HAWKINS COLLIERY RECREATION GROUND & WELFARE CENTRE (REGISTERED CHARITY NUMBER 522638) FINANCIAL STATEMENTS AND REPORT FOR THE YEAR ENDED 31 DECEMBER 2023
HAWKINS COLLIERY RECREATION GROUND & WELFARE CENTRE FINANCIAL STATEMENTS AND REPORT FOR THE YEAR ENDED 31 DECEMBER 2023 CONTENTS PAGE Legal and Adminislralive Information Independent Examinerfs Report Statement of Financial Activities Balance Sheet Notes to the Accounts Sections Accounts 8-11 Trustees Report 12-14
HAWKINS COLLIERY RECREATION GROUNO & WELFARE CENTRE LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 DECEMBER 2023 Registered Charity Number 522838 Address of Charity Coppi¢e Lane Cheslyn Hay West Midlands WS6 7EY Trustees S Williams C Burton Bankers Uoyds TSB Bank 3 Market Place Cannock Slaffordshire WS11 18D Independent Examiner J Wallage FCA CISWO (Trading} Ltd The Old Rectory Rectory Drive Whiston Rotherham S60 4JG
INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF HAWKINS COLLIERY RECREATION GROUND & WELFARE CENTRE I report to the Trustees on my examination of the accounts of the above named tharity {Regislered number 5226381 for the period ended 31 December 2023, set out on pages 3 10 7. Res onsibilitles and basls of re ort As the charity trustees you are responsible lor the preparation of the accounts in accordance wth the requirements of the Charities Act 2011 {the Acti. I report in respect of my examination of the Trustees, accounts carried out under section 145 of the 2011 Act and in Garrying out my examination I have followed all applicable directions given by the Charity Commission under section 145(5llbl of the 2011 Act. Inde endent Examiners Statement I have completed my examination. I confirm that no material matters have come lo my attention in CL)nnection with the examination giving me cause to be5ieve that in any material respect.. (11 accounting records were not kept in respect of the charity as required by section 130 of the Act,. or {2) the accounts do not accord with those records,- or 131 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities {Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair vi* which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. J Wallage FCA on behalf of CISWO (Trading) Limited The Old Rectory Rectory Drive Whiston Rotherham S60 4JG Date
HAWKINS COLLIERY RECREATION GROUND & WELFARE INSTITUTE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023 Unr8stri¢tgd Deslgnated Funds Fun Total Total 2022 NOTE 2023 INCOME ANO ENDOWMENTS Oc¢upalional licenc8 Gift aid - Hawkins Social Club Ltd Interest received Bonus ball Pitch, room and grounds hire Sundry income Sections income 3.000 rii. 20,610 3,000 0 20,610 3,000 660 2,200 687 660/ 2.200 687 45,221 :/ 1.920 2,H5 46.213 45,221 TOTAL INCOME 27.162 45,221 72,383 54.063 EXPENDITURE Institute and grounds upkeep:" Rates and water Insurance Groundskeepe¢s wages Grounds Maintenan Sundry expenses Depreciation Depreciation adjustment 4.187 4,618 3.839 400 700 1.686 4,187 4.618 3.839 400 700 1,686 3,290 4.509 2.768 700 877 (2,030) Management and Administration:_ Accountancy seCretas wages and NIC 1,647 4,263 1.647 4,263 1.584 3,983 Sections:. Donation lo sections Sections expenditure 390 390 45,451 45,451 42,510 TOTAL EXPENDITURE 21,730 45.451 67,181 58,191 NET MOVEMENT OF RESOURCES 5,432 (230} 5,202 (4,128) Fund balances brought forward 106.458 12,189 118,647 122,775 Fund balances carried forward 111.890 11,959 123,849 118,647
HAWKINS COLLIERY RECREATION GROUND & WELFARE INSTITUTE BALANCE SHEET AS AT 31 DECEMBER 2023 NOTE 2023 2022 FIXED ASSETS Tangible Assets 85,126 86,812 CURRENT ASSETS Deblors and Pfepaymenls Cash at bank and in hand Cash held by sections 20.382 9,395 11.959 16,271 6,791 12.189 41,736 35.251 LESS: CURRENT LIABILITIES Creditors falling due within one year 13.0131 (3,416) NET CURRENT ASSETS 38.723 31.835 TOTAL ASSETS LESS CURRENT LIABILITIES 123,849 118,647 TOTAL NET ASSETS 123,849 118,647 REPRESENTED BY:_ FUNDS Unrestricted Fund Designated funds 111.890 11,959 106,458 12.189 123.849 118.647 TheF na cial Statements were approved by the Trustees on and signed on their behalf by.. Sig d - Trustee Print Name- Trustee Oale
HAWKINS COLLIERY RECREATION GROUND AND WELFARE INSTITUTE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023 1. ACCOUNTING POLICIES {a} Basis of preparatlon and assessment of golng concem The financial statements have been prepared under the historical cost convention unless olhetw*se stated in the relevant notes to these accounts. The financial slalements have been prepared in accordance with the Slalement of Recommended Practice.. Accounting and Reporting by Charities IFRS 102) and the Charities Act 2011. The trustees consider that there are no material uncertainties about the Trust's ability to continue as a going concern. The IrLtslees have a reasonable expectation that the Trust has adequate rese¢ves to continue in operational existence for the foreseeablé future. Accordingly the trustees continue lo adopt the going concern basis in the preparation of its accounts. Ib) Income Recognltlon Income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably. Donations are recognised when they are received. Ic) Expenditure Recognition Liabilities are recognised as expendilure as soon as there is a legal or constructive obligakn'on committing the charity to that expenditure. it is probable that settlement will be required and the amount of the obligation can be measured reliably. All expenditure is acwunled for on an accruals basis. Grants are recognised when they are approved and the intention has been communicated lo the recipient. {d> Depreclation Depreciation is provided on fixed assets and freehold propety in order to write off the cost of the assets over their expected economic lives. The annual rates of depreciation applied are.. Fencing and gales 511/0 straight line basis Car park improvements 15% reducing balance basis Sports field equipment 20% reducing balan basis Sports field equipment 100/0 Straight line basis Fixtures and fittings 15Yo reducing balance basis
HAWKINS COLLIERY RECREATION GROUND & WELFARE INSTITUTE NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2023 2. FIXED ASSETS Land & Buildin F¥ncin Car Park Flxturgs & S orts s 4t•S Im rovement Fittin Total COST Al 1 January 2023 Additions 83.144 29,290 8,940 36,752 45,940 204.066 At 31 December 2023 83,144 29.290 8.940 36,752 45,940 204,066 DEPRECIATION Al 1 January 2023 Charge for the year 27,567 489 8,851 89 36,044 708 44,792 117,254 1,686 At 31 Decetnber 2023 28,056 8,940 36,752 45,192 118.940 NET BOOK VALUE Al 31 December 2023 83.144 1,234 748 85,126 At 31 December 2022 83,144 1.723 89 708 1,148 88,812 2023 2022 3. DEBTORS Prepayments Balance due from Hawkins Social Club Ltd 126 20.256 218 16,053 20,382 16,271 4. CASH AT BANK AND IN HAND Lloyds Bank - Treasurers account Lloyds Bank - 30 Day Notice account Lloyds Bank - 30 Day Notice Steward's Bond account Barclays Bank - Building Fund 6,494 626 3,898 621 2,272 2,271 9,395 6,791
HAWKINS COLLIERY RECREATION GROUND & WELFARE INSTITUTE NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2023 Balance BIF Balance CIF Income 5. SECTIONS FUNDS enses Football Teams Bowling section Darts Section In house dominoes 9,554 2,635 40,650 3,429 495 647 (41,294} 13,015) (4951 {847) 8.910 3,049 12,189 45,221 45,451 11,959 2023 6. CREDITORS- Amounts fallin 2022 due bmlhin one ear Trade creditors Accruals and other creditors 1,026 1,987 1,661 1,755 3.013 3,416
HAWKINS COLLIERY RECREATION GROUND AND WELFARE CENTRE FOOTBALL SECTION ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023 2023 2022 INCOME Subscriptions Sponsorship Lottery Entry Fees Pitch Hire Opening Balance Differences Other Income 25.653 1.609 670 4,786 5,713 14,305 2,463 674 3,575 768 21,145 2.219 40,650 42.930 EXPENDITURE Equipment, kit etc Pitch hire Lottery Officials Fines Tropheys Other expenditure 3,902 19,483 1,920 251 1.186 3,333 11,219 6,649 11,912 1,250 148 501 3,744 16.326 {41,294) {40,5301 (Deficit) I Surplus for the year {PA41 2,400 Balances brought fOard 9,554 7,154 Balances carrled forward 8,910 9.554
HAWKINS COLUERY RECREATION GROUND AND WELFARE CENTRE BOWLING CLUB ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023 2023 2022 INCOME Green fees Subs Other Income 1,775 1,330 324 1,038 928 251 3.429 2,215 EXPENDITURE Equipment. repairs & grounds maintenance Food, drink and gifts League fees Other Expenses 2,200 12 383 420 207 605 (3.015) 19121 Surplus for the year 414 1,303 Balances brought forward 2,635 1,332 Balances carried for4vard 3.049 2,635
HAWKIN COLLIERY RECREATION GROUND AND WELFARE CENTRE DARTS CLUB ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023 2023 2022 INCOME Hawkins Donation Cards Weekly Subscriptions 100 192 272 185 210 495 564 EXPENDITURE Prize Money Buffet 465 30 550 14 14951 1564) Surplus for the year Balances brought forward Balances carried forward 10
HAWKINS COLLIERY RECREATION GROUND AND WELFARE CENTRE IN HOUSE DOMINOES FOR THE YEAR ENDED 31 DECEMBER 2023 202 2022 INCOME Subscriptions Domino cards Donations 217 330 174 230 647 504 EXPENDITURE Prize money Buffet 615 32 504 (647} ($041 Surplus for the year Balances brought fofftrd Balances carrled forward 11
HAWKINS COLLIERY RECREATION GROUND & WELFARE CENTRE REPORT OF THE TRUSTEES FOR THE YEAR END D 31 DECEMBER 202 The trustees present their report along with th6 financial statements of the charity for the year ended 31 December 2023. The financial statements havè been prepared in accordance with the accounting policies set out in Note 1 to the accounts whith can be fotsnd on page 5 and comply with thè charity's trust deed. applicable law and the Charities SORP FRS 102. Constltutlon. Objectives and Actlvltl&s for the Publlc Benefit The charity is consliluted by a Scheme dated 21 October 2005 and was registered with the Charity Commission on 14 April 1997 under the number 522638. The object of the Charity is lo provide a recreation ground and welfare centre for the benefit of the inhabitants of the parish of Cheslyn Hay in Slaffordshire, particularly {but not exclusively) those who are member of the mining community. The trustees have referred lo the guidance given by the Charity Commission on public benefit when reviewing the charity's aims and objectives and details of the activities that have taken place during the year can be found later in this report. Organlsational Structure The trustees who have served the charity during the year are shown on page 1. The charity is responsible for maintaining the premises and ils contents and grounds in a suitable slate of repair for use by those who live in the surrounding area. It raises income through various charitable activities. the main one being the hiring out of its facilities to the general public, bul a substantial amount of ils income comes from its connected trading company, Hawkins Social Club Limited, which pays an annual occupational licence fee in order to run its business from the charitys premises. In addition to this. the company also transfers any taxable profits it makes lo the charity under a Gift Aid agreement so the trustees work closely with the directors lo try and ensure the company is profitable, thus ellsuring extra income for the charily. Trustees vacancies are advertised and interested parties are asked lo apply in writing. InteNiews will be held and suitable candidates are then notified to their nominating body being either CISWO, trade union or members. The trustee board is made up of equal numbers from each nominating body. Financial Review The charity had nel income of £5,43212022.' net outgoings £7.831) for the year from the day lo day running of the Institute. A donation under Gift Aid of £20,610 (2022-. nil) from the connected trading company has made a significant contribution to offset inslilute grounds and administration costs. The various sections al the institute saw a combined deficit of £23012022.. surplus of £3703) whi¢h decreased the charitys overall surplus to £5,202 {2022'. deficit £4,128). Review of Activltles This year has again been a very active year for the charity and for all its various sections, teams and team members. Following is a brief summary of some of the sections.. Section The angling section has continued lo lease a local water. Facilities for the disabled have been incorporated with larger pegs and wheelchair access from the parking area. Matches are now run on the pool and day liekets are available at the pool from the bailiff for the loGal community. Cricket Section On a Sunday teams play in the Lichfield league the 1 st in Dlvision 3 and a 2nd in Division 4. The junior cricket section is also very strong with several sides competing tsiroughout the week. Continued 12
HAWKINS COLLIERY RECREATION GROUND & WELFARE CENTRE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023 CONTINUED Revlew of Activltles contlnued Bowlin Section The bowling section has had a good yearwilh teams competing in various leagues. The over 50's have a Tuesday Walsall league team and also compete on Thursdays in LiGhfield Divisions 1 and 4. Tuesday nights, the Lichfield league team had a steady season after promotion last season. Two teams compete on a Thursday night in the Cannock league, on6 team in Division 3 and for their second season a team in Division 6. The Saturday South Staffs league team performed well in their league. The Sunday morning team compete in the Walsall & District league and finished well. New players are being aGlivety recruited lo strengthen all teams and possibly more teams in the coming year. Golf S Glion Unfortunately the golf section did not play any matches this year bul hope lo in the coming season. Football S clion The football seclion continues to grow steadily each year and now has seven junior sides taking part each weekend with also now a Soccer School taking part on Saturday mornings. The Hawkins Sports football section has been awarded a Walsall Sports Council Club Accreditation Award for a well run club following on from its Charter Standard Award previously. In senior football there is a team playing Saturday in the Staffs County Senior League and Iwo Sunday tearns in the Cannock Chase League, Hawkins Sports and Hawkins Inex. The annual weekend soccer toumamenl again this year had 96 teams competing again being run professionally & successfully and again most teams have already expressed a wish lo return to make next year. Rifle Club The rifle club have again competed in the Wolverhampton Air Rifle League. Within the Social Club building various events lake place on a weekly basis. Bingo is played on Saturday and Wednesday. The Poker League takes place on Tuesday evenings in the lounge. - The Rifle club shoot in the concert room on a Tuesday evening. There is a quiz in the bar on a Tuesday evening. The Dance Class takes part on a Thursday evening. There has been a well organised In House Darts League on a Thursday evening bringing many members together and also the In House Dominoes League on a Friday evening both well supported by the members. The Bike Fest look place once again arranged by some members of the club and was larger than the previous year, which again is very encouraging. The function room is booked by the local community for all types of events. Charity Night Quiz's, entertainment. christenings. weddings. birthdays and funerals. In summarising the charity has had a very good year over a wide spectrum of aGtivilies and events. Again thanks must go to all members of the ground staff and their teams for the excellence of the playing facilities for all the sporting sections taking part in the charities activities. Every year new members join from the local community lo take part In all the existing seclions encouraging growth each year to keep taking the charity fotward. Thank you to all the section organisers and good luck for the ¢oming year. Reserves Pollcy It is the policy of the Iruslees lo maintain unrestricted funds which are the free reservès of the charity al a level to provide sufficient funds to cover anticipated administration and support costs for a period of twelve months. Any additional reserves are held lo provide a capital fund for repairs that will be required for the upkeep of the premises. 13
HAW INS COLLIERY RECREATION GROUND & WELFARE CENTRE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023 CONTINUED Risk Management The trustees are aware of the operational and financial risks which the charity faces and regularly reviews those risks lo mitigate against any impact they may have on the charity. The major risks faGing the charity are the continued success of the social club from which it derives ils main funding, the support of individuals and the community in using the facilities and the inlmduction of the younger generation to provide for the future. Statement of Trustees Responsibilitles Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity and of the incoming resoufces and pplication of resources of the charity for that period. In addition, the trustees are required to: select suitable accounting policies and then appty them consistenlly-, obseNe the methods and principles in the Charities SORP.. make judgements and estimates that are reasonable and prudenl; state whether applicable accounting standards have been followed subject to any material departures disclosed and explained in the financial statements., prepare the financial statements on the going concern basis unless it is inapproprsate to presume that the charity will continue in operation. The trustees are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them lo ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the asset f the charity and hence for tsking reasonable steps for the prevention and detection of fraud and other rr ularilies. Sig d - Trustee Print Name- Trustee 418JL4 Date 14