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2025-08-31-accounts

STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS’ CLUBS Registered Charity Number 522815

FINANCIAL ACCOUNTS AND TRUSTEES’ REPORT FOR THE YEAR ENDED 315T AUGUST 2025

ANGELA WOODWARD BA(Hons) FCA County Treasurer

CLAIRE SLATER Independent Examiner SLATERS & CO ACCOUNTANTS LTD LYMORE VILLA 162A LONDON ROAD CHESTERTON NEWCASTLE UNDER LYME STAFFORDSHIRE ST5 7JB

223 October 2025

STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS’ CLUBS

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CONTENTS PAGE

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|||||| |---|---|---|---|---| |Page| |Contents|1| |Statement of|Trustees|Responsibilities|2| |The Examiner’s Report|3| |The Trustee’s|Report|4/5| |Income and Expenditure Account - Income|6| |Income and Expenditure Account - Expenditure|7/8| |Balance Sheet|9/10| |Schedule|of|Bank Accounts|ll| |Notes to|the Accounts|12| |Appendix I - Social Events Summary|13| |Appendix|II|-|Sports & Competitions Summary|14| |Membership Details|15|

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STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS’ CLUBS

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STATEMENT OF TRUSTEES’ RESPONSIBILITIES

The Charity Acts require the Trustees to prepare consecutive Statement of Accounts covering a period of not more than fifteen months duration, which include an Income and Expenditure Account and Balance Sheet. In preparing those Statements of Account, the Trustees are required to: -

B Select suitable accounting policies and then apply them consistently.

H Make judgements and estimates that are reasonable and prudent.

The Trustees are responsible for keeping proper books of accounts. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detecting of fraud and other irregularities.

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STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS’ CLUBS

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS’ CLUBS

I report on the Accounts of the Trust for the year ended 3 1St August 2025 which are set out on Pages 6-12.

Respective Responsibilities of Trustees and Examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

-examine the accounts under section 145 of the 2011 Act; -to follow the procedure laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and -to state whether particular matters have come to my attention.

Basis of Independent Examiner’s Report

My examination was carried out in accordance with the General Directions given by the Charity Commissioner. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given to whether the accounts present a “true and fair view’ and the report is limited to those matters set out in the statement below.

Independent Examiner’s Statement

In connection with my examination, no matter has come to my attention:

CESlater Slaters & Co Accountants Ltd Lymore Villa, 162a London Road Chesterton, Newcastle Under Lyme Staffordshire ST5 7JB 23/10/2025

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STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS’ CLUBS

a THE TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 3187 AUGUST 2025

The Registered Office of Staffordshire County Federation of Young Farmers Clubs is The Y.F.C. Centre, County Showground, Weston Road, Stafford, ST18 OBD. The Federation is registered with the Charity Commission, No. 522815.

The Trustees were: -

David Heminsley - Past President and Chair of Trustees Jon Sarsfield - Past President, Secretary to the Trustees and Honorary Life President Margaret Bennett - Past County Organiser and Honorary Life President John Stone - County President Mark Hawley - Past County President Angela Woodward — - County Treasurer Bryce MacKellar - Past County and National Chairman

The Trustees are elected annually at the first Executive Meeting following the Annual General Meeting in November.

The object of the County Federation is to:

The Federation is administered by the Executive Committee, which is made up of two representatives from every affiliated Young Farmers Club within the County of Staffordshire together with County Officers, Vice Presidents and co-opted members. Only the two representatives from each Club may vote on this Committee.

The Management Committee is comprised of the Chairman, Vice Chairman, The President, Treasurer, Personnel Officer, HR Officer, County Trustees and the County Organiser.

Three other Committees have existed during the current financial year being Social & Funding, Rally & Show and Competitions. These Committees concentrate on the detailed work of their respective responsibilities and report to the Executive Committee.

Following a transitional period caused by a change in County Organiser, the trustees are pleased to report that this year has marked a period of consolidation and stability.

Competitions have been well supported throughout the year, and we have been encouraged by the continued sponsorship from local businesses. While attendance at events earlier in the year was lower than anticipated, later events — including the Barnyard Boogie and the Chairman’s Charity Luncheon — saw strong support and delivered positive financial outcomes.

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STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS’ CLUBS

eee Looking ahead, the Social and Funding Committee has an exciting programme planned, including a Bavarian Night, a Race Night, and an ABBA tribute evening. These events aim to attract not only our members but also supporters such as Vice Presidents and members of the Staffordshire & Birmingham Agricultural Society.

We are also actively working to increase membership numbers, with a target of reaching 600 members in the coming year.

The attached financial statements show the state of the finances at 31 August 2025, which the Trustees consider to be satisfactory.

Members of the Trustees and Management committee have contributed significantly towards the updating of policies that cover Standards of Personal Behaviour, Alcohol use and Disciplinary and Complaints Procedures and are currently working on an updated constitution.

The Staffordshire County Federation of Young Farmers Clubs has liquid funds totaling £64,002. This | represents around five months of average total expenditure for the last 5 years. This figure is slightly less | than that recommended by the Charity Commission. The Trustees consider this ratio to be adequate in | relation to the activities of the Staffordshire County Federation of Young Farmers Clubs and the ratio should | continue in subsequent years. | The Staffordshire County Federation of Young Farmers Clubs Bankers are Natwest Bank PLC at 41 Greengate Street, Stafford. | The Independent Examiner is Slaters & Co Accountants Ltd, Lymore Villa, 162A London Road, Chesterton, Newcastle Under Lyme, Staffordshire, ST5 7JB.

SIGNED ON BEHALF OF THE TRUSTEES:

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JON SARSFIELD Wo eo ostvestesestesnennseesees
Trustee of
DAVID HEMINSLEY Cen
Trustee
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STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS' CLUBS

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|||||||| |---|---|---|---|---|---|---| |I| |INCOME|AND|EXPENDITURE ACCOUNT| |FOR THE|YEAR ENDED|31ST AUGUST|2025| |2024/25|2024/25|2023/24|2023/24| |£|£|£|£| |General Income|(unrestricted|Funds)| |Club|Levies|34,550|34,020| |Donations|-|Deputy & Vice Presidents|3|3,025|3,275| |-|SCVYS|Donation &|Recharges|-|-| |-|Other|902|2,130| |3,927|5,405| |Grants|Received/Staffs|County|Council|Grants|-|-| |Bank|Interest|1,998|2,524| |Investment|Income|2,025|2,199| |Social Events|5|57,450|60,841| |Bookof|the Year|3,401|4,400| |Tuck Shop|653|993| |Marquee|1,650|700| |Coronavirus|Job|Retention|Scheme|-|-| |Gift Aid|- Tax reclaimed|626|540| |Fundraising|for renewals|-|-| |Sundry|-|55| |TOTAL GENERAL INCOME|106,280|111,677| |Club|related|Income|(Restricted|Funds)|2b| |Club|Insurance|Premiums|3,844|3,704| |Office|Sales|-|Club|Supplies|-|40| |-|Photocopying|163|162| |-|Membership|Cards|-|-| |-|Postage|and|Stationary|-|-| |163|202| |Members Training Fees|842|1,242| |County Show|3,797|5,440| |Trophy Engraving Costs Re-imbursed|53|-| |Sports|and Competitions|6|12,841|12,711| |Miscellaneous|1,312|1,652| |County|Tops|-|-| |TOTAL CLUB|RELATED INCOME|(Resiricted|Funds)|22,852|24,951| |TOTAL INCOME FOR THE YEAR|129,132|136,628| |TOTAL EXPENDITURE FOR THE YEAR|(146,197)|(139,287)| |DEFICIT FOR THE FINANCIAL YEAR|(17,065)|(2,659)|

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The notes on Page 12 form part of these Accounts

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31st August 2025

Iaaa INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST AUGUST 2025

STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS' CLUBS

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£ £ £ £
General Expenditure 2a
STAFF - County Organiser 29,631 20,236
County Secretarial Costs 20,530 23,103
Employer National Insurance - -
Travel Expenses (County Organiser) 732 436
Other staff costs (inc pension contributions) 2,098 1,021
County Treasurer 2,491 2,470
TOTAL STAFF EXPENDITURE 55,482 47,266
| OFFICE - Ground rent, Business Rates 300 300
Heat, Light, Water 4,031 4,046
| Property Maintenance 850 1,042
Equipment - Repairs & Renewals 2,239 848
Telephone & Internet 1,949 1,746
Stationery & Printing 1,894 2,131
Postage 586 736
: Insurance - Building & Contents 1,713 1,639
| Sundry items 782 1,075
Wish List Expense - -
Depreciation - Building la 1,859 1,859
Fixtures & Fittings Ib 325 329
TOTAL OFFICE EXPENDITURE 16,528 15,751
OTHER COUNTY EXPENDITURE
County Officers Travel - 653
Affiliation Fees & Subscriptions 705 -
: Awards and Presentations - -
: Independent Examination 480 480
County Show 2,317 2,949
National YFC Levy 17,205 16,314
: Promotional Material - -
Book of the Year 2,686 3,602
Tuck Shop 132 410
Social Events 5 33,233 32,189
Sundry 1,378 2,177
Bad debts - -
Marquee _- Transport, Erection & Insurance Ie 183 172
Depreciation 8 10
: TOTAL OTHER COUNTY EXPENDITURE 58,327 58,956
TOTAL CARRIED FORWARD 130,337 121,973
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The notes on Page 12 form part of these Accounts

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31st August 2025

STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS' CLUBS

nr INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST AUGUST 2025

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|||||||| |---|---|---|---|---|---|---| |EXPENDITURE|Continued......|NOTES||2024/25|2024/25|2023/24|2023/24| |£|£|£|£| |TOTAL BROUGHT FORWARD|130,337|121,973| |CLUB RELATED EXPENDITURE|2b| |Club Insurance Premiums|4,040|3,892| |Membership|Cards|-|-| |Members Training Fees|1,627|1,689| |Club|Supplies|(adjustedfor stocks)|-|-| |Sports and Competitions|6|9,789|10,949| |Trophy Engraving Costs|404|784| |County Tops|-|-| |Other|sundry|costs|-|-| |TOTAL CLUB RELATED EXPENSES|15,860|17,314| |TOTAL EXPENDITURE FOR THE YEAR|146,197|139,287|

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3ist August 2025

STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS' CLUBS

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BALANCE SHEET AS AT 31STAUGUST AUGUST 2025
eese
FIXED ASSETS
se
£
£
£
£
Leasehold Buildings
BookValue from prior year 18,779 20,638
Additions
Depreciation
-
(1,859)
16,920 -
(1,859)
18,779
Fixtures and Fittings
BookValue from prior year 636 436
Additions
Depreciation
-
(325)
311 529
(329)
636
Marquee and Show Equipment
Book Value from prior year
Depreciation
39
(8)
31 49
(10)
39
17,262 19,454
CURRENT ASSETS
Stock - -
DebtorsandPrepayments
Loans - Staffs& Birmingham Agricultural Society
3,642
250
6,762
250
Cash atBank:
BankAccounts - see notes on page 11
60,520 57,018
Investment Accounts - see noteson page 11 95,926 94,786
156,446 151,804
Cash Floats 3,482 1,063
CURRENTASSETS 163,820 159,879
CURRENT LIABILITIES
Sundry Creditors andAccruals
NET CURRENT ASSETS
(2,353)
161,467
(1,347)
158,532
NETASSETS 178,729 177,986
FEDERATION RESERVES
GeneralFund
As at startofyear
Deficit for Financial Year
155,849
(17,065)
149,155
(2,659)
Change in valueofInvestments 1,140 9,353
Transfer from Dormant YFC funds - -
As atendofyear 139,924 155,849
Other Reserves
StaffsYFATravel Reserve
TrainingFund(Formerly Staffs ProfTestCommitteeTrainingFund)
Supplementary Fund
7,268
2,962
26,782
-
1,804
18,619
Dormant YFC Reserve
At start ofyear 1,714 1,624
Interest Received 79 90
Transferred into Dormant YFC Reserve - for clubs closing - -
Transferred to General Fund - clubs reopening - -
1,793 1,714
TOTALRESERVES 178,729 177,986

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3ist August 2025

STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS' CLUBS

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Balance Sheet approved by the Board of Senior Trustees on the 30 October 2025

, , __ Jon Sarsfieldfe. David Heminsley Peele

The notes set out on Page 12 form Part of these Accounts.

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STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS' CLUBS

SCHEDULE OF BANK AND INVESTMENT ACCOUNTS- 2024/2025

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|||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |Balance|at|Balance|at| |31|August|31|August| |2025|2024| |£|£| |NatWest Dormant YFC|Account|84|83| |NatWest Business|Reserve Account|1|1| |NatWest Current Account|13,093|11,668| |COIF|Charities|Deposit Fund||:|47,342|45,266| |Total|liquid funds|and deposits|with Banks|60,520|57,018| ||Includes|Dormant YFC|funds|totalling|£1,793|(31|August 2024|-|£1,714).| |Investments|Schroders|Schroders|CCLA|CCLA| |Charity Equity|Charity|Charities|Charities| |Fund Account|Bond|Investment|Global| |Account|Fund|Equity Fund| |£|£|£|£| |Balance|at 3ist August 2024|23,401|-|45,968|25,417| |Investments|made|during|the year|-|-| |Change|in value of|Investments|2,755|-|(1,635)|20| |Balance|at 31st August 2025|26,156|-|44,333|25,437| |Investment Return|.| |The|return|on|investments|on the|average|capital|balance|invested|during the year|was|as|follows:-| |Average| |Income|capital| |receivable|balance|Return|on| |in the year|invested|investment| |COIF|Charities|Deposit Fund (including Dormant| |YFC Funds)|2,077|45,266|4.59%| |Schroder & CCLA Investments|2,025|95,356|2.12%| |Subtotal|4,102|140,622|2.92%| |Other|Interest Received|(Business|premium|account)|-| |Total|interest|and|investment income (including Dormant YFC|funds)|4,102|

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STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS’ CLUBS

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 315' AUGUST 2023

1, ACCOUNTING POLICIES

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

Depreciation

Depreciation is calculated to write off the cost or valuation less estimated residual value of tangible assets over their estimated useful lives at the following rates:

Stocks

Stock is valued at the lower of cost and net re-saleable value and provision is made against slow moving items. We also hold a stock of costumes for drama and pantomime competitions which were gifted to the Federation. These are not reflected in the balance sheet but have a value of approximately £3,245.

Trophies

All trophies owned by the Federation at 31 August 2025 were valued by an independent valuer during the financial year to 31‘ August 2016 and were deemed to have the value of £27,640 for insurance purposes. This value will not have changed significantly since that date. These trophies are not reflected in the balance sheet and neither are any subsequently acquired trophies.

Recognition of Income and expenditure

The accruals basis of accounting has been applied to determine the income and expenditure account. Any known expense that relates to the current financial year are accrued for in creditors at the year end and any amounts received that relate to future accounting periods are treated as deferred income and held on the balance sheet within creditors.

Investment Valuations

Investments are included within the balance sheet at their year-end valuation. Any change in value is accounted for on the balance sheet as a Change in valuation of Investments.

2. DEFINITIONS

3. DONATIONS and GRANTS

a) The majority of the Deputy and Vice Presidents made a donation to the Federation in the year. b) Includes grants applied for and received during the financial year.

  1. CREDITORS. This includes funds received that relate to a period beyond the balance sheet date.

5, SOCIAL EVENTS. Surpluses from Social and Funding events are detailed in Appendix I.

  1. SPORTS AND COMPETITIONS. The cost and income relating to Competitions are as per Appendix IL.

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STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS' CLUBS

APPENDIX 1

SOCIAL EVENTS - 2024/25

Event Income Expenditure Surplus/(Deficit)
£ £ £
Harvest Festival 260 283 (23)
BavarianDance 2,496 2,230 266
AGM Raffle 1,044 110 934
CountyAGM 370 430 (60)
Paddock SuiteBack intheDayDo 5,817 5,786 3]
Christmas TractorRun 10,690 5,570 5,120
Christmas ShoppingEvening 4,290 300 3,991
SantaSendOffDisco 615 615
Turmout Ball -
Spring Event -
RallyEveningEvent 990 1,128 (137)
Pre ShowReception 800 1,055 (255)
RaceNight 1,541 171 1,370
BarnyardBoogie 7,954 2,397 5,557
Chairmans CharityLunch 3,656 1,933 1,723
Rounders Social 171 186 (15)
Joules Sale 50 50
SundryEvents 283 283 -
Events Sundry 2,945 1,473 1,473
Wrist bands 10 489 (478)
SubTotal -MembersOrganised Events 43,985 23,823 20,162
CountyDinnerDance 13,465 9,410 4,055
VicePresidents Fund Raising Events 13,465 9,410 4,055
TOTALS 57,450 33,233 24,217

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3ist August 2025

STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS' CLUBS

APPENDIX I

SPORTS AND COMPETITIONS - 2024/25

£ £ £
CarcaseJudging 13 34 (21)
English WinterFair -
Football Competition 840 840 -
PoolCompetition 169 162 7
Volleyball 274 274 -
Female Sports 180 180 -
Male sports -
MixedHockey -
Go-Karting -
County Quiz 448 191 258
TenPinBowling 1,080 960 120
SeniorMember oftheYear -
JuniorMemberoftheYear -
DancingCompetition 70 (70)
JuniorPublicSpeaking 26 (26)
IntermediatePublicSpeaking -
Senior Public Speaking -
Cheerleading 60 (60)
Silage Competition -
TreasureHunt 15 15 -
DairyStockjudging 200 455 (255)
Stockman oftheYear 150 409 (259)
WMACompetitions Contribution 350 (350)
CountyRally 5,537 2,717 2,820
Clay PigeonShooting -
NFYFC Stockman oftheYear -
FenceErecting 250 250
CookeryCompetition 65 65
CountyShowFloats 1,300 1,200 100
CricketLeague 1,290 1,185 105
WMAPublicSpeaking 280 396 (116)
TugofWar 20 (20)
RaftRide -
NFYFC Competitions Day -
Competitions Fines 70 70
Competitions Sundry 530 245 285
Club Contribution to Cateringcosts 150 150
12,841 9,789 3,052

Note: The above list represents only the competitions on which the Staffordshire County Federation of Young Farmers’ Clubs either received funds or incurred costs.

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31st August 2025

STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS' CLUBS

COUNTY MEMBERSHIP NUMBERS- 2024/25

COMPETING AGE MEMBERS

AgeGroup Total LastYear
Under 16 264 275
Under 21 169 197
Under28 101 113
TOTALS 534 585

ASSOCIATE MEMBERS

Total LastYear
Clubs 3 5
County - -
Total 3 5

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3ist August 2025