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← Hawkins Colliery Recreation Ground And Welfare Centre

2024-12-31-accounts

HAWKINS COLLIERY RECREATION GROUND & WELFARE CENTRE (REGISTERED CHARITY NUMBER 522638)

FINANCIAL STATEMENTS AND REPORT FOR THE YEAR ENDED 31 DECEMBER 2024

HAWKINS COLLIERY RECREATION GROUND & WELFARE CENTRE

FINANCIAL STATEMENTS AND REPORT

FOR THE YEAR ENDED 31 DECEMBER 2024

CONTENTS

PAGE

Legal and Administrative Information j
independent Examiner's Report 2
Statement of Financial Activities 3
Balance Sheet 4
Notes to the Accounts 5-7
Sections Accounts 8-11
TrusteesReport 12-14

HAWKINS COLLIERY RECREATION GROUND & WELFARE CENTRE

LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 DECEMBER 2024

Registered Charity Number

522638

Address of Charity

Coppice Lane Cheslyn Hay , West Midlands WS6 7EY

Trustees

S Williams C Burton

Bankers

Lloyds TSB Bank 3 Market Place Cannock Staffordshire WS11 1BD

Independent Examiner

J Wallage FCA CISWO (Trading) Ltd The Old Rectory Rectory Drive Whiston Rotherham $60 4JG

1

INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF HAWKINS COLLIERY RECREATION GROUND & WELFARE CENTRE

| report to the Trustees on my examination of the accounts of the above named charity (Registered number 522638) for the period ended 31 December 2024, set out on pages 3 to 7.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act).

| report in respect of my examination of the Trustees’ accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed ail applicable directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent Examiners Statement

| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

(1) accounting records were not kept in respect of the charity as required by section 130 of the Act; or

(2) the accounts do not accord with those records; or

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

nnn eee. FIO 2025 J Wallage FCA on behalf of Date CISWO (Trading) Limited The Olid Rectory Rectory Drive Whiston Rotherham $60 4JG

HAWKINS COLLIERY RECREATION GROUND & WELFARE INSTITUTE

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2024

Unrestricted Designated Total Total
NOTE Funds Funds 2024 2023
£ £ £ £
INCOME AND ENDOWMENTS
Occupational licence 3,000 - 3,000 3,000
Gift aid
- Hawkins Social Club Ltd		 25,171 - 25,171 20,610
Interest received 7 - 7 5
Bonus ball - - - 660
_ Pitch, room and grounds hire 2,585 - 2,585 2,200
Donations 1,938 - 1,938 -
Sundry income 10 - 10 687
Sections income 5 - 70,801 70,801 45221
TOTAL INCOME 32,711 70,801 103,512 72,383
EXPENDITURE
institute and grounds upkeep:-
Rates and water 11,435 - 11,435 4,187
Insurance 4,870 - 4,870 4618
Groundskeeper's wages 4,223 - 4,223 3,839
Grounds Maintenance - - - 400
Sundry expenses 4,115 - 1,115 700
Depreciation 2 561 - 561 1,686
Management and Administration:-
Accountancy 1,730 - 1,730 1,647
Secretary's wages and NIC 4,619 - 4,619 4,263
Sections:-
Donation to sections 420 - 420 390
Sections expenditure 5 - 69,142 69,142 45,451
TOTAL EXPENDITURE 28,973 69,142 98,115 67,181
NETMOVEMENT OF RESOURCES 3,738 1,659 5,397 §,202
Fund balances broughtforward 111,890 411,959 123,849 118,647
Fundbalancescarriedforward 115,628 13,618 129,246 123,849

3

HAWKINS COLLIERY RECREATION GROUND & WELFARE INSTITUTE

BALANCE SHEET

AS AT 31 DECEMBER 2024

NOTE 2024 2023
£ £ £ £
FIXED ASSETS
Tangible Assets 2 84,565 85,126
CURRENT ASSETS
Debtors and prepayments 3 31,080 20,382
Cash at bank and in hand 4 41,003 9,395
Cash held by sections 5 13,618 11,959
55,701 41,736
LESS: CURRENT LIABILITIES
Creditors falling due within one year 6 (11,020) (3,013)
NETCURRENTASSETS 44,681 38,723
TOTALASSETS LESS CURRENT LIABILITIES 129,246 123,849
TOTAL NET ASSETS 129,246 123,849
REPRESENTED BY:-
FUNDS
Unrestricted Fund 115,628 111,890
Designated funds 5 13,618 11,959
129,246 123,849

The Fin nial Statements were approved by the Trustees on and signed on their behalf by: LAA blond SS enh G cen gned - Trustee Print Name - Trustee \ / Date

4

HAWKINS COLLIERY RECREATION GROUND AND WELFARE INSTITUTE

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024

1. ACCOUNTING POLICIES

(a) Basis of preparation and assessment of going concern

The financial statements have been prepared under the historical cost convention unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (FRS 102) and the Charities Act 2011.

The trustees consider that there are no material uncertainties about the Trust's ability to continue as a going concern. The trustees have a reasonable expectation that the Trust has adequate reserves to continue in operational existence for the foreseeable future. Accordingly the trustees continue to adopt the going concern basis in the preparation of its accounts.

(b) Income Recognition

Income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Donations are recognised when they are received.

(c) Expenditure Recognition

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably. All expenditure is accounted for on an accruals basis.

Grants are recognised when they are approved and the intention has been communicated to the recipient.

(d) Depreciation

Depreciation is provided on fixed assets and freehold property in order to write off the cost of the assets over their expected economic lives. The annual rates of depreciation applied are:

Fencing and gates

5

HAWKINS COLLIERY RECREATION GROUND & WELFARE INSTITUTE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2024

2. FIXEDASSETS Land & Fencing CarPark Fixtures& Sports
Buildings &Gates Improvement Fittings Equipment Total
£ £ £ £ £ £
COST
At 1 January 2024 83,144 29,290 8,940 36,752 45,940 204,066
Additions - - - - - -
At 31 December2024 83,144 29,290 8,940 36,752 45,940 204,066
DEPRECIATION
At 1 January 2024 - 28,056 8,940 36,752 45,192 118,940
Charge forthe year - 411 - - 150 561
At 31 December2024 - 28,467 8,940 36,752 45,342 119,501
NET BOOK VALUE
At 31 December2024 83,144 823 - - 598 84,565
At 31 December2023 83,144 1,234 - - 748 85,126
2024 2023
3. DEBTORS £ £
Prepayments 152 126
Balance due from Hawkins Social Club Ltd 30,928 20,256
31,080 20,382
4. CASH AT BANKAND IN HAND
Lloyds Bank - Treasurers account 8,095 6,494
Lloyds Bank - 30 Day Notice account 633 626
Lloyds Bank - 30 Day Notice Steward's Bond account 3 3
Barclays Bank - Building Fund 2,272 2,272
11,003 9,395

6

HAWKINS COLLIERY RECREATION GROUND & WELFARE INSTITUTE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2024

Balance Balance
BIF Income Expenses CIF
5. SECTIONS FUNDS £ £ £ £
Football Teams 8,910 65,434 (63,913) 10,431
Bowling section 3,049 3,865 (3,727) 3,187
Darts Section - 857 (857) -
in house dominoes - 645 (645) -
11,959 70,801 (69,142) 13,618
2024 2023
6. CREDITORS: Amounts fallingdue within one year £ £
Trade creditors 8,038 1,026
Accruals and other creditors 2,982 1,987
11,020 3,013

7

HAWKINS COLLIERY RECREATION GROUND AND WELFARE CENTRE

FOOTBALL SECTION ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2024

2024 2023
£ £ £ £
INCOME
Subscriptions 30,029 25,653
Sponsorship 1,630 1,609
Lottery 1,461 670
Entry Fees 7,115 4,786
Pitch Hire 4,531 5,713
Other Income 20,668 2,219
65,434 40,650
EXPENDITURE
Equipment, kit etc. 7,746 3,902
Pitch hire 19,798 19,483
Lottery 667 1,920
Officials 333 251
Fines 1,646 1,186
Tropheys 4,021 3,333
Other expenditure 29,702 11,219
(63,913) (41,294)
Surplus / (Deficit) for the year 1,521 (644)
Balances brought forward 8,910 9,554
Balancescarriedforward 10,431 8,910

8

HAWKINS COLLIERY RECREATION GROUND AND WELFARE CENTRE

BOWLING CLUB ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2024

2024 2023
£ £ £ £
INCOME
Green fees 1,255 1,775
Subs - 1,330
Union Locks 808 -
Funding 1,200 -
Other income 602 324
3,865 3,429
EXPENDITURE
Equipment, repairs & grounds maintenance 1,245 2,200
Food, drink and gifts 38 12
League fees 85 383
Other Expenses 920 420
Opening Balance Difference 1,439
(3,727) (3,015)
Surplus for the year 138 414
Balances brought forward 3,049 2,635
Balancescarriedforward 3,187 3,049

Note: This years figures provided from 1 April 2024 to 7 February 2025 Last years figures provided from 1 January 2023 to 31 December 2023

9

HAWKINS COLLIERY RECREATION GROUND AND WELFARE CENTRE

;

DARTS CLUB ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2024

2024 2023
£ £ £ £
INCOME
Hawkins Donation 150 100
Cards - 185
Weekly Subscriptions 707 210
857 495
EXPENDITURE
Prize Money 807 465
Buffet 50 30
(857) (495)
Surplus for the year - ~
Balances brought forward - -
Balancescarriedforward - -

10

HAWKINS COLLIERY RECREATION GROUND AND WELFARE CENTRE

IN HOUSE DOMINOES

FOR THE YEAR ENDED 31 DECEMBER 2024

----- Start of picture text -----
2024 2023
£ £ £ £
INCOME
Subscriptions 260 217
Domino cards 285 330
Donations 100 100
645 647
EXPENDITURE
Prize money 615 615
Buffet 30 32
(645) (647)
Surplus for the year - -
Balances brought forward - -
Balances carried forward - -
----- End of picture text -----

11

HAWKINS COLLIERY RECREATION GROUND & WELFARE CENTRE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024

The trustees present their report along with the financial statements of the charity for the year ended 31 December 2024. The financial statements have been prepared in accordance with the accounting policies set out in Note 1 to the accounts which can be found on page 5 and comply with the charity's trust deed, applicable law and the Charities SORP FRS 102.

Constitution, Objectives and Activities for the Public Benefit

The charity is constituted by a Scheme dated 21 October 2005 and was registered with the Charity Commission on 14 April 1997 under the number 522638.

The object of the charity is to provide a recreation ground and welfare centre for the benefit of the inhabitants of the parish of Cheslyn Hay in Staffordshire, particularly (but not exclusively) those who are member of the mining community.

The trustees have referred to the guidance given by the Charity Commission on public benefit when reviewing the charity's aims and objectives and details of the activities that have taken place during the year can be found later in this report.

Organisational Structure

The trustees who have served the charity during the year are shown on page 1.

The charity is responsible for maintaining the premises and its contents and grounds in a suitable state of repair for use by those who live in the surrounding area. It raises income through various charitable activities, the main one being the hiring out of its facilities to the general public, but a substantial amount of its income comes from its connected trading company, Hawkins Social Club Limited, which pays an annual occupational licence fee in order to run its business from the charity's premises. In addition to this, the company also transfers any taxable profits it makes to the charity under a Gift Aid agreement so the trustees work closely with the directors to try and ensure the company is profitable, thus ensuring extra income for the charity.

Trustees vacancies are advertised and interested parties are asked to apply in writing. Interviews will be held and suitable candidates are then notified to their nominating body being either CISWO, trade union or members. The trustee board is made up of equal numbers from each nominating body.

Financial Review

The charity had net income of £3,738 (2023: net income £5,432) for the year from the day to day running of the Institute. A donation under Gift Aid of £25,171 (2023: £20,610) from the connected trading company has made a significant contribution to offset institute grounds and administration costs.

The various sections at the institute saw a combined surplus of £1,659 (2023: surplus of £230) which increased the charity's overall surplus to £5,397 (2023: Surplus £5,202).

Review of Activities

This year has again been a very active year for the charity and for all its various sections, teams and team members. Following is a brief summary of some of the sections:

Angling Section

The angling section has continued to lease a local water. Facilities for the disabled have been incorporated with larger pegs and wheelchair access from the parking area. Matches are now run on the pool and day tickets are available at the pool from the bailiff for the local community.

Cricket Section

On a Sunday two teams play in the Lichfield league the ist in Division 3 and a 2nd in Division 4. The junior cricket section is also very strong with several sides competing throughout the week.

Continued .....

12

HAWKINS COLLIERY RECREATION GROUND & WELFARE CENTRE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024 (CONTINUED)

Review of Activities continued

Bowling Section

The bowling section has had a good year with teams competing in various leagues. The over 50's have a Tuesday Walsall league team and also compete on Thursdays in Lichfield Divisions 1 and 4. Tuesday nights, the Lichfield league team had a steady season after promotion last season.

Two teams compete on a Thursday night in the Cannock league, one team in Division 3 and for their second season a team in Division 6. The Saturday South Staffs league team performed well in their league. The Sunday morning team compete in the Walsall & District league and finished well. New players are being actively recruited to strengthen all teams and possibly more teams in the coming year.

Golf Section

Unfortunately the golf section did not play any matches this year but hope to in the coming season.

Football Section

The football section continues to grow steadily each year and now has seven junior sides taking part each weekend with also now a Soccer School taking part on Saturday mornings. The Hawkins Sports football section has been awarded a Walsall Sports Council Club Accreditation Award for a well run club following on from its Charter Standard Award previously.

in senior football there is a team playing Saturday in the Staffs County Senior League and two Sunday teams in the Cannock Chase League, Hawkins Sports and Hawkins Inex. The annual weekend soccer tournament again this year had 96 teams competing again being run professionally & successfully and again most teams have already expressed a wish to return to make next year.

Rifle Club

The rifle club have again competed in the Wolverhampton Air Rifle League.

Within the Social Club building various events take place on a weekly basis.

There has been a well organised In House Darts League on a Thursday evening bringing many members together and also the In House Dominoes League on a Friday evening both well supported by the members.

The Bike Fest took place once again arranged by some members of the club and was larger than the previous year, which again is very encouraging.

The function room is booked by the local community for all types of events, Charity Night Quiz's, entertainment, christenings, weddings, birthdays and funerals.

In summarising the charity has had a very good year over a wide spectrum of activities and events. Again thanks must go to all members of the ground staff and their teams for the excellence of the playing facilities for all the sporting sections taking part in the charities activities.

Every year new members join from the local community to take part in all the existing sections encouraging growth each year to keep taking the charity forward.

Thank you to all the section organisers and good luck for the coming year.

Reserves Policy

It is the policy of the trustees to maintain unrestricted funds which are the free reserves of the charity at a level to provide sufficient funds to cover anticipated administration and support costs for a period of twelve months. Any additional reserves are held to provide a capital fund for repairs that will be required for the upkeep of the premises.

13

HAWKINS COLLIERY RECREATION GROUND & WELFARE CENTRE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024 (CONTINUED)

Risk Management

The trustees are aware of the operational and financial risks which the charity faces and regularly reviews those risks to mitigate against any impact they may have on the charity. The major risks facing the charity are the continued success of the social club from which it derives its main funding, the support of individuals and the community in using the facilities and the introduction of the younger generation to provide for the future.

Statement of Trustees Responsibilities

Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity and of the incoming resources and application of resources of the charity for that period. In addition, the trustees are required to:

The trustees are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other jrregularities.

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