## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year 1[st] August 2024 **To** 31st July 2025
**From**
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 522814
Staffordshire Association of Clubs for Young People
**Charity's principal address** c/o Mrs K Till Rock House Eccleshall, Staffordshire **Postcode** ST21 6ES
## **Names of the charity trustees who manage the charity**
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19|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for wholeyear**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Lord F Stafford|President|||
||Mr C Hawley|Chairman|||
||Mr C R M Boote|Treasurer|||
||Mr D L Leigh|Exec Committee Member|||
||Mr H Gell|Exec Committee Member|||
||Mr J Morgan|Exec Committee Member|||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution
Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company)
Elected each year at Annual General Meeting Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
Mrs C Steward-Sandeman resigned from the Executive Committee with effect from September 2025.
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The aim of the Association is to develop and build young people’s potential and aspirations through our various projects that we deliver throughout Staffordshire. Staffordshire Clubs for Young People (Staffs CYP) are a registered charity that works with young people aged 10 to 19 where we deliver various sports, arts, health and well being, leadership and team building, youth events, competitions and youth work projects. Our work focuses on the personal and social development of young people and the inclusion of communities where there is deprivation and a need for targeted work.
**TAR**
March **2012**
2
The Charity’s strategy is to:
1. Organise events for youth clubs and youth organisations throughout the county and recruit new clubs (from the voluntary sector) and other organisations to attend these events
2. Develop and supply new youth services for those who no longer have access to council-run youth clubs
This model has worked with the charity being able to raise funds from grant making bodies to enable the team to deliver services.
Our projects are often heavily subsidised and we feel that money should not be a barrier to access and participation in Staffs CYP projects, so we self -fundraise by holding our own charity fundraising events, we also rely on donations and grant funding both locally and nationally, this is a big part of our work and without funding the work could not continue.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
We currently operate Staffs CYP with a full time Youth Development Officer, and team of youth development officers and volunteers in addition to the voluntary management team that form the Committee. Despite being a relatively small charity we regularly work with over 5000 contacts a year in the Staffordshire area, where we provided youth events, youth clubs/projects, sports sessions and competitions to many young people in some of the most deprived areas of Staffordshire.
Information on our activities and achievements can be found on our website: https://staffscyp.org.uk/
This year we have worked with many young people from various areas in Staffordshire, and worked with various partners. We have delivered various trips and outings in conjunction with Staffordshire Police SPACE scheme, providing diversionary and positive activities help to support reducing anti-social behaviour and give young people something to do to reduce boredom.
We have delivered holiday clubs through Staffordshire CC through the HAF scheme, this scheme aims to provide young people with a holiday club that makes sure that they are well fed, engage in sports and activities as well as arts etc.
We have continually delivered our youth clubs and outdoor activities through our Chartley grant. During our youth clubs young people take part in sports, games, arts, cooking and socialising together. Engaging in the outdoor activities helps young get out of their urban areas and into the great outdoors, walking, scrambling, bushcraft etc help young people respect and appreciate the environment.
All of our work aims to develop young peoples personal and social development, we recognise that our offer is financially subsidised and we aim to support young people’s mental health as well as empowering young people to become positive members of their community.
## **Additional details of objectives and activities (Optional information)**
**TAR**
March **2012**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**TAR**
March **2012**
4
Section D Achievements and erformance p During the year, the charity has increased the number of youth clubs we **Summary of the main** run as well as moving to new accommodation. The charity undertakes a **achievements of the charity** wide range of activity sessions and these range from traditional youth **during the year** clubs (held regularly in one location offering a range of activities to young people), to specific sports sessions (e.g. football), to activities and trips. We have put in funding bids with many partners for grant monies including SCVYS, Staffordshire County Council, Police & Crime Commissioner and Chartley foundation. As well as our regular weekly youth club activities, the range of activities delivered also included the following:- **Holidays, Activities & Food** – we have delivered on Easter, Summer and Christmas HAF sessions and have increased the number of holiday clubs undertaken. **SPACE** – through the SPACE scheme, we delivered on various holiday activities and trips, including various trips such as Roaches walking, Bushcraft skills, fishing trips, seaside trips and rock scrambling. Our key fundraising event was our Curborough Charity Day, which took place on August bank holiday Monday. The event is open to cars and motorcycles spanning eight decades – 1900 to 1982 and spectators can saw them all in action on the figure of eight route course at Shenstone. All monies raised on the day, including car and spectator entry fees go direct to supporting our youth club activities. We are ever grateful to the Shenstone & District Car Club for their continued support, and we are thrilled to return to Curborough Sprint Course for the fourth consecutive year in August 2026. Further information can be found on our website: https://staffscyp.org.uk/
## **Section E Financial review**
It was resolved in July 2008, which continues to remain in place that the **Brief statement of the** Development Fund hold reserves in order to increase the operational **charity’s policy on reserves** capacity of the Association and for match funding opportunities. This amount will also include staff costs and events and ensure contingency planning for a rolling three year period. The Committee are committed to look to regularly review this reserve due to the increased operational expenditure as a result of their strategy/ working model. **Details of any funds materially in deficit**
**Further financial review details (Optional information)**
**TAR**
March **2012**
5
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
In order to ensure that the Association has funding for its annual expenditure for a rolling three year period, sources of funds include donations, fundraising events and external grants.
Grant funding has been received from several sources during the year.
Particular thanks are owed to:
- The Chartley Foundation
- The Police and Crime Commissioner for SPACE
- Stafford County Council for HAF
SCVYS The key fundraising event was a Classic Car Rally held at Curborough in August 2025, organised by David and Lucy Leigh, the Committee and many volunteers.
Particular thanks this year goes to the family and friends of the late Tony Dodd who have kindly sent in donations. Tony was a passionate car enthusiast, attended Curborough and had always been supportive to Staffordshire Clubs for Young People.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** David L Leigh **Position (eg Secretary, Chair,** Trustee **etc)**
Charles Richard Michael Boote
Trustee & Treasurer
**Date** 30.04.2026
**TAR**
March **2012**
6
## **Staffordshire Association of Clubs for Young People Receipts and Payments Account For the year ended 31 July 2025**
## **Receipts**
|Grants
Chartley Foundation
Staffs County Fund including HAF
SPACE
Fundraising
Donations
Youth Club income
Bank interest
**Total receipts**
**Payments**
Youth Development Manager
Honorarium to part time official
Media official
Car and transport
Postage and telephone
Activities, competitions and services
Youth Club equipment
Youth Club expenses
Sundries and office expenses
Independent Examiner
Grant to Club member
Fundraising Costs
Insurance
**Total payments**
Excess of Receipts over Payments
Balances brought forward
Balances carried forward|**2025**
**2025**
**2025**
**2024**
**£**
**£**
**£**
**£**
**Unrestricted Designated**
**Total**
**Total**
54,300
54,300
30,243
22,842
22,842
27,617
5,600
5,600
7,438|
|---|---|
||82,742
82,742
65,298
16,714
16,714
18,025
1,722
1,722
786
2,771
2,771
4,448
79
1,777
1,856
1,253|
||104,028
1,777
105,805
89,810|
||37,670
37,670
37,366
3,407
3,407
3,407
1,334
1,334
870
3,268
3,268
1,830
445
445
125
22,722
22,722
16,401
1,838
1,838
497
14,534
14,534
10,158
489
489
1,043
-
-
780
-
-
100
1,298
1,298
743
525
525
632|
||87,530
0
87,530
73,952|
||16,498
1,777
18,275
15,858
50,171
58,274
108,445
92,587|
||66,669
60,051
126,720
108,445|
## **Staffordshire Association of Clubs for Young People Statement of Assets and Liabilities**
## **31 July 2025**
|**Statement of Assets and Liabilities**
**31 July 2025**||
|---|---|
|**Cash Funds**
Stafford Railway Building Society
CAF Bank
Barclays Bank
Held as to:
Unrestricted Fund
Development Fund|**2025**
**2024**
**£**
**£**
60,051
58,274
39,334
28,147
27,335
22,024|
||126,720
108,445|
||66,669
50,171
60,051
58,274|
||126,720
108,445|
The statement of Assets and Liabilities and attached Receipts and Payments Account for the year ended 31 July 2025 were approved by the Executive Committee on 18 May 2026 and signed on their behalf by:
D L Leigh
C R M Boote
## **Independent Examiner's Report to the Trustees of Staffordshire Association of Clubs for Young People**
I report to the charity trustees on my examination of the attached Receipts and Payments Account and Statement of Assets and Liabilities of the charity for the year ended 31 July 2025.
## **Responsibilities and basis of report**
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
M Gurney FCCA, DchA Of Dains Audit Ltd
St John’s Court
Wiltell Road
Lichfield
Staffs
WS14 9DS 18 May 2026