| | | : os By fy Lan fh ley ay CHARITY COMMISSION | Independent examiner's report on the | | FOR ENGLAND AND WALES _ accounts - SectionA - IndependentExaminer's Report. a i i WAR MEMORIAL HALL AND INSTITUTE
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a i i i i
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Report to the trustees
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On accounts for the year | 315' DECEMBER 2023 | Charity . 522693
Set out on pages a4 ee ee Oe
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| report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12 / 2023 Responsibilities and basis As the charity's trustees, you are responsible for the preparation of the of report accounts in accordance with the requirements of the Charities Act 20° 4 (“the Act”). | report in respect of my examination of the Trust’s accounts carried cut under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. | have completed my examination. | confirm that no material matters have Independent come to my attention in connection with the examination which gives me examiner's statement cause to believe that in, any material respect
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« the accounting records were not kept in accordance with section (30 of the Charities Act: or
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e the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Cherit es (Accounts and Reports) Regulations 2008 other than any requirarmerit that the accounts give a ‘true and fair’ view which is not a matte considered as part of an independent examination.
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iER
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| have no concerns and have come across no other matters in conrection
with the examination to which attention should be drawn in this regor in
order to enable a proper understanding of the accounts to be reached
Please delete the words in the brackets if they do not apply.
signed: | (He.a aMell | ates Vue| 1/9Fu JFi”. 03 6 J
Name: | CATER|WE MELLOK _
qualification(s)Relevant professional |T7CACUKEI Foe ST Journ THE BAITS Sen NetsCacd
or body MANRESHM C MANTEL ECO PCO?
1 Oct 2018
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(if any): | Address: | 33 Soul STREé7_ | En el DeRbisndeDec ior
peewee Disclosure
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ee
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Only complete if the examiner needs to highlight material matters of concerr (see CC32, independent examination of charity accounts: directions and guidance for examiners).
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iER
CmAe?| || FORCHARITY ENGLANOCOMMISSION AND WALES|WAR MEMORIAL HALL AND INSTITUTE«ORG_ | CT| Receipts and payments accounts ——«—sCC“ 3a For the period | | from 01.01.2023 __ Po 8220238To 49.909 | Section A Receipts andpayments |... ee Unrestricted Restricted Endowment p 5 ccnucdl eacnrerss funds funds funds Total funds Last yout tothe nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts aegy “pa ee BarGrant Takings and Room Hire - || - | (97,085| [82.423 : : epernrncaana | 8 700 ub total (Gross income for gia! mice A2 Asset and investment sales, see table). : Total receipts[” 98,566| | “| | “| | 98,556 | [be ear" A3 Payments ve [Services 11,886) | of} 11886 | | 8,080 CleaningInsurance 2,415 aee| ee : 2415,739 | |[2,545764 A4 Asset and investment *) SF: ar eC ee <4 GELS — _ STSE | RR | REAR I A&S Net of receipts/(payments) | | re | eee 3,857 [ce 3,428) A6 Transfers between funds eel _ - <a [| : ~~ - Cash funds last year end 5) 60,848 ee tt Cash funds this year end Cu! |re| Sea 64,760 | i 30,843
CCXX R1 accounts (SS)
2
20/03/2024
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Section B Statement of assets and liabilities at theUnrestrictedend ofthe pR e strictedriod, EndowmentA
to nearest £ to nearest£ oe [to!][nearest] [E]
Gategaries Sabails funds funds funds
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Cash | 4,414 .
a ae :
(agree balances with receipts and payments
account(s)) Unrestricted Restricted Endowment
funds funds funds
to nearest £ to nearest £ to nearest £
Hetels
B2 Other monetary assets | | - - [ |
Fund to which | Current value
Cast {apn (optional)
rated
CGTSUS asset belongs
B3 Investment assets - | — = |
panne ee
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Cost (optional) Cuntant vate
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mn p—eetene
B4 Assets retained for the
charity’s own use ||
es (5Serene
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Details liabilityFund to whichrelates Amountoptional due When(optional) due
B5 Liabilities
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Signed| by one or two trustees on .
behalf of all the trustees , Signature Print Name Date ot
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Kao | SaWocd Tern [20 S24
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SG [SIPS Dow | [20 5 ey
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7
CCXX R2 accounts (SS)
CHARITY COMMISSION FOR ENGLAND AND WALES
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Trustees’ Annual Report for the period
From 01.01.2023 To 31.12.2023
Charity name: War Memorial Hall and Institute
Charity registration number: 522698
Objectives and Activities
J Summary of the purposes of |80Para 1.17teenie To provide room hire for the benefit of local the charity as set out in its groups, societies and other organisations. governing document Summary of the main fel 1.17 and We aim to provide: activities in relation to those purposes for the public A community space for all of Mayfield at benefit, in particular, the affordable prices activities, projects or services identified in the Room hire for local charities, subsidised or accounts. at cost A venue for the community polling station The Trustees through events at the Hall raise money for other village charities and voluntary groups The Hall is hired on a regular basis by the Scouts, Senior Citizens, Bowling Club, Darts Club, Line Dancing, Ballet Group, Art Group, Exercise Classes, Country and Western Group and various groups from the University of the third Age. Statement confirming Para 1.18 The Trustees have regard to the guidance whether the trustees have issued by the Charity Commission on had regard to the guidance public benefit. issued by the Charity Commission on public benefit
Additional information (optional)
You may choose to include further statements where relevant about: PT 80 reerence | . ; Para 1.38 — BO
Policy. on social .investment Para 1.38 including program related investment Contributiono, made by Para 1.38 volunteers Crucial to the survival of the charity has Other been the introduction of a Bar at the Memorial Hall. This continues to provide funds to allow the continued provision of facilities at low cost, together with a much needed refurbishment programme. The Bar provides a community space for the village, for social activities, games and as a meeting place. We are grateful to the time and effort of our volunteers. Achievements and Performance I Income from room hire has increased during the year along with bar takings. Costs of bar stock have consistently risen Summary. of the main : p ara 1.20 over the year but. we have. been able. to achievements of the charity, keep to our policy of keeping bar prices identifying the difference the affordable and competitive. charity’s work has made to the circumstances of its The contribution the bar makes to the hall beneficiaries and any wider has allowed us to absorb the significantly benefits to society as a increased energy costs and continue to whole. upgrade the hall, including the disabled toilet, as well as maintaining both the interior and exterior of the property. Free use of the hall for resident's funerals, children’s Christmas parties, etc amounted to £820.
Achievements and Performance
Additional information (optional) You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
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| Performance offundraising | |
|---|---|
| activities against objectives | |
| set | |
| Investment performance | Para 1.41 |
| against objectives | |
| me |
Financial Review
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|Review|of the|charity’s|Para|1.21|Cash|and|bank|balances|at|31/12/2023|
|financial|position|at|the|end|were|£64700|
|of|the|period|
|Statement|explaining|the|Para|1.22|Whilst|the|Trustees|do|not|have|a|formal|
|policy|for|holding|reserves|Reserves|policy,|we|have|an|objective|to|
|stating|why|they|are|held|hold|at|least|£10000|for the|day|to|day|
|running|of|the|Hall,|together|with|a|
|minimum|of £10000|for|unplanned|building|
|repairs.|
|Reasons|for|holding|zero|Para|1.22|See|above|
|reserves|
|Whilst|bank|and|cash|balances|allow|we|
|will|continue|to|maintain,|update|and|
|improve|the|Hall.|
|deficit|
|Explanation|of|any|Para|1.23|None|
|uncertainties|about|the|
|charity|continuing|as|a|going|
|concern|
|Additional|information|(optional)|
|You|may|choose|to|include|further|statements|where|relevant|about:|
|The|charity’s|principal|
|sources|of funds|(including|||Pa"|1.47|
|any|fundraising)|
|Investment|policy|and|
|objectives|including|any|Pata|1.48|
|social|investment|policy|
|adopted|
|The|main|financial|risk|is|loss|of|income|
|from|the|Bar,|whether|due|to|future|
|A|description|of the|principal|||Para|1.46|lockdowns|or|otherwise|and|unplanned|
|risks|facing|the|charity|repair work|to|the|building|structure.|The|
|performance|of|the|Hall|and|Bar|is|
|monitored|and|reviewed|monthly,|allowing|
|problems|to|be|detected|earlier,|rather|than|
|later.|The|buildings|are|insured|but|we|
|believe|funds|are|sufficient|to|meet|
|mr|unexpected repair costs.|
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Structure, Governance and Management
| Description of charity's | ||
|---|---|---|
| trusts: | ||
| Type ofgoverning document | Para 1.25 | |
| How is the charity | Para 1.25 | Unincorporated Association |
| constituted? | ||
| Trustee selection methods | Para 1.25 | Appointed or re-appointed annually at the |
| including details of any | Annual General Meeting | |
| constitutional provisions e.g. | ||
| election to post or name of | ||
| any person or body entitled | ||
| to appoint one or more | ||
| trustees |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures | |
|---|---|
| adopted for the induction | Pare “1.61 |
| and training oftrustees | |
| The charity’s organisational | |
| structure and any wider | Pete 128) |
| network with which the | |
| charity works | |
| Relationship with any related | Para 1.51 |
| parties | |
| Sia | ee |
Reference and Administrative details
| War Memorial Hall and Institute | |||
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| Other name the charity | uses _ | Mayfield Memorial Hall | |
| Registered charity | number | 522698 | |
| Charity’s principal | address | Conygree Lane | |
| Mayfield | |||
| Ashbourne | |||
| DE62LD |
Names of the charity trustees who manage the charity
1| Stephen Dunn {Chair | 2[SandraTery [Treasurer | 4|uilStudhoime3|MaureenBurton| | Deceased 03.03.2023 | | 6|MandySowter5[GrahamSowter| | | | 7[Vane s aEdge | | Resigned 22.05.2023 8| WarwickAdams | | Appointed 22.05.2023 | op tof Ls ( 1LQ A a a A a A A 2
Corporate trustees — names of the directors at the date the report was approved TS [Directorname Ge GG QO a GO
Name of trustees holding title to property belonging to the charity Re| Trusteename |actedifnotforwholeyear{«Dates GG a SC a
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Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of arrangements for safe custody and segregation of such assets from the charity's own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees