STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS, CLUBS Registered Charity Number 522815 FINANCIAL Accouivfs AND TRUSTEES, REPORT FOR THE YEèlR ENDED 31ST AUGUST 2023 ANGELAWOODWARD BA(Hons) FCA County Ti'easurer SIMON BARRA Independent Examiner SIATEIiS & CO ACCOUNTANTS LTD LYMOREVILIA 162A LONDON ROAD CHESTERTON NEWCASTLE UNDER LYME STAFFORDSHIRE ST5 7JB 18th October 2023 STAFFORDSHIRF. COUNTY FEDERATION OF YOUNG FARMERS, CLUBS CONTENTS PAGE Contents Statement of Trustees Responsibilities The Examin¢r's Report The Trustee's Report 415 Income and Expenditure Account - Income Income and Expenditure Account - Expenditiire 718 Balance Sheet 9110 Schedule of Bank Accounts Notes to the Accounts 12 Appendix l - Social Events Summary 13 Appendix II - Sports & Competitions Sumrnary 14 Meinbeyship Delails 31" August 2023 ST AFFORDSHIRE COUNTY FF.DERATION OF YOUNG FARMERS? CLUBS STATEMENT OF TRUSTEES, RESPONSIBILITIES The Charity Acts require the Trustees to prepare consecutive Statement of Accounts covering a period of not more than fifteen months duration. which include an Income and Expenditure Account and Balance Sheet. In preparing those Stdtem¢nls of Account. the Trustees are required to.. - Select suitable accouE]ting poli¢i¢s and ihen apply them consistently. Make judgements and estimates that are reasonable and prudent. The TrLiStees are responsible for keeping proper baoks of accounts. They are also responsible for safeguarding ihe assets of the Charity and hence foi. taking reasonable st¢ps for the prevention and detecting ot fraud and other irregularities. 31" Augu%t 2023 STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS, CLUBS INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF STAFFORDSHIRE COUNTY FEDERATIOIY OF YOUNG FARMERS? CLUBS I report on the Accoiinls of the Trust for the year ended 31, August 2023, which are set out on Pages 6-12. Re5pectivc Responsibilities of Trustees and Examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 {th¢ 2011 Act) and that an indcpendeiit examination is needed. It is my responsibility to.. xamine the accounts under section 145 of the 2011 Act. -to follow the procedure laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 201 l Acl- and -to state whether particular matters have come to my attention. Basis of Independent Examiner's Report My exainination was carried out in accordance with the General Directions given by the Charity Commissioner. An examination includes a review of the accounting recoi'ds kept by the Charity and a comparison of the accounts presented with those records. It also includes considei'ation of aiiy unusiial items or disLlosures in the accounts, and the seeking of explanations fn)m you as trustees concerning any such matters. The procedures undertaken do not providc all the evidence that would be r¢qiiired in an audit, and conseqiicnily no opinion is given to whethcr Éhe accoiints present a 'true and fair view, and the report is limited to those matlers set out in the statement below. Independent Examiner's Statement In connection witli tny examination, no matter has come to my attention.. which gives me reasonable cause to believe that in any matei'ial respect the Requirements- lo keep accounting records in accordance with Section 130 of the 2011 Act, and to prepare accounts which accoi'd wilh ihe accounting i'ecords and to comply with the accounting requircmenls of the 201 l Acl have not been mel. or (2) to which. in my opinioi), atleiilion should be di'alvii in order to eiiable proper understanding of Ihe accounts to be reached. S Bari'att Slc11ers & Co Accountants Lid L)'morc Villa, 162a London Road Chesteitoii, Neivcastle Under Lyiiie Staffordshire ST5 7JB 1811012023 31, August 2023 STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS, CLUBS THE TRUSTEES, ANNUAL REPORT FOR THE YEAR ENDED 31ST AUGUST 2023 The Registered Office of Staffoydshire County Federation of Young Fanners Clubs is The Y.F.C. Centre, County Showground, Weston Road, Stafford, STI 8 OBD. The Federation is registered with the Charity Commission, No. 522815. The Trustees were: _ David T. Beswick Past President, Honorary Life President and Chair of Trustees until November 2022 (Position currently vacant following David passing away in November 2022) Past President, Secretary to the Trustee5 and Elonorary Life President Past County Organiser and Honoi'ary Life President County President - County Treasurer - HR Officer Past President and Chair of Trustees from December 2022 Jon Sarsfield MJrbJaret Bennett Mark Hawley Angela Woodward Kay Hlllse David Hcminsley 'rhe Trustees ar¢ elected annually at the first Executive Meeting following the Annual General Meeting in November. The object of the County Federation is to- advance the education of young members of the public at large in agriculture, homecrafts. country life and i'elated subjccts: and b) in the interest of the social welfare of such mernbers, to provid¢ and promote the provision of facilities for recreation and other leisur¢ time occupations, being facilities which ivill irnprove their condition5 of life and will assist in the development of their spiritual and mental capacities, self reliance and individual responsibility SO that they inay grow to the full maturity as individuals and members of the community. The Federation is administered by the Executive Committee. which is made up of two i'¢pi'es¢ntatives from every affiliated Young Farmers Club witliin the County of Staffordshire together with Coiinty Officers, Vice Pi'esidents and co-opted Ineinb¢rs. Only the two representatives from each Club may vote on this Committee. The Management Committee is comprised of the Chairmaii, Vice Chairn]an, The President, Treasurer, Personnel Officer. HR Officer, County Trustees and tlie Couiity Oi'ganiser. Three other Coinmittees have existed during the ciirrent financial year being Social & Funding, Development and Compelitions. These Committees concentrate on the detailed work of their respective responsibilities and report to the ExeLulive Committee. 'rhe Trustees considei. that the Federation has had a very encouiaging year in terms of membership levels which have i'emained stroiig despite a I'etiini lo mol'e normal membership siibsci'iptions following the heavy subsidisation post-covid. Events haven't seen the sarne strong reLoveiy as competitions aiid rnembersliip which has lead to a fiill review of ihe YFC calencldl. by members, County Officers ai)d Trustees to ivoi'k oiit whal membetE actually want in the calend¢ll' (IS P21ri of theii. menibership. This has proved interesting and will see changes mad¢ over the next few years. Members iint) Total interest and investnient income (including Donnallt YFC fi￿d$} 4,245 31st August 2023 ST AFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS, CLUBS NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2023 I. ACCOUNTING POLICIES Statement of colnpliance The financial slatements have been prepaied in accordance with Accounting and Reporling by Charities= Statement of Recotninended Practice applicable to charities preparing their aecounts in accordance wilh the Financial Reporting Standard applicable in the UK and Republic of ITeland (FRS 102}- (Charitie5 SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011. Depreciatio Depreciation is calculated to write off ihe cost or valuation less estimated residual value of tangible assets over their estimated use￿[ lives at the following rate5: Leasehold Property is showii in the Balance Slieet at Net Book Value aiid depreciation is being ivritten off over th¢ term of the lease of 60 yeaTS in equal annual aTnounts. Depreciation is cl)arged in equal installments on subsequent improvernents over a liseful life as deemed appropriate for each individual improvement. The property is CUJTently insured for £359,451. Fixtsi'es and Fittings- 150/0 per annuTn on the reducing balance. Computers are depreciated over two years. Marquee and Shoiv F.quipment- 200/0 pcr annum on the rcducing balanc¢. These items are currently insured for a r¢plac¢m¢nt valuc of £43,415. b) Sto¢kg Stock is valued at the lower of cost and net re-saleable valiie and provision is made against slow moving items. We also hold a stock of cosliimes for dtama and pantomime compelilions which were gifted to the Federation. Thes¢ aiE not reflected in the balance sheet but have a value of approximately £3,245. Trophie5 All trophies owned by th¢ Federation at 31August 2023 ivere valued by independent valuer dui'ing the fJnan¢ial year to 31" August 2016 and were deenied lo have the value of £27,640 for insui'ance purposes. This value will tjot have changed sigiificanily since that date. These trophies ar¢ not r¢flected ill th¢ balance sheet and neitiier aTe any subsequently ac4uired trophies. RecognitRon of IDeome and expenditure Tile accruals basi5 of accountin¥ has been applied to determine the income and expeiiditure account. Any known expense that iYlate5 to the current flliancial yedr are accrued (or i]1 creditors at tlie year end and any amounts received tha¢ relate to fvture accou]iting periods aFe treated as deft￿ed income and held on the balance sheet wiihin rreditors. Investment Valuations Due to a chwigye in accounting policy investtnenls are now included within the balance sheet at their year-end valuation. Any change in value is a¢¢oun¢ed for on the balance sheet as a Change in valuation of Investments. 2. DEFINITIOIYS Unrestrictecl Funds- Funds available to the twstees to appty for tlie general purpose of the Fedei'atioii, as sel out in its govenjing document. Resiricled Funds - Funds tliat are designated to apply for specific PUTposes by benel'aclors an(Vor affiliated organisatioiis i.e. Natiojial F¢deJation of Yrc's or Clubs ivithin the Couiity. b) 3. DONATIONS and GRANTS The Indjority of tlie Deputy and Vice Pirsideiits made a doiiation to the Federalioji iji the yeJT. Includes graiits applied for wid Ir¢eived diii'ing ihe f￿ancial yeai.. b) 4. CREDITORS. This includes ￿ndS ieceived ihat relate to a period beyond the balance sheet date. 5. SOCIAL EVENTS. SLirpluses fi'oii) Social and Funding events a]r detailed in Appendix l. 6. SPORTS AND COMPETrrIoNS. The cosl and income relating to Competitions are as per Appendix 11. 31, Augiist 2023 12 STAFFORDSHtRE COUNTY FEDERATION OF YOUNG FARMERS, CLUBS APPENDIX I SOCIAL EVENTS- 2022n3 Event Ineotne Expenditure Surplusl{D¢fi£it) Flarvesi Festival Autumn Ball 247 297 (50) 803 2,303 870 1,500 98 AGM Raffle County AGM Couniy AGM Disco chris1n￿S Tractoi. Run 772 270 381 7,103 2.538 645 4,016 3,087 2,367 645 2,955 1,537 221 Christmas Shopping Evening Santa Send Otf Disco New Year Ball 4,005 2,159 2,202 600 865 1,050 622 1,981 819 Spring Event Rally Evening Event Pre Shoiv Reception County Show Dance Slimmer Ball Chairmans Charity Lunch Sundry Event expense5 Joules Sale Siindry Events Wrisi bands (219) (6011 (21} 2,108 {109) 655 1,466 5,377 3,269 109 655 7,409 52 3,906 238 3,503 (186) Sub Total- Members Organi5ed Events 37JOO 19,944 17J56 County Dinner Dance 17,753 14,371 3,382 Vite Presldents Fund Raising Ev¢nt5 17,753 14J71 3,382 TOTALS SS,053 34,315 20,73 13- 31st August 2023 STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS, CLUBS APPENDIX II SPORTS AND COMPETITtONS- 2022123 Competitaon Income Eipenditure SurplusllDefieit) Carcase Judging Engltsh Winter Fair Sunday League Football Pool Cornpetition Volleyball Basketball Ruunders Mixed Hockey Go-Karting Counry Quiz Ten Pin Bowling Senior Member of tlie Year Jullior Member olthe Year 37 1,260 25 380 150 28 1.260 25 380 159 150 190 1,200 138 (91 150 150 1.200 455 140} 317 672 671 Cheerleading Junior Public Speaking Intermediate Public Speaking Senior Publi¢ Speaking Silage Competition Treasure Hunt Dairy Siockjudging StockEnaii ol'the Year WMA Competitions Contribution Coynty Rally c.lay Pigeon Shooting NFYFC Stockman of the Year F¢n¢e Ere¢ting C￿kery Competilio County Shoiv Floats C.ri¢ket League WMA Public Speaking Tug of WRr Raft Ride NFYFL Compelilions Day .ompelitiDns Fines CompetitlOJ15 Sundry Club Conlriblllion lo Calei'iiig cosls 275 64 50 80 200 43 80 11241 73 324 425 352 350 3,257 {3501 2,939 6.196 260 60 1.300 3,072 431 260 60 194) 1.632 {201 (501 34 1,394 1,440 451 50 416 450 170 80 32 90 132) 150 150 17,598 12,410 5,188 ote.. The abovc list rcpresents otlly the competitions on %vhich the StAffordshir¢ Counly Federaiion of Young F￿7rmerS, Clubs eitlier rv¢eived fiinds or iliCiiTrcd costs. 14- Jlst August 2023 STAFFORDSHIRE COUNTY FEDERATION OF YOUNG FARMERS, CLUBS COUNTY MEMBERSHIP NUMBERS- 2022123 COMPETING AGE MEMBERS Age Group Total Last Year Under 16 325 324 Under 21 227 243 Under 28 117 129 TOTALS 669 696 ASSOCIATE MEMBERS Total Last Year Clubs County Total -15 31st August 2023