Total 28,862 |
2024 Restricted £ 17,583 - 17,583 - - - - 17,583 |
2024 Endowment £ - - |
2024 2023 Total Total £ £ 28,783 65,716 8,434 9,403 37,217 75,119 9,111 7,639 - - 121 9,111 7,760 117 117 46,444 82,996 |
|---|---|---|---|
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St Martin’s Youth Centre Notes to the accounts for the year ended 31 March 2024
Analysis of income (continued)
| Grants & Trusts Baron Davenport Birmingham City Council Blue Coat School Charles Brotherton Children in Need Deritend Chapel Trust Grimmitt Trust Lord Austin Turner Trust National Lottery Donations Total |
2024 Unrestricted £ - - - 200 - 3,000 4,000 - 4,000 - 8,434 19,634 |
2024 Restricted £ - - - - 7,583 - - - 10,000 - - 17,583 |
2024 Endowment £ - |
2024 2023 Total Total £ £ - 1,500 - 4,000 - 16,400 200 200 7,583 31,716 3,000 4,600 4,000 3,000 - 1,300 4,000 3,000 10,000 - 8,434 9,403 37,217 75,119 |
|---|---|---|---|---|
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St Martin’s Youth Centre Notes to the accounts
for the year ended 31 March 2024
3. Analysis of expenditure
| Resources expended 2024 Payments Unrestricted £ Charitable activities Payroll Costs 9,686 Building Costs 7,368 Utilities Cost 15,798 Telephone Costs 1,183 Computer Costs - Office Costs 4,291 Finance Costs - Activity Costs - Governance 395 38,722 Total 38,722 |
2024 Restricted £ 30,092 - - - 2,280 301 - 6,344 - 39,016 39,016 |
2024 2024 Endowment Total £ £ 39,778 7,368 15,798 1,183 2,280 4,592 - 6,344 395 - 77,738 - - 77,738 |
2023 Total £ 32,635 7,650 10,515 1,194 - 2,770 480 7,090 395 |
|---|---|---|---|
| 62,730 - |
|||
| 62,730 |
4. Debtors
| 4.Debtors | |
|---|---|
| Halow P Barnes HMRC Gift Aid Anchor Church J Solas R.I.S.E. Sports Mania |
This year Last year £ £ 325 250 128 80 23 - - 28 - 130 450 - 70 5,513 |
| 995 - 6,001 |
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St Martin’s Youth Centre Notes to the accounts for the year ended 31 March 2024
5. Creditors
| BCC British Gas BT Gazprom Payroll Services Pension Examination Waterplus |
This year Last year £ £ 401 1,464 395 395 100 86 1,983 2,945 100 150 143 57 - 100 52 46 3,174 5,242 |
|---|---|
6. Movements in funds
| Unrestricted General Restricted CIN Grantham Yorke William Dudley Trust Bite Size Pieces Co-op Community Fund Eveson Charitable Trust Hedley Foundation Lord Austin Trust David Wilson - Barratt Housing Heritage Lottery Fund P & J Cadman Wooliscroft (donation) The Archer Trust Baron Davenport - Chill out Friday Blue Coat School - Activities Deritend Chapel Trust - IT National Lottery TOTAL Deritend Chapel Trust - Activities & Special Event/Visit |
Opening balance 17,579 17,579 22,231 4,461 5,220 578 800 2,599 2,500 3,000 1,276 460 4,091 3,036 1,000 3,000 1,500 10,059 2,400 - 68,211 - 85,790 |
Incoming resources 28,862 28,862 7,583 - - - - - - - - - - - - - - - 10,000 17,583 46,445 |
(Resources expended) (38,722) (38,722) (25,212) (107) - - - - - - - - - (3,036) - - (5,090) (2,280) (3,292) (39,016) (77,738) |
Net (9,860) (9,860) (17,629) (107) - - - - - - - - - - (3,036) - - - (5,090) (2,280) 6,708 (21,433) - (31,293) |
Transfers Closing balance 11,933 19,652 11,933 19,652 (3,603) 999 - 4,354 - 5,220 - 578 - 800 (2,599) - - 2,500 - 3,000 - 1,276 - 460 (4,091) - - - - 1,000 - 3,000 - 1,500 (1,640) 3,329 - 120 - 6,708 (11,933) 34,845 - - - 54,497 |
|---|---|---|---|---|---|
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St Martin’s Youth Centre Notes to the accounts for the year ended 31 March 2024
7. Funding purposes
| 7.Funding purposes | ||
|---|---|---|
| Fund names | Type | Purpose and Restrictions |
| General | Unrestricted | General funds used to support the charity |
| Diocesan fund | Endowment | COIF charitable funds account |
| Baron Davenport | Restricted | Support towards the afterschool activities |
| Bite Size Pieces | Restricted | To fund camping activities |
| Blue Coat School | Restricted | Funds toward childrens activities |
| Children in Need | Restricted | To fund salary costs, volunteer and small items of equipment |
| Deritend Chapel Trust - IT | Restricted | Funds towards computers |
| Co-operative Community Fund | Restricted | Funds towards support worker & related activities |
| David Wilson - Barratt Housing | Restricted | Costs of roof repairs |
| Deritend Chapel Trust | Restricted | To fund summer activities and special event/visit |
| Eveson Charitable Trust | Restricted | Funds towards homework worker |
| Grantham Yorke Trust | Restricted | Refurbishment of the sports area on the roof of the centre |
| Hedley Foundation | Restricted | Camping weekend |
| Lord Austin | Restricted | Support towards the coffee club |
| Sheldon Trust | Restricted | Funds towards support worker |
| William Dudley Trust | Restricted | Towards the cost of kitchen equipment |
| Wooliscroft (donation) | Restricted | Towards activities chosen by the young people |
| National Lottery | Restricted | Funding to support salary costs |
| Archer Trust | Restricted | Homework Club |
8. Staff costs and numbers
| Total staff costs Salaries and wages Social security costs Pension costs (defined contribution scheme) Other employee benefits |
This year Last year £ £ 39,777 32,864 - - 271 68 - - 40,048 32,932 |
|---|---|
No employee received emoluments of more than £60,000. The average number of employees during the year was 1.7 FTE, 2023 (1.7 FTE)
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St Martin’s Youth Centre Notes to the accounts
for the year ended 31 March 2024
9. Trustees’ remuneration, benefits and expenses
No expenses, other remuneration or benefits were received in this period.
10. Related party transactions
There were no related party transactions for the year (2024).
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