## **Barston Memorial Institute** ## **Chairmans/Secretary’s 2021 Report at February 2022** Another strange year! We were scheduled to have an AGM and committee meeting on 4 February 2021. Instead I circulated a Report to members of the Committee, which is overleaf, together with the 2020 Accounts, and these were considered at a Zoom meeting on 21 April 2021! Hardly conventional but necessary in the circumstances. The Retail, Hospitality and Leisure Grant received in 2020 was initially believed to be a one off. However, due to a fortuitous and chance conversation, a follow up enquiry and check of the detailed legislation further grants were received in early 2021. With confidence in expecting a grant from Birmingham Airport we proceeded with planning and pricing for the Disabled toilets, Disabled access from the Hall and new roof for toilets and kitchen. I am extremely grateful to David Read for all his considerable efforts as Clerk of Works and seeing the project through to completion by the summer of 2021. Following wood-boring treatment and a deep clean we were back in business! Unfortunately the the Hall was hardly used until the autumn, again due to Covid Restriction issues. September saw return of Yoga and WI and U3A started again in October. WI’s Coffee Morning raised almost £300 for the Institute! Income from Friends of the Institute, continued to be gratefully received as insurance and heating costs were increasing! This is an important source of our annual income. It is also important to try and ensure normal income covers revenue expenditure. The grant income not needed for refurbishment has enabled our Restricted (Rainy Day) Fund to be increased to a more realistic sum. There are still a few areas of the Hall in need of improvement and these will be tackled in 2022. Completion of the Double Glazing of the large window in January 2022 has improved heating costs, and is the first of these areas. The previous window frame had been repaired a number of times and was on its last legs! Other than a couple of committee meetings there is little else to report other than thanks to all the Committee for being available. Particular thanks to Chris Harman for the Accounts and financial control, Paul Hadley and Joe Jordan for electrical and plumbing services. Also thanks to Caroline Hadley for setting heating and sorting bookings (we had a few children’s parties later in the year). Maybe 2022 will see us able to celebrate 100 (now 102!) years of Village ownership of our 425 year old building? David Elliott February 2022 ## **Barston Memorial Institute** ## **Chairmans/Secretary’s 2020 Report at February 2021** What a strange year! We were scheduled to have a meeting and AGM this evening! To try and bring you up to date I attach a summary of the Accounts which reflects the Years activities. Fortunately, we managed to get the Hall sign put up and the Toilets redecorated before the first lockdown. Shortly after this, we were advised that we qualified for a Retail, Hospitality and Leisure Grant which resulted in £10,000 being received! This enabled us to replace the side windows of the Hall, resulting in much improved ventilation, which was required, and not just due to Covid, as none of the windows could previously be opened! In September the Parish Council advised that they had received funds to benefit the village and it had been proposed that the Hall Toilets be improved and for Disabled facilities to be provided. A replacement roof for the toilets and, maybe, also kitchen (funds permitting), will also be included. This involves redesigning the stage and access to the rear of the Hall. David (Read) has prepared drawings and our proposals have been submitted to Solihull Council for Building Regs. Approval. My thanks to David for everything he has done so far. It is hoped to complete the work during the summer, subject to some necessary fund-raising. I would particularly like to take this opportunity to thank Chris Harman, who volunteered to replace Roger Derwent as Treasurer following the AGM in February, I am very grateful. I am pleased to welcome Marci Hartland and Jo Jordan to the committee, bringing our numbers back to normal. To try and bring us into the 21[st] Century we (Chris Wild) are creating a What’s App group, to which you will shortly be invited to join. It was noted at the 2020 AGM that the Hall was sold to the original six trustees on 3 May 1920. Obviously it was not possible to recognise this in 2020, hopefully we may be able to acknowledge this in 2021, possibly together with the Church who have an anniversary this year. Last, but certainly not least, I must thank Caroline Hadley for the unseen jobs of booking, including showing people round, sorting the heating etc, her efforts are much appreciated. Hopefully we will be able to hold a meeting in the not to distant future, meanwhile if you have and comments or queries please do not hesitate to make contact. Best Regards David Elliott 4 February 2021 Barston Memorial Institute Receipts and Payments for the year ending 31 December 2021 2021 Balances blf 1 Jan 2021 General account Restricted Funds 2020 14,373.79 12.000.00 26.373.79 8,438.29 12,000.00 20.438.29 Receipts Hiring Donations Events elc Friends Misc Income r￿lte 1 note 2 note 3 e68.00 4(Kl.00 271.79 780.00 23,937.00 26,056.79 1,088.00 450.00 213.00 880.00 10,000.00 12.631.1)0 note 4 6ub total Payments Electncity Rates Water Oil Repairs and Maint Equipment Insurance Misc.P8yments 348.CK) 737.55 256.00 189.33 421.31 1,155.80 3,185.87 704.64 45.00 6,695.50 295.82 225.49 2,124.00 121.68 788.88 15,919.94 19.823.81 note 5 note 6 note 7 sub total sU￿1￿S 6.232.98 5,935.50 Closlng balance- 31 December 2021 32.606.TI 26,373.79 Balances clf 31 Dgc 2021 General Account Restricted Funds 12.606.77 20.000.00 32.606.77 14,373.79 12,000.00 26.373.79 Bar3ton Plemoiial Instltu Recelpts and Payments for the year ending 31 Docernl￿ 2021 Notes to tho Flnanclal Statsment 2021 2020 nots 1- hiTings Refresh Balston U3A Yoga One off hirings 100.00 94.00 795.00 99.00 1.088.00 213.IXI 285.00 170.00 668.00 note 2- donatlons BaTSton Parish ¢oun¢ll Batston U3A 400.1)0 400.00 50.00 450.00 note 3 ￿ents. Wl Coffee lkning 271.79 213.00 213.00 271.79 Solihull MBC - grants B'ham airFQrt Fund- grant 20.937.IYJ 3.IK)O.00 23J37.00 10.IJOO.00 10,000.1)O nots > r•pair8 and AlalnL deep dean after buihjing work Rentokil -limber treatment 1,388.40 18560 2,124.00 1.155.00 1,155.00 note & equipmont ets Crockery 121.68 3,185.87 note 7wmisc payments Di8abfed toilets. Kitchen r(#)f etc 13.794.00 Front W1nd￿- depostt 2.C60.00 Other iiems 65.94 15,919.94 45.00 45.00 CW Hamian Treasurer Ind?pond¢nt Examinern Report I have completed my examination and confim that no material matter has come to my attention which not enabk a propef undersianding of the accounts to be reached 2621 lan H¢)pkins Barston Memorial Institute Receipts and Payments for the year ending 31 December 2021 2021 Balances blf 1 Jan 2021 General account Restricted Funds 2020 14,373.79 12.000.00 26.373.79 8,438.29 12,000.00 20.438.29 Receipts Hiring Donations Events elc Friends Misc Income r￿lte 1 note 2 note 3 e68.00 4(Kl.00 271.79 780.00 23,937.00 26,056.79 1,088.00 450.00 213.00 880.00 10,000.00 12.631.1)0 note 4 6ub total Payments Electncity Rates Water Oil Repairs and Maint Equipment Insurance Misc.P8yments 348.CK) 737.55 256.00 189.33 421.31 1,155.80 3,185.87 704.64 45.00 6,695.50 295.82 225.49 2,124.00 121.68 788.88 15,919.94 19.823.81 note 5 note 6 note 7 sub total sU￿1￿S 6.232.98 5,935.50 Closlng balance- 31 December 2021 32.606.TI 26,373.79 Balances clf 31 Dgc 2021 General Account Restricted Funds 12.606.77 20.000.00 32.606.77 14,373.79 12,000.00 26.373.79