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2022-07-31-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 1[st] August 2021 To 31st July 2022

Section A Reference and administration details

Charity name

Staffordshire Association of Clubs for Young People

Other names charity is known by Registered charity number (if any) 522814

Charity's principal address

c/o Mrs K Till Rock House Eccleshall, Staffordshire Postcode ST21 6ES

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
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18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee(if any)
Mr D L Leigh Chairman
Mr C R M Boote Treasurer

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution

Type of governing document (eg. trust deed, constitution) Association How the charity is constituted

(eg. trust, association, company)

Elected each year at Annual General Meeting Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The aim of the Association is to develop and build young people’s potential and aspirations through our various projects that we deliver throughout Staffordshire. Staffordshire Clubs for Young People (Staffs CYP) are a registered charity that works with young people aged 10 to 19 where we deliver various sports, arts, health and well being, leadership and team building, youth events, competitions and youth work projects. Our work focuses on the personal and social development of young people and the inclusion of communities where there is deprivation and a need for targeted work.

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The Charity’s strategy is to:

  1. Organise events for youth clubs and youth organisations throughout the county and recruit new clubs (from the voluntary sector) and other organisations to attend these events

  2. Develop and supply new youth services for those who no longer have access to council-run youth clubs

This model has worked with the charity being able to raise funds from grant making bodies to enable the team to deliver services.

Our projects are often heavily subsidised and we feel that money should not be a barrier to access and participation in Staffs CYP projects, so we self -fundraise by holding our own charity fundraising events, we also rely on donations and grant funding both locally and nationally, this is a big part of our work and without funding the work could not continue.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

We currently operate Staffs CYP with a full time Youth Development Officer, and team of youth development officers and volunteers in addition to the voluntary management team that form the Committee. Despite being a relatively small charity we regularly work with over 5000 contacts a year in the Staffordshire area, where we provided youth events, youth clubs/projects, sports sessions and competitions to many young people in some of the most deprived areas of Staffordshire.

Information on our activities and achievements can be found on our website: https://staffscyp.org.uk/

This year we have worked with many young people from various areas in Staffordshire, and worked with various partners. We have delivered various trips and outings in conjunction with Staffordshire Police SPACE scheme, providing diversionary and positive activities help to support reducing anti-social behaviour and give young people something to do to reduce boredom.

We have delivered holiday clubs through Staffordshire CC through the HAF scheme, this scheme aims to provide young people with a holiday club that makes sure that they are well fed, engage in sports and activities as well as arts etc.

We have continually delivered our youth clubs and outdoor activities through our Chartley grant. During our youth clubs young people take part in sports, games, arts, cooking and socialising together. Engaging in the outdoor activities helps young get out of their urban areas and into the great outdoors, walking, scrambling, bushcraft etc help young people respect and appreciate the environment.

All of our work aims to develop young peoples personal and social development, we recognise that our offer is financially subsidised and we aim to support young people’s mental health as well as empowering young people to become positive members of their community.

Additional details of objectives and activities (Optional information)

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You may choose to include further statements, where relevant, about:

Section D Achievements and performance

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Section D Achievements and erformance p The year to 31 July 2022 was a year of recovery as society came out of Summary of the main the Covid pandemic. At the start of the year (summer 2021) people were achievements of the charity still nervous after the recent lockdowns and precautions were in place but during the year during the course of the year people became increasingly confident so that by the end of the year behaviours were almost back to normal. The Charity has started to get back up and running to the levels in operation before the pandemic by re-engaging with young people, but this has proved difficult mainly because of the lack of available premises. Previous premises in Knutton and Kidsgrove were no longer available because of closure or the denial of access (due to Covid sensitivity of other occupants). During the year the charity has revived and has run a variety of youth clubs and activity sessions. These range from traditional youth clubs (held regularly in one location offering a range of activities to young people), to specific sports sessions (e.g. football or climbing), to outward bound activities and trips. We have put in new funding bids with many partners for grant monies including SCVYS, Staffordshire County Council, Police & Crime Commissioner and Chartley foundation. As well as our regular weekly youth club activities, the range of activities delivered also included the following:- Holidays, Activities & Food – we have delivered on Easter & Summer HAF sessions, for those SPACE – through the SPACE scheme, we delivered on various holiday activities and trips, including residential camping weekends and various trips such as Roaches walking, Bushcraft skills, fishing trips, seaside trips and rock scrambling. Amity Hub - we delivered outdoor trips with Amity Hub, these are a group of UASR. We delivered various sessions that engaged the young people in a period when they needed support most. South West Peaks - following COVID, we re-commenced our activities for our South West Peaks grant, which included camping trips, cycling days out and other outdoor activities. Our key fundraising event was our Curborough Charity Day, which took place on August bank holiday Monday. The event is open to cars and motorcycles spanning eight decades – 1900 to 1982 and spectators can saw them all in action on the figure of eight route course at Shenstone. All monies raised on the day, including car and spectator entry fees go direct to supporting our youth club activities. We are ever grateful to the Shenstone & District Car Club for their continued support, and we are thrilled to return to Curborough Sprint Course for the third consecutive year in August 2023. Further information can be found on our website: https://staffscyp.org.uk/

Section E Financial review

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Brief statement of the charity’s policy on reserves

It was resolved in July 2008, which continues to remain in place, that the Development Fund hold reserves in order to increase the operational capacity of the Association and for match funding opportunities. This amount will also include staff costs and events and ensure contingency planning for a rolling three year period.

The Committee are committed to look to regularly review this reserve due to the increased operational expenditure as a result of their strategy/ working model.

Details of any funds materially in deficit

Further financial review details (Optional information)

In order to ensure that the Association has funding for its annual You may choose to include expenditure for a rolling three year period, periodic large fundraising additional information, where events are held and other sources of funds, such as external grants, are relevant about: sought.

The nature of income is, as ever, challenging as a charity, particularly when looking to expand activities resulting in increased costs and being reliant on grant funding and fundraising activities.

The key fundraising event was a Hill Climb held at Curborough in August 2022, organised by David and Lucy Leigh, together with many volunteers.

Section F Other optional information

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Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary, Chair,
etc)
Date
David Lennox Leigh Charles Richard Michael Boote


Chair		 Trustee & Treasurer
22.05.2023
22.05.2023

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Income and Expenditure Account for the year ended 31 July 2022

INCOME
Donations and covenants
Oakamoor income
Curborough
External Grants
Furlough Grant
Youth Club Income
Interest received
EXPENSES
Honoraria to part time oficials
Youth Development Manager
Car and transport
Postage and telephone
Activities, competitions & services
Youth Club Equipment
Youth Club Expenses
Printing, Stationery & ofice expenses (& sundries)
Grants to Afiliated Clubs
Insurance
Total income less expenses before transfer between funds
General Fund income less expenses
Development Fund income less expenses
Total income less expenses after transfers between funds		 2022
2022
Total
Total
£
£
1,141.85 1,141.85
- -
9,803.19 9,803.19
49,107.96 49,107.96
- -
6,313.20 6,313.20
57.48 57.48
66,423.68 66,423.68
3,244.80 3,244.80
33,783.96 33,783.96
2,030.11 2,030.11
137.50 137.50
9,937.57 9,937.57
1,517.60 1,517.60
10,125.87 10,125.87
447.32 447.32
- -
498.63 498.63
61,723.36 61,723.36
4,700.32 4,700.32
4,643.49 4,643.49
56.83 56.83
4,700.32 4,700.32
Unrestricted
Funds		 2021
2021
Total
Total
£
£
1,005.00 1,005.00
- -
13,975.08 13,975.08
21,685.47 21,685.47
12,660.82 12,660.82
390.00 390.00
155.34 155.34
Unrestricted
Funds
49,871.71 49,871.71
3,244.80 3,244.80
31,519.40 31,519.40
1,161.60 1,161.60
50.00 50.00
4,641.45 4,641.45
- -
669.00 669.00
796.36 796.36
300.00 300.00
475.04 475.04
42,857.65 42,857.65
7,014.06 7,014.06
6,858.76 6,858.76
155.30 155.30
7,014.06 7,014.06

#

£

Staffordshire Association of Clubs for Young People Balance Sheet

as at 31 July 2022

CURRENT ASSETS
Sundry Debtors
CAF Bank
Barclays Bank plc
Railway B/S
Sundry Creditors
DEVELOPMENT FUND ASSETS
CAF Bank
Staford Railway Building Society
UNRESTRICTED FUNDS
GENERAL FUND
Balance brought forward
Plus surplus/(defcit) for the year
Less restricted defcit (surplus)
DEVELOPMENT FUND
Balance brought forward
Plus interest received		 2022
£
£
0.00
11,158.11
18,472.21
0.00
29,630.32
0.00
29,630.32
-
56,881.93
86,512.25
24,986.83
4,643.49
0.00
29,630.32
56,825.10
56.83
56,881.93
86,512.25		 2021
£
£
0.00
3,129.93
22,395.95
0.00
25,525.88
539.05
24,986.83
-
56,825.10
81,811.93
18,128.07
6,858.76
0.00
24,986.83
56,669.80
155.30
56,825.10
81,811.93		 2021
£
£
0.00
3,129.93
22,395.95
0.00
25,525.88
539.05
24,986.83
-
56,825.10
81,811.93
18,128.07
6,858.76
0.00
24,986.83
56,669.80
155.30
56,825.10
81,811.93
18,472.21
0.00
29,630.32
0.00		 25,525.88
539.05
24,986.83
4,643.49
0.00		 18,128.07
6,858.76
0.00
81,811.93



24,986.83


56,825.10
56,825.10
56.83		 56,669.80
155.30
81,811.93

kJcL Jackson Calvert INDEPENDENT EXAMINERS REPORTTO THE MEMBERS OF Staffordshire A550ciatlon of Clubs for Young People I report onthe annexed attountsforthe yearended 3151 july 2022whlih havÈbeen prepared underthea￿￿al b¥sts. RESPECtIVÉMESPONSIBILITIES OFMAWAfjEMENTtOMMirtÉEAND EXAMINER thlsyeaT lunderseciion 14412lof the CharitiesArt2011 Iihe 2011 Aall andihat an indppÈndeniexamlnaiion15 requlred. It15 our resp¢ns1b111ty10'. examlne iheacwunlsunder Sertion 145 of the 2011Act followthe prtstedufÈS131d down In the General DlrernioD5 givEn bythe CharityComm5551oner5 (under to state whether p3rtlcvlar matter5 havE comÈto myatteniion. BASISOFTHE INDEPENDE￿TEXAm1N£Rs REPORT Djr examination was t311ied out In accordance wlth the General DirecLlonS tiyen bythe ChafSty Cornmi55ion. An Èxaminaiion Intludes revlew of the accounting records kept by thechaiiiyand a compar15on Df thE attounts piesented wlthth05eie(ord5. It31sa intludes tonslderaiion of anyuny5ual item5 DI distlosures In theaccount5. and 5eekiDgexp13nallans fiom you as trustee5 wnTrrning any5Uth maiters. The procedvre5 undertaken do nDt Provide all the evldence thatwould bo rEquirÈd by an aud1¢ and con5equeoily noopinion Is vert ès to whethertheaccounis Pfe5ent a'tiuèand falr View, and the repor115 litnlted tDthtsiÈ matters set out In the51atetneD15 below. INDEPFNDENTEXAMINERSSTAI£MENT In conneitlonw1th myexamlnaik>n, no rnaiterhascometo my attÈntltsn'. whkh gwÈS me reasonable G4U5e io bellevethai.ln anymaterlal respect,the requlrement5 to keep3ccouniingiecord5 in a(fDrd3ntrwith Setllon 130of ihe 2011Ad,' and io prepare accovnls whith actordwith the èCCOUlliln8record5 and ¢Otompl¥wltli the ac(ountinE requliementsof ihe 2011A have not been met,. or towhirh myoplnlon, attentlon should be drawn ID Drdertoenablea proper under51andlTrg of the atcountstobe reached. MrWlllSamMotter5he?d FCCA, BA Jackson Calvert Llmlted Bennett CornerH0￿e 3010512023 West Mldlands B711SD t 0121355 0404 Info@lack50ncalvertLo.uk wwwJack$oncalvert.co.uk ACCA Bennett Corner House, 33 Coleshlll Street. Sutton Coldfleld. West Mldland5. B72 1S0 Sl•glslÈtod asaudltor5in%hpUniiFd K1ngd¢th&Yt￿A$xock4t4onQIChartre0C¢rtl￿￿dAtC0Unt1￿tsJ￿ckSQnc47Wrt Ltd VoXLsl¢yktEt￿NWnbro9514765. IMw•tttoM.. Mobwt5FCCA.WMottetshtsd BA klon% FCCA RfrobwrtsBAMon&FfCA