STAFFORDSHIRE COUNTY
FEDERATION OF
YOUNG FARMERS, CLUBS
Registered Charity Number 522815
FINANCIAL ACCOUNTS AND
TRUSTEES, REPORT
FOR THE YEAR ENDED
31ST AUGUST 2024
ANGELA WOODWARD
BA(Hons) FCA
County Treasurer
CIAIRE SIATER
Independent Examiner
SLATERS & CO AccouNfANTS LTD
LYMORE VILIA
162A LONDON ROAD
CHESTERTON
NEWCASTLE UNDER LYME
STAFFORDSHIRE
ST5 7JB
24th October 2024

STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS, CLUBS
CONTENTS PAGE
Contents
Statement of Triistees Responsibilities
The Examiner's Report
The Trustee's Report
415
Income and Expenditiire Account - Income
Income and Expenditure Account - Expenditure
718
Balance Sheet
9110
Schedule of Bank Accounts
Notes to the Accounts
12
Appendix I - Social Events Summary
13
Appendix II - Spoits & Competitions Summary
14
Membership Details
15
31" Aiigust 2024

STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS, CLUBS
STATEMENT OF TRUSTEES, RESPONSIBILITIES
The Charity Acts requii'e the Trustees to prepare consecutive Statement of Accounts covering a period of not
more than fifteen months duration, which include an Income and Expenditui'e Account and Balancc Sheet.
In preparing those Statements of Account, the Trustees are required to:
Select suitable accounting policies and then apply them consistently.
Make judgements and estimates that are reasonable and prudent.
The Trustees are responsible for keeping proper books of accounts. They are also i'esponsible for
safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detecting
of fraud and other iri'egularities.
31, Aug115t 2024

STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS, CLUBS
INDEPEI NDENT EXAMINER'S REPORT TO THE TRUSTEES OF STAFFORDSHIRE
COUNTY FEDERATION OF YOUNG FARMERS, CLUBS
st
I report on the Accounts of the Trust for the year ended 31 August 2024 which are set out on Pages
6- 12.
Respective Responsibilities of Trustees and Examiner
The charity's trustees are responsible for the preparation of the accoiints. The charity's trustees
consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the
2011 Act) and that an independent examination is needed.
It is my responsibility to:
-examine the accounts under section 145 of the 201 l Act.
-to follow the pi'ocedure laid down in the General Directions given by the Charity
Commission under section 145(5)(b) of the 2011 Act; and
-to state whether particular matters have come to my attention.
Basis of Independent Examiner's Report
My examination was cari'ied out in accordance with the General Directions given by the Charity
Commissioner. An examination includes a review of the accounting recoi'ds kept by the Charity and
a comparison of the accouiits presented with those records. It also includes consideration of any
unusual items or disclosures in the accoiints, and the seeking of explanations from you as trustees
concerning any such matters. The procedures undertaken do iiot provide all the evidence that would
be required in an audit, and consequently no opinioii is given to whether the accounts present a 'ti'iie
and fail view, and the report is limited to those matters set out in the statement below.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention:
(i)
which gives me reasonable cause to believe that in any material i'espect the
Requii'ements:
to keep accounting records in accoi'dance with Sectioii 130 of the 201 l Act, and
to prepare accounts which accoi'd witli the accounting i'ecords and to comply with the
accounting i'equirements of the 201 l Act have not been met; or
(2)
to which, in my opinion, attention should be di'awn in ol'der to enable pi'opei" iindei'standing
of the accouiits to be l'eached.
C Slater
Slaters & Co Accoiintants Ltd
Lymoi'e Villa, 162a London Road
Chesteiton, Newcastle Under Lymc
Staffoi'dshii'e
STS 7JB
2411012024
31, August 2024

STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS, CLUBS
THE TRUSTEES, ANNUAL REPORT FOR THE YEAR ENDED 31ST AUGUST 2024
The Registered Office of Staffordshire Coiinty Federation of Young Famiers Clubs is The Y.F.C. Centre,
County Showground, Weston Road, Stafford, ST18 OBD. The Federation is registered with the Charity
Commission, No. 522815.
The Trustees were: _
David Heminsley
Jon Sarsfield
Margaret Bennett
John Stone
Mark Hawley
Angela Woodward
Biyce MacKellar
Past President and Chair of Ti'iistees
Past President, Secretary to the Trustees and Honoi'ary Life President
Past County Organiser and Honoraiy Life President
County President
Past County President
County Treasurer
Past County and National Chainnan (appointed November 2023)
The Trustees al'e elected annually at the first Execiitive Meeting following the Annual General Meeting in
November.
Tlie object of the County Federation is to:
advance the education of young members of the public at large in agi'icultiire, homeci'afts, country
life and related subjects: and
b)
in the interest of the social welfai'e of siich members, to provide and promote the provision of
facilities for reci'eation and other leisure time occiipations, being facilities which will improve their
conditions of life and will assist in the development of their spiritual and mental capacities, self
reliance and individual i'esponsibility so that they may grow to the full matiii'ity as individuals and
meinbei's of the community.
The Federation is administei'ed by the Executive Committee, which is made up of two representatives from
every affiliated Young Farmers Club within the County of Staffordshire together with Coiinty Officers, Vice
Pi'esideiits and co-opted meinbei's. Only the two i'epresentativcs from each Cliib may vote on this
Committee.
The Management Committee is comprised of the Chairman, Vice Chaimian, The President, Treasurer,
Personnel Officer, HR Officer, County Trustees and the County Oi'ganiser.
Tlu'ee other Committees have existed diiring the cli￿e1]t finaiicial yeai. beiiig Social & Funding, Rally &
Show and Competitions. Tliese Committe¢s concentrate on the detailed woi'k of their i'espective
i"esponsibilities and report to the Executive Committee.
Tlie Trustees consider that the Federation has had a very encoui'aging year in terms of membei'ship levels
wliich have i'emained stroiig despite a retui'n to mol'e iiorinal membership subscriptions following tlie heavy
siibsidisation post-covid. Events hadn't seen the saine strong recovery as coinpetitions and membership
which lead to a full review of the YFC calendai. by menibei's, County Officers and Trustees to work oiit what
Inenibers actually want in the calendar as pait of theii. membei'ship. This has pi'oved intei"estiiig and will see
changes made over the next few years. Members also want different types of events which the Social aiid
Fiindiiig Comniittee ale looking into with Bai'n Dances, Tribute iiights, Bavarian Nights aiid Chai'ity
Luncheoiis all beiiig planned.
31, Aiigust 2024

STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS, CLUBS
Certain events will continue to be held which will target primarily past young fanners, such as the Annual
Vice Presidents Dinner Dance and following the success of the previous tribute nights held in conjunction
with Staffordshire & Bimiingham Agricultural Society we will be holding another ABBA Tribute Night in
2025. These events ensure that the YFC movement remains well positioned in the minds of parents,
relatives and friends of potential new members.
The attached financial statements show the state of the finances at 31 August 2024, which the Trustees
consider to be satisfactory.
Members of the Trustees and Management committee have contributed significantly towards the updating of
policies that cover Standards of Personal Behaviour, Alcohol use and Disciplinary and Complaints
Procedures and are currently working on an updated constitution.
The Staffordshire County Federation of Young Famiers Clubs has liquid funds totaling £58,081. This
represents around five months of average total expenditure for the last 5 years. This figure is slightly less
than that recommended by the Charity Commission. The Trustees consider this ratio to be adequate in
relation to th¢ activities of the Staffordshire County Federation of Young Farniers Clubs and the ratio should
continue in subsequent years.
The Staffordshire County Federation of Young Farmers Clubs Bankers are Natwest Bank PLC at 41
Greengate Street, Stafford.
The Independent Examiner is C Slater, Slaters & Co Accountants Ltd, Lymore Villa, 162A London Road,
Chesterton, Newcastle Under Lyme, Staffordshire, ST5 7JB.
SIGNED OIN BEHALF OF THE TRUSTEES:
JON SARSFIELD
Ti'iistee
DAVID HEMINSLEY
Ti'ustee
3151 August 2024

STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS, CLUBS
INCOME AND ExPEp￿lTuRE ACCOUNT
FOR THK YEAR ENDED 31ST AUGUST 2024
¥COME
NOTES
2023124
2023124
2022123
2022123
General Income (unrestricted FuDds)
Club Levies
Donations
34,020
30,905
- D¢puty & Vice Presidents
- SCVYS Donation & Recharges
Other
3275
3,165
2,130
1,398
5,405
4,563
Grants Receivedlstaffs County Council Grants
BaDk Interest
Jnve5ttllent Income
Social Events
Book of the Year
Tuck Shop
Marquee
Coronavirus Job Retelltion Scheme
Gift Aid- Tax reclaimed
Fundraising for i'enewals
Sundry
2,524
2,199
60,841
4,400
993
700
1,818
2,375
55,053
5,030
942
1,050
540
587
55
146
TOTAL GENERAL tNCON(8
111,677
102,469
Club related Income (Restricted FuDds)
2b
Club Insurallce Premiums
3,704
3,404
Office Sales
- Club Suppli¢s
- Pbotocopying
- Membership Cards
- Postage and Stationary
40
162
103
293
202
1,242
5,440
396
2,788
5,180
145
17,598
269
Members Training Fees
County Show
Trophy Engraving Costs Re-imbursed
Sports and Co]npetitions
Miscellaneous
County Tops
TOTAL CLUB RELATED fNCOME (Restricted Funds)
12,711
1,652
24,951
29,780
TOTAL INCOME FOR THE YEèiR
136,628
132,249
TOTAL EXPENDITURE FOR THE YEAR
(139,287)
(146,306)
DEFICIT FOR THEI FINANCIAL YEAR
2,659
14,057
The notes on Page 12 forn] part of these Accounts
31st August 2024

STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS, CLUBS
INCOMK Af4D EXPENDITtrRE ACCOUNT
FOR THE YEAR ENDED 31ST AUGUST 2024
EXPENDITURE
NOTES
2023124
2023124
2022123
2022123
General Expellditur¢
STAFF- County Organiser
County S¢cretaTial Costs
Employer National ]nsuTance
Travel Expenses (County Organiser)
Other staff costs (inc pension contributions)
County Treasurer
20,236
23,103
31,241
17,683
436
1,021
2,470
713
1,250
2,447
TOTAL STAFF EXPENDITURE
47,266
53,334
OFFICE - Ground rent, Business Rates
Heat, Light, Water
Propety Maintenance
Equipment- Repairs & Renewals
Telephone & Jnternet
Stationery & Thinting
Postage
Insurance - Building & Contents
Sulldry items
Wish List Expense
Depreciation - Building
Fixtures & Fittings
300
4,046
1,042
848
1,746
2,131
736
1,639
1,075
300
2,189
1,029
998
1,834
2,122
583
1,431
834
1,859
329
1,859
213
Ib
TOTAL OFFICE EXPENDITURE
15,751
13,392
OTHER couf4TY EXPENDrfuRE
County Officers Trav¢1
Affiliation Fees & Subscriptions
Awards and Presentations
Independent Examination
County Show
National YFC Levy
Promotional Material
Book of the Year
Tuck Shop
Social Events
Sundry
Bad debts
Marquee
653
735
249
480
2,949
16,314
480
3,299
17,155
3,602
410
32,189
2,177
3,286
462
34,315
683
- Transport, Erection & Insuronce
Depreciation
172
io
150
12
TOTAL OTHER COtrNTY EXPENDITtrRE
58,956
60,826
TOTAL CARRIED FORWARD
121,973
127,552
The notes on Page 12 forni part of these Accounts
31st August 2024

STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS, CLUBS
INCOME AND EXPENDITURE ACCOUNT
FOR THI YEAR ENDED 31ST AUGUST 2024
XPENDITURE Continued......
NOTES
2023124
2023124
2022123
2022123
TOTAL BROUGHT FORWARD
121,973
127,552
CLUB RELATED ExpEf4DITUR
Club Insurance Premiums
Membership Cards
Members Training Fees
Club Supplies (adjusledfor slocks )
Sports and Competitions
Trophy Engraving Costs
County Tops
Other sundry costs
TOTAL CLUB RELATED EXPENSES
2b
3,892
3,591
1,689
2,522
10,949
784
12,410
231
17,314
18,754
TOTAL EXPENDITURE FOR THE YEAR
139,287
146,306
31st August 2024

STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FA￿l￿ERS, CLUBS
BALANCE SHEET AS AT 31ST AUGUST 2024
2024
2024
2023
2023
FIXED ASSETS
Leasehold Buildings
Book Value from prior year
Additions
Depreciation
20,638
22,497
1,859
1.859
18,779
20,638
Fixtures and Fittings
Book Value from prior year
Additions
Depreciation
436
529
329
299
349
212
636
436
Marquee and Show Equipment
Book Value from prior year
Depreciation
49
io
61
12
39
19,454
49
21,123
URRENT ASSETS
Stock
Debtors and Prepayments
Loans - Staffs & Birmingham Agricultural Society
Cash at Bank: Bank Accounts - sec notes on page I I
Investment Accounts - see notes OTh page I I
6,762
250
3.642
250
57,018
94,786
61,143
85,433
151,804
146.576
282
150.750
Cash Floats
CURRENT ASSETS
159,879
CURRENT LIABILITIES
Sundry Creditors and Accruals
NET ClnUiENT ASSETS
1,34
158,532
5.229
145,521
NET ASSETS
177,986
166,644
rEDERATION IiESERVES
General Fund
As at start of year
Deficit foT Financial Year
Change in value of Investments
Transfer from Donnant YFC funds
As at end of year
Othei. R¢serYes
Rural Hub Business Award Fund
Training Fund (Forn]erly Staffs Prof T¢st Committee Training Fund)
Supplementary Fund
Dorn)ant YFC Reserve
At start of year
Interest Received
Transferred into Dormant YFC Reserve - for clubs closing
Transferred to General Fund - clubs reopening
149,155
(2,659)
9,353
162.911
(14,057)
301
155,849
149,155
1,804
18,619
1,046
14,819
1,624
90
1,572
52
1,624
166,644
TOTAL RESERVES
177 986
31st August 2024

STAFFORDSELtRE couNrY FEDERATIOIY OF YoifNG FARMERS, CLUBS
Balance Sheet approved by the Board of Senior Trustees on the 24 October 2024
Jon Sarsfield .
David Heminsley ...... .
The notes set out on Page 12 fonn Part of these Accounts.
io-
31st August 2023

STAFFORDSlitBE COUNTY FEDERATION OF YOUNG FARMERS, CLUBS
SCHEDifLE OF BANK AND INVESTMEFIT ACCOUNTS - 202312024
Balanee at
31 August
2024
Balance at
31 August
2023
Natwest Dorniant YFC Account
83
81
Natwest Business Reserve Account
Natwest Cu￿ent Account
11,668
10,408
COIF Charities Deposit Fulld *
Total liquid fi￿dS alld deposits with Bal￿3
45,266
50,653
57,018
61,143
* Includes Dorniant YFC funds totalling £1,714 (31 August 2023 - £1,624).
Investments
Schroders
Charity Equity
Fund Account
Schroders
Charity
Bond
Account
CCLA
Charities
Investment
Fund
CCLA
Charities
Global
Equity Fund
Balance at 3 1st August 2023
20,383
42,545
22,505
Investments made during the year
Change in value of InvestrtLents
3,018
3,423
2,912
Balance at 3 1st August 2024
23,401
45,968
25,417
Investment Return
The return on iJ]vestments on the average capital balance invested during tbe year was as follows".-
Average
capital
balance
invested
Incorne
reeeivable
in the year
Return OD
investment
COIF Charities Deposit Fund (including Donnant
YFC Funds)
SchrodeT & CCLA Investlnents
2,523
2,289
62,631
90,110
Subtotal
4,812
152,741
Other Interest Received (Business premium account)
Total interest and invesirnent income (including Dorn]ant YFC fLmds)
4,813
li
31st August 2024

STAFFORDSHKRE COUINTY FEDERATION OF YOUNG FARMERS, CLUBS
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2024
I. ACCOUNTING POLICIES
Statement of compliance
The f￿ancial statemeThts have been prepared in accordance with Accounting and Reporting by Charities- Statement of
Recommended Practice applicable to charities preparing their accounts in accoi'dance with Ihe Financial Repoiling
Staiidard applicable in the UK and Republic of Ireland (FRS 102) - (Charities SORP (FRS 102)), Ihe Financial Reporting
Standard applicable in tlie UK and Republic of Ireland (FRS 102) and the Charities Aci 2011.
Depreciation
Depreciation is calculated to write off the cost or valuation less estimated residual value of tangible assets over their
estimated useful lives at the following i'ate5.'
Leasehold Property is shown in the Balance Sheet at Net Book Value and depreciation is being written off
over the lenn of the lease of 60 years in equal annual amoiinls. Depreciation is charged in eqiial installments on
subsequent improvements over a useful life as deemed appropi'iate for each individual iinprovement.
The property is currently insured for £380,523.
Fixtures and Fittings - 15 % per annum on the reducing balance. Computers are depreciated over Iwo years.
Marquee and Show Equipment _ 200/0 per annum on the reducing balance.
These items are currently insured for a replacement value of £44,001.
b)
Stocks
Stock is valued at the lower of cost and net re-saleable value and provision is niade against slow moving items.
We also hold a slock of costumes for drania and pantomime competitions which were gifted to the Federation. These
are nol i'eflected in the balance sheet but have a value of approxinialely £3,245.
Trophies
All trophies owned by the Federation al 3 IAugust 2024 ivei-e valued by an independent valuei. during the financial yeai.
to 31, August 2016 and ivere deemed to have the value of £27,640 for insiii'ance puiposes. This value Nvill nol have
changed significantly since that date. These trophies are not reflected in the balance sheet and neither are any
subsequently acqiiired trophies.
Recognition of Income and expenditiire
The accruals basis of accounting has been applied to detennine the income aiid expenditure account. Any known
expeiise that relates to the current fmancial year are accrued for in creditors at the yeai- end and any an]ounts received that
relate to future accounting periods are treated as deferred income aiid held on the balance sheet ivithin crediloiB.
Investment Valuations
Investments are included within the balance sheet at thell. year-end valuation. Any change in value is accouiited for on
Ihe balance sheet as a Change in valuation of Investments.
2. DEFINITIONS
Unresti'icted Fuiids - Funds available to the trnstee5 to apply for the general puipose of the
Fedei'ation, as sel out in its goveriiing document.
Restricted Funds - Fiinds that 1< re designated to apply for specific pui-poses by benefactoi-s
an￿Or affiliated organisalions i.e. National Fedei'<1tion of YFC'S oi- Clubs iviihin the County.
b)
3. DONATIONS and GRANTS
The majoi-ity of the Deputy aiid Vice Pi'esidenls Inade a donalion to the Federation in the yeai..
Iiicludes grants applied foi. and i'eceived during the finaiicial yeai..
b)
4. CREDITORS. This includes funds i'eceived that relate to a period beyond the balance Sheet date.
5. SOCIAL EVENTS. Surpluses from Social and Fundiiig events are detailed in Appendix l.
6. SPORTS AND COMPETITIONS. Tlie cost and inconie relating to Compelilions are a5 per Appendix Il.
31, Aiigiist 2024
12

STAFFORDSHtRE COUNTY FEDERATION OF YOUI¥4G FARMERS, CLUBS
APPEP4DIX I
SOCIAL EVENTS - 2023124
Event
Income
Expenditure
Surplusl(Deficit)
Harvest Festival
Barn Dance
AGM Raffle
County AGM
Paddock Suite Back in tbe Day Do
Cbristnw Tractor Run
Christmas Shopping Evening
Santa Send Off Disco
Turnout Ball
Spring Event
Rally Evening Event
Pre Show Reception
Tribute Nigbt
Summer Ball
ChairEnans Charity Lunch
Sundry Event ¢xpeDses
Joules Sale
Sundry Events
Wrist bands
176
215
1,575
(39)
2,272
768
3,847
878
321
5,371
3,242
221
(321)
1,927
2,610
3,823
775
2,647
7,298
5,852
4,044
775
3,047
400
2,384
600
3,923
6,334
3,155
1,844
822
3,775
2,534
148
540
(222)
148
3,800
3,007
850
4,692
85
850
2,326
147
2,366
(62)
Sub Total - Members Organised Events
47,940
23,051
24,889
County Dinner Dance
12,901
9,138
3,763
Vice Presidents Fund Raising Evellts
12,901
9,138
3,763
TOTALS
60,841
32,189
28,652
13-
31st August 2024

STAFFORDSHIRE COUTr4TY FEDERATION OF YOUNG FARMERS, CLUBS
APPENDIX II
SPORTS AND COMPETITIONS - 2023124
cO￿PetItion
Income
Expellditure
Surplllsl(Deficit)
Carcase Judging
English Winter Fair
Football Competition
Pool Competition
Volleyball
Basketball
Roulld¢rs
Mixed Hockey
Go-Kartkng
County Quiz
Ten Pin Bowling
Senior Memb¢r of th¢ Year
Junior Member of the Year
Dancing Competition
Junior Public Speaking
Interniediate Public Speaking
Senior Public Speaking
Silage Competition
Treasure Hunt
Dairy Stockjudging
Sto¢kman of tbe Year
WMA Competitions Contiibution
County Rally
Clay Pigeon Shooting
NFYFC Sto¢kman of the Year
F¢nce Erecting
Cookery Competition
County Show Floats
Cricket League
WMA Public Speaking
Tug of War
Raft Ride
NFYFC Competitions Day
Competitions Fine5
Competitions Sundry
Club Conlribution to Catering costs
(3)
43
70
12
43
1,190
12
326
1,120
326
320
199
821
121
817
54
54
(4)
54
54
(40)
54
54
54
40
54
54
54
io
io
(268)
(195)
(350)
1,946
200
150
468
345
350
3,472
5,418
65
1,300
1,368
224
65
loo
(192)
83
(20)
(245)
1,200
1,560
141
20
463
708
100
270
25
151
75
119
165
165
12,711
10,949
1,762
Note: The above list represents only the competitions on which the Staffordshire County Federation of Young
Farmers, Clubs either received funds or incutTed costs.
14-
31st August 2024

STAFFORDSHtRE COUIYTY FEDERATION OF YOUNG FARMERS, CLUBS
COUNTY MEMBERSHIP NUMBERS - 2023124
COMPETING AGE MEMBERS
Age Group
Total
Last Year
Under 16
275
325
Under 21
197
227
Under 28
113
117
TOTALS
585
669
ASSOCIATE iIqEMBERS
Total
Last Year
Clubs
County
Total
-15-
31st August 2024