## **STOURTON VILLAGE HALL REPORT OF THE COMMITTEE YEAR ENDING 31 MARCH 2025** The committee presents its report together with the accounts for the year ending 31 March 2025 ## **TRUSTEE COMMITTEE MEMBERS** Names of the Committee members serving since the last Annual General Meeting of 2024 are found on page 1 The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the Charity should unde ## **REVIEW ON THE YEAR** The work to prepare for and then install the Solar Power System commenced in June and was completed by 20th June when the syst was switched on and energy generation began. In May an application had been made, to the then current energy supplier, for an exp account to be set up. The response was slow and despite numerous requests for the reasons for delay it took until November for the supplier to decide that the smart meter installed by them at the Village Hall was not suitable for reporting export figures and that a n meter was required. A date was arranged for the installation which was cancelled by the supplier on the day and rearranged for late January when the meter was finally installed. Requests for a contract offer were made but by the end of March no offer had been re A generous donation was received, from Unite Tai Kwondo, with funds generated by a Kick-a thon event held at the Village Hall, the would be used to complete roof and internal ceiling repairs. Hall hire income was slightly down on the 2024 figure althoughsome utility costs were up. Trustees had agreed the need to look to i the use of the Hall where capacity was available. The accounts do require external examination this year as the grants received for the solar project have taken income above the £25 threshold set by the Charity Commission above which examination was required. The operating profit for the year to 31 March 2025 was £1,365 ## **DONATIONS** Donations of £2,285 were received during the year. There was a temporary loan made by a Trustee, of £300, made and repaid during year. ## **ROLES AND RESPONSIBILITIES OF HIRERS** All hirers are made aware of their roles and responsibilities and sign an appropriate hire agreement which includes requirements when children attend events and compliance with Licencing and Food Acts. ## **RECRUITMENT OF TRUSTEES** Trustees are appointed for their skill sets which are considered an asset to the furtherance of the objectives of the Charity. On appointment Trustees read the guidance issued by the Charity Commission for new Trustees. ## **FINANCIAL POSITION** **In the year to March 2025 income was £44,490 (2024 £14,245)** **Expenditure totalled £43,125 (2024 £17,556) to give an increase in cash for the year of £1,365 (2024 decrease of £3,311) and a total cash balance carried forward of £13,532 (2024 £12,167)** rtake. tem port e new ceived. money ncrease 5,000 g the ## **STOURTON VILLAGE HALL STATEMENT OF FINANCIAL ACTIVITIES YEAR TO 31 MARCH 2025** ||**2025**|**2024**| |---|---|---| ||**£**|**£**| |**INCOME**||| |Charges for Hall Hire & Deposits|13,242|13,343| |Bank Interest|171|127| |Grants Received|28,190|-| |Donatons|2,285|-| |Trustee Loan|300|750| |South Stafs Lotery|52|25| |Bank Error/Overcharges|-|-| |Transfer from Bus/Acct|250|| ||.............|.............| |**TOTAL INCOME**|**44,490**|**14,245**| |**CHARITABLE EXPENDITURE**||| |**Administraton Costs**||| |Electricity|2,927|3,322| |Water|280|128| |Insurance|1,914|312| |**Remuneraton**||| |Key Dutes/Premises Manager|3,626|3,806| |Cleaning/Gardening/Booking|5,640|5,800| |**Other Expenses**||| |Janitorial Supplies|143|192| |Repairs & Maintenance|830|2,096| |Replacement Fixtures & Fitngs|-|-| |Ofce Administaraton|32|6| |Warden Honorarium|220|110| |Telephone/Internet/Alarm|1,033|744| |Premises License|180|160| |PRS|-|130| |Loan Repayment to Trustee|300|750| |**Other Expenditure**||| |Accountants Examinaton Fee|-|-| |Solar Power Project|26,000|| ||...........|..........| |**TOTAL EXPENDITURE**|**43,125**|**17,556**| |**Excess of Income over Expenditure for the year**|**1,365**|**-3,311**| |**Cash Balances brought forward**|**12,167**|**15,478**| ||**............**|**...........**| |**Cash Balances carried forward**|**13,532**|**12,167**| STOURTON VILLAGE HALL Independent ex8mlner's statement I have completed my examination of the accounts forthe period ended 318t March 2025. I confirm that no matters have come to my attention in connection with the examination giving me cause to belleve that in any material aspect: 1, Accounting record8 were not kept in respect of the charity as required by section 386 of the 2006 Act; or 2. The financial statements do not accord with those records; or 3. The financial statements do not comply with the accounting requlrements of section 396 of the 2006 Act otherthan any requirement that the accounts give a true and falrviewwhich is not a matter considered as part of an independent examination; or 4, The financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended pr8ctice for accounting and r8porting by charities applicable to charitle8 preparing account8 in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concerns and have come 8cross no other matters in connection with the examination to which attention should be drawn in this report in order to enabL8 a proper understanding of the accounts to be reached Martln G. Clark F.C.C.A. Chartered Certlfled Accountant 10"January 2026