2021-12-31-accounts - Edingale Village Hall

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Edingale Village Hall (EDVH) Management Committee (Registered Charity 522656) 2021 / 22 Chairman Report for Charity Commission

Edingale village hall is an independent charity that was first established in 1971 (Nora Mason was chair). This makes it our 50[th] AGM. Our Mission is to maintain the village hall, park and open space and to create community amenities, events and activities that help build a stronger community.

We are a small voluntary committee supported by hard-working volunteers.

In 2021, we did our best to start the journey back to normality but with safety at the forefront. We started the Tea Dance which is proving a valuable social activity for our over 50’s. We had a grant for football, providing two free football sessions every Sunday morning. We tried friendly Fridays with food wagons but this did not get good support. We had quiz nights, bingo, and a theme night - all a great hit and again, our summer show was a huge success.

For 2022, the programme of events now is nearing 40 events including a new pub night (whilst pub is closed).

As for improvements, the park is inspected weekly. We have spent £700 already this year on the zip wire and tree house, it must be safe! Heating is a priority this year and we are also having a new front door fitted. We are working with an architect to help us refurbish and extend the village hall. Once we have draft plans, we will start public consultation and seek grant funding.

WH and CD are keeping the hall clean and are now carrying out extended caretaking duties for us.

LP keeps our finances in good order and has spent time on insurance matters and COVID safety and risk assessments.

In summary, we have put public safety at the foremost but continued community and public activities and events, as far as possible.

Many thanks to the committee, volunteers and public for their hard work and support.

We will now vote in the new committee.

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Role Role Description
Chairperson The Chairperson must ensure that the
Management Committee functions properly, that there
is full participation during meetings; that all relevant
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matters are discussed and that effective decisions are
made and carried out.
The chairperson also represents the organisation to
promote the village hall to gain support from the village
community, parish & district councils & form wider
networks with villages in the surrounding area.
Deputy Chairperson Deputising for the Chairperson when necessary, the
Deputy-Chair helps to ensure that the Committee and all
of the events continue to run smoothly. As with the
Chair, leadership, enthusiasm and energy are necessary
qualities for this post.
Treasurer Responsible for managing and controlling the funds.
This includes day-to-day management of accounts,
including issuing bills and receipts and making
payments; maintaining & updating financial ledgers on a
regular basis; completing banking transactions,
organising floats for events, collating takings & reporting
totals raised to committee; prepares financial reports for
committee meetings/AGM and deals with Charity
registration.
Secretary – Minutes of meeting and letters
Bookings Manager Maintains the Edingale village hall bookings calendar
and monitors the inbox responding and confirming
bookings. Mains contact in Mease magazine etc for
private and club bookings.
Health, Safety, Ensure that all Health & Safety policies, procedures,
Repairs & rules and regulations are adhered to and are regularly
Maintenance Officer reviewed, updated and communicated. Responsible for
Repairs & Maintenance of building, car park and play
areas. Reporting back to committee with estimates and
oversees works to completion, liaising with
tradespeople. Checking the work has been carried out
satisfactorily before approving payment.
Grants Officer Works with Chairperson & HSRM Officer to identify
funding requirements and oversees grant funded
projects through to completion.
Researches & sources appropriate funding opportunities,
responsible for preparing bids/grant applications and
liaising with third party organisations during the
application process.
Publicity Manager Communicates and promotes the events & clubs
available at the VH using digital media (Facebook, email,
websites etc.) and local press. Manages VH newsletter
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collating info from committee for distribution. Ensures posters are displayed in hall in good time for events and liaises with event organisers to organise, leaflet drops and board advertising is conducted in good time for events. Monitors & manages license applications for events. Marketing Manager Supporting publicity manager with posters and online channel publicity (Facebook etc.) Event Manager Monthly event meeting to be scheduled Other committee members

Thank you everyone for attending and supporting the village hall,

I herein confirm that these are true minutes of the Edingale Village Hall Annual General Meeting and submission to the Charity Commission

Trustees Name Trustee’s Signature Lisa Thorpe 12[th] April, 2022

Edingale Village Hall Income and Expenditure Account lor the period l January to 31 December2021 Income 2020 2021 £1,555.(X) £791.(KJ £220.Q) £540.00 £iii.io £O.(K £300. £882. £3,657.85 £837.50 £406.80 £62.00 £86.) Hall Hire for Priwdte Events Stafford5hirè County Council - School Use Yoga Hall Hire Laura Neal Hall Hire Quiz Night Hall Hire Ladies Night Hall Hire Karatè Ha15 Hire Jumble Sale and Plant stsll Income Summer Show Income Theme Ni8ht Income Halloween Income Yoga Days Income Senior Citizens, Christmas Lunch Christmas Bazaar Income Aurtion Future 5tars- Gym and Basketball Fish and Chip Quiz Nights In£ome Clubbercise Art and Photography Evening Christma5 Wreath Making Tea Dènces Donations Grants Other income £1.267.IK) £791. £270.QIJ £390.(KJ £77.50 £7. £25.1 £864.64 £221. £o.c(J £0.00 £0. £o.(h) £0. £704. £400. £432.00 £1,454.(K) £0.00 £O.LNJ £0.00 £139.00 £1.345.21 £17,669.21 £10. £610.1 £0.00 £0.00 £50.00 £460. £O.(Kl £0. £136.40 £11.500.O) E5.00 Total Income £16,674.54 £31,602.67 Dlrert Expenses 2020 2021 jumble Sale and Plant Stall Expenses Summer Show Expenses Theme Night Expenses Halloween Expenses Murder Mystery Expenses Football training- from grant Art and Photography Show Eypenses Tea Dance Expense5 Senior Citizens, Christmas Lunch Christmas Bazaar Expensès £0. £82.94 £70.CK) £1,068.93 £691.76 £208.97 £O.(K) £o.rMJ £o.c £o.(x) £o.(x) £109.04 £o.Th) £0. £o.rKJ £1.060. £o.cx) £63.71 £572.69 £346.

Quiz Night Expenses £0. £79).63 Total Direct Expenses £191.98 £4,872.69 Overheads 2020 2021 Rates f87.CKJ £178.23 £2,694.60 £733.30 £2,554.13 £455.fX) £0.00 £60. 198.76 £371.98 £1,086.18 £io.c £2,921.35 £502.50 £286.24 £442.00 Water Electiicity Covid 19 Expenses Cleaning Waste Collection and Disposal Office I Computer costs Advertising k 11 Insurance Professional Fees £2.039.59 £6(X).(K) £342.72 £21.00 £3,843.79 £829.46 £1,354.32 £o.¢J) £59.93 £2,121.46 £540.00 £132.(K) £o.cK) £1.224.10 £1.122.00 £681.10 £10.00 Music Licence Licence Applications Buildin8 Maintenance Playground Maintenance Small Equipment Purchases Bar Stock Wasta8e General Expensès Total overheads £15,853.07 £11,649.67 Excess Income/Expenditure beforè Depreciation £629.49 £15,080.31 Depreciation £3.937.C(I £3,346.CK) Excess Income l Expenditure including Depreciation -£3,307.51 £11,734.31 Notes lil 20218rants are from Lichfield DC as a Covid 19 Grants lill Many thank5 to Pete Allen for the plant5 501d on behalf of the hall Iliil Rates were reduced due to Covid 19

Independent Examinerfs report to the trustees of Edingale Village Hall Charity No 522656 I report to the trustees on my examination of the accounts of Edingale Village Hall for the year ended 31 December 2021. This is an independent review and not an audit. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111.the ACVI. I report in respect of my examination of the Trusvs accounts carried out under Section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145lsllbl of the Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination 8r¥ing me cause to believe that in any material respett.. accounting recofds were not kept in respect of the Trust as required by section 130 of the Act- or the accounts do not accord with those record5. I have no concerns and have come across no other matters in connertion with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed.. Name: Toni-Ann Bagworth Addre55: The Tudor House, Church Lane. Edingale. Tamworth, B79 9JD Date: I September 2022