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← War Memorial Hall And Institute

2024-12-31-accounts

putes) CHARITY COMMISSION | Independent examiner's report on the (ae FOR ENGLAND AND WALES accounts

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Section A
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Independent Examiner’s Report

Report to the trustees

Report to the trustees WAR MEMORIAL HALL AND INSTITUTE On accounts for the year | 31S’ DECEMBER 2024 Charity no | 522698 ended (if any)

| report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 12 / 2024.

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent |! have completed my examination. | confirm that no material matters have examiner's statement come to my attention in connection with the examination (etrer+tharthat diselesec-betew—) which gives me cause to believe that in, any material respect:

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

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IER
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* Please de i tetpores in the brackets if they do not apply.
signet: [Us ABKd|SCsate: [ 20 [9 ]2028
Name: MARK AwtHowy ALLENDE
qualification(s)Relevant professionalor body FINANCE MoQioEcTaa
(if any):
Address:} 2A witlidket HOWELL why, ALSAGER
. QTMOKE - ON -TREWT, GTIEZAT
1 Oct 2018
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Section B

Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose.

IER

2

Oct 2018

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e329x FORCHARITYENGLAND COMMISSION|WarAND WALES Memorial Hall and Institute po |
Receipts and payments accounts CC16a
For the period To i
from 01.01.2024 31.12.2024
Section A Receipts and payments
Unrestricted Restricted Endowment Total funds Last year
funds funds funds
tothe nearest £ to the nearest£ to the nearest£ to the nearest£ to the nearest£
A1 Receipts
SSSSSCSC~dCSCSC~‘;~éSOOYCYSCSCSCC~C“‘S‘Y'T~~S~SCSCSC~C~C SCS
[Sponsorship[Donations CC ts—‘RSSC“‘(‘CSNCSC“‘sASYT eeCT Eo‘YY ‘S00 | Pe
rs es 2 eee
a[RatesRefundseeCT Ctee |eeTC TC Le(tt Cd| tTee T= || [84] |
ub total (Gross income for eee |eee |eee ee
A2 Asset and investment sales,
see table).
eeD
a
ub total
Total recelpts [evrmtvewen) [yes] ES) [eee shes
A3 Payments
[BarStock ss CC(tst‘“‘aLCOCCS2O4O] {CCCesdT [C—“(‘] CdS = 2,040
ee 2
licencesinsurance—“‘id—“‘iYSSSCCC( SC“‘tiYOR PC|eePT ee 2 024 8| || [«820][11,624] ||
[CleaningC“(‘CSCOCTCOOOOOCOCSSSQ| TC TOP| 218
ee |
event —(“‘sLSSCC PEee 2 2,014| |
rree) eeee 2 i | [«1,000] |
Sub total [ae
| [| (Ea
A4 Asset and investment
D nase ee tapie
a
esSub total S|
Net of receipts/(payments) ee [ate]
ASTransfersbetweenfunds |_| {| [Ci‘][ CC] PE
a Lee 3,857
Cash funds this year end 65.427] foed |e sg 65,427 3,857
A6 Cash funds last year end 64,700) Po 64,700 ||
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CCXX R1 accounts (SS)

3

18/08/2025

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Section B Statement ofassets and liabilities atthe ofassets and liabilities atthe ofassets and liabilities atthe ofassets and liabilities atthe the end ofthe period the end ofthe period
; Unrestricted Restricted Endowment
to nearest £ to nearest £ to nearest £
ee
(agree balances with receipts and payments
account(s))
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest£ to nearest £
vo—
—_— Fundtowhich
Details
asset belongs
——		 Cost
(onti
\
ost (optional)		 Currentvalue
optional
B4Assets retained forthe Details Fundtowhich
asset belongs		 Cost
(opti
,
ost (optional)
PoP
Fund to which Amount due When due
- Details
liability
relates
=——		 optional
 optional
=
Signedbyoneortwotrusteeson
behalfof all the trustees		 .
. Signature		 ;
Print		 Marte Dateof
approval
< -§,3a SAWNWLA TECH
S7ENHENDown		 29.4.4
2S3.v9

CCXX R2 accounts (SS)

&

28/05/2025

as; CHARITY COMMISSION FOR ENGLAND AND WALES

Trustees’ Annual Report for the period

From 01.01.2024 To 31.12.2024

Charity name: War Memorial Hall and Institute

Charity registration number: 522698

Objectives and Activities

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Objectives and Activities Objectives and Activities Objectives and Activities
0
rterence
Summary ofthe purposes of		 Para 1.17
To provide room hire forthe benefit of local
the charity as set out in its groups, societies and other organisations.
governing document
Summary ofthe main
activities in relation to those		 are 1.17and Weaim to provide:
purposes for the public A community space for all of Mayfield at
benefit, in particular, the affordable prices
activities, projects or
services identified in the Room hire for local charities, subsidised or
accounts. at cost
A venue for the community polling station
The Trustees through events at the Hall
raise money for other village charities and
voluntary groups
The Hall is hired on a regular basis by the
Scouts, Senior Citizens, Bowling Club,
Darts Club, Line Dancing, Art Group,
Exercise Classes, Dance Classes and
various groups from the University of the
Third Age.
Statement confirming Para 1.18 The Trustees have regard to the guidance
whether the trustees have issued by the Charity Commission on
had regard to the guidance public benefit.
issued by the Charity
Commission on public
benefit

Additional information (optional)

You may choose to include further statements where relevant about: A Para 1.38 —_— ao eere

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Policy on social investment
. including program related
investment
Para 1.38 We are grateful to the time and effort of our
Contribution made by volunteers.
volunteers
The contribution from the Bar continues to
Other be crucial to the survival ofthe charity. It
provides funds that allow the continued
provision of facilities at low cost, together
with a much needed refurbishment
programme.
The Bar provides a community space for
the village, for social activities, games and
as a meeting place.
Achievements and Performance
a
Income from room hire has increased
during the year along with bar takings. It is
the contribution from the Bar that has
Summary ofthe main
achievements ofthe charity,
identifying the difference the		 etske , 12 allowed us to absorb the fifty percent rise in
energy costs overthe year. Withoutthe Bar
the Memorial Hall would have to close.
charity’s work has made to
the circumstances of its Sponsorship raised from the Beer Festival
beneficiaries and any wider has also increased and the festival
benefits to society as a
whole.		 continues to be successful as
a money
raising eventand, ofequal importance, as
an event that brings the whole community
together. Monies raised allowed the bar to
be refurbished and the installation of a
cellar cooler, essential to the continued
functioning ofthe bar and the high
standards we endeavour to maintain.
The Hall is becoming an option for
weddings, baby showers and christenings
in line with our aim to provide a venue for a
wider range ofevents benefitting the local
community.
Free use of the Hall for children’s
Christmas party, local sports clubs and the
Churchamountedto£656.

Additional information (optional) You may choose to include further statements where relevant about:

||||| |---|---|---| ||Achievements against|Para 1.41| ||objectives set|| ||Performance offundraising
activities against objectives|| Para 141| ||set|| ||Investment performance|Para 1.41| ||against objectives|| ||Sa||

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Financial Review

Cash and Bank balances at the end of
financial position at the end 2024 were £65427
of the period
Statement explaining the Para 1.22 Whilst the trustees do not have a formal
policy for holding reserves Reserves policy we have an objective to
stating why they are held hold at least £10000 for the day to day
running costs ofthe Hall, together with a
minimum of£10000 for unplanned building
repairs.
Reasons for holding zero Para 1.22 See above
reserves
Whilst bank and cash balances allow we
will continue to maintain, update and
improve the Hall
deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a going
concern
Additional information (optional)
Youmay
choosetoincludefurtherstatements		 whererelevantabout:

Additional information (optional)

|The charity’s principal
sources offunds (including | Pa! 1.47|The charity’s principal
sources offunds (including | Pa! 1.47|| |---|---|---| |any fundraising)||| |Investment policy and||| |objectives including any|Patae “Lia|| |social investment policy||| |adopted||| |||The main risk is the loss of income from the| |||Bar and unplanned repairwork to the| |A description ofthe principal | Para 1.46
risks facing the charity||building structure. The performance ofthe
Hall and Bar is monitored and reviewed| |||monthly allowing problems to be detected| |||earlier rather than later.| |||The buildings are insured butwe believe| |||funds are sufficient to meet unexpected| |||repair costs.| |mE|||

Structure, Governance and Management

Description of charity’s
trusts:
Type ofgoverning document Constitution
How isthecharity
—		 Para 1.25 Unincorporated Association
constituted?
Trustee selection methods
including details ofany		 Para 1.25 Appointed or re-appointed annually at the
Annual General Meeting.
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees

Additional information (optional) You may choose to include further statements where relevant about:

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Policies and procedures
adopted for the induction Pant
and training oftrustees
The charity’s organisational
structure and any wider Paeh
network with which the
charity works
Relationship with any related Para 1.51
parties
mw

Reference and Administrative details

War Memorial Hall and Institute _
Other name the charity uses Mayfield Memorial Hall
Registered charity number 522698
Charity’s principal address Conygree Lane
Mayfield
Ashbourne
DE62LD

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Names of the charity trustees who manage the charity

|1| StephenDunn
[Chair
|
2|SandraTery
[Treasurer |
3{vilStudhoime||
4|GrahamSowter
|
|
5|MandySowterff| |---| |6[WarwickAdams||| |4| |5| |a| |AMp
_]Sr
ee
| a
es
A| |1| |A| |Ls1
A| |A| |a|

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Corporate trustees — names of the directors at the date the report was approved
Tid
[Direstorname
a
a
a
ee
a GG
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Name of trustees holding title to property belonging to the charity |Trusteename | Datesactedifnotforwholeyear | ReesTe eee a a( (PO

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|||||||||| |---|---|---|---|---|---|---|---|---| |Funds|held|as|custodian|trustees|on|behalf|of|others| |.||Description|of the|assets| |held|in|this|capacity| |Name|and|objects|of the| |charity|on|whose|behalf the| |assets|are|held|and|how|this| |falls|within|the|custodian| |charity’s|objects| |Details|of|arrangements|for| |safe|custody|and| |segregation|of such|assets| |from|the|charity’s|own| |assets|

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Additional information (optional)

Names and addresses of advisers (Optional information)

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|||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |Type|of|Name|Address| |adviser| |Name|of|chief|executive|or|names|of|senior|staff members|(Optional|information)|

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Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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