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2020-12-31-accounts

HAWKINS COLLIERY RECREATION GROUND & WELFARE CENTRE (REGISTERED CHARITY NUMBER 522638)

FINANCIAL STATEMENTS AND REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

HAWKINS COLLIERY RECREATION GROUND & WELFARE CENTRE

FINANCIAL STATEMENTS AND REPORT

FOR THE YEAR ENDED 31 DECEMBER 2020

CONTENTS
Legal and Administrative Information
Independent Examiner's Report
Statement of Financial Activities
Balance Sheet
Notes to the Accounts
Sections Accounts
Trustees Report		 PAGE
1
2
3
4
5 - 7
8 - 11
12 - 13

HAWKINS COLLIERY RECREATION GROUND & WELFARE CENTRE

LEGAL AND ADMINISTRATIVE INFORMATION

FOR THE YEAR ENDED 31 DECEMBER 2020

Registered Charity Number 522638
Address of Charity Coppice Lane
Cheslyn Hay
West Midlands
WS6 7EY
Trustees S Williams
C Burton
Bankers Lloyds TSB Bank
3 Market Place
Cannock
Staffordshire
WS11 1BD
Independent Examiner J Wallage FCA
CISWO (Trading) Ltd
The Old Rectory
Rectory Drive
Whiston
Rotherham
S60 4JG

1

INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF HAWKINS COLLIERY RECREATION GROUND & WELFARE CENTRE

I report to the Trustees on my examination of the accounts of the above named charity (Registered number 522638) for the period ended 31 December 2020, set out on pages 3 to 7.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act).

I report in respect of my examination of the Trustees' accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all applicable directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent Examiners Statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

……………………………………………………………. …………………………………….

J Wallage FCA on behalf of CISWO (Trading) Limited The Old Rectory Rectory Drive Whiston Rotherham S60 4JG

Date

2

HAWKINS COLLIERY RECREATION GROUND & WELFARE INSTITUTE

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020

Unrestricted
NOTE
Funds
£
INCOME AND ENDOWMENTS
Occupational licence
3,000
Gift aid - Hawkins Social Club Ltd
6,158
Interest received
1
Bonus ball
360
Pitch and grounds hire
1,085
Room hire and sundry income
-
Grants Received
7,692
Sections income
5
-
TOTAL INCOME
18,296
EXPENDITURE
Institute and grounds upkeep:-
Rates and water
3,272
Insurance
4,913
Grounds maintenance
-
Groundskeeper's wages
2,429
Sundry expenses
67
Depreciation
2
2,108
Management and Administration:-
Accountancy
1,753
Secretary's wages and NIC
2,912
Sections:-
Donation to sections
780
Sections expenditure
5
-
TOTAL EXPENDITURE
18,234
NET MOVEMENT OF RESOURCES
62
Fund balances brought forward
98,967
Fund balances carried forward
99,029		 Designated
Funds
£
-
-
-
-
-
-
-
22,629
22,629
-
-
-
-
-
-
-
-
-
19,130
19,130
3,499
4,350
7,849

3

HAWKINS COLLIERY RECREATION GROUND & WELFARE INSTITUTE

BALANCE SHEET

AS AT 31 DECEMBER 2020

NOTE
FIXED ASSETS
Tangible Assets
2
CURRENT ASSETS
Debtors and prepayments
3
Cash at bank and in hand
4
Cash held by sections
5
LESS: CURRENT LIABILITIES
Creditors falling due within one year
6
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
TOTAL NET ASSETS
REPRESENTED BY:-
FUNDS
Unrestricted Fund
Designated funds
5		 £
£
£
£
87,648
89,756
2,959
286
12,167
15,397
7,849
4,350
22,975
20,033
(3,745)
(6,472)
19,230
13,561
106,878
103,317
106,878
103,317
99,029
98,967
7,849
4,350
106,878
103,317
2019
2020		 £
£
£
£
87,648
89,756
2,959
286
12,167
15,397
7,849
4,350
22,975
20,033
(3,745)
(6,472)
19,230
13,561
106,878
103,317
106,878
103,317
99,029
98,967
7,849
4,350
106,878
103,317
2019
2020
103,317
103,317
98,967
4,350
103,317

The Financial Statements were approved by the Trustees on and signed on their behalf by:

…………………………………………………… …………………………………………………… Signed - Trustee Print Name - Trustee

………………………… Date

4

HAWKINS COLLIERY RECREATION GROUND AND WELFARE INSTITUTE

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020

1. ACCOUNTING POLICIES

(a) Basis of preparation and assessment of going concern

The financial statements have been prepared under the historical cost convention unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (FRS 102) and the Charities Act 2011.

The trustees consider that there are no material uncertainties about the Trust's ability to continue as a going concern. The trustees have a reasonable expectation that the Trust has adequate reserves to continue in operational existence for the foreseeable future. Accordingly the trustees continue to adopt the going concern basis in the preparation of its accounts.

(b) Income Recognition

Income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Donations are recognised when they are received.

(c) Expenditure Recognition

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably. All expenditure is accounted for on an accruals basis.

Grants are recognised when they are approved and the intention has been communicated to the recipient.

(d) Depreciation

Depreciation is provided on fixed assets and freehold property in order to write off the cost of the assets over their expected economic lives. The annual rates of depreciation applied are:

5

HAWKINS COLLIERY RECREATION GROUND & WELFARE INSTITUTE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2020

2.
3.
**4. **		 FIXED ASSETS
Land &
Fencing
Car Park
Buildings
& Gates
Improvement
£
£
£
COST
At 1 January 2020
83,144
29,290
8,940
Additions
-
-
-
At 31 December 2020
83,144
29,290
8,940
DEPRECIATION
At 1 January 2020
-
26,219
8,794
Charge for the year
-
1,465
22
At 31 December 2020
-
27,684
8,816
NET BOOK VALUE
At 31 December 2020
83,144
1,606
124
At 31 December 2019
83,144
3,071
146
DEBTORS
Prepayments
Balance due from Hawkins Social Club Ltd
CASH AT BANK AND IN HAND
Lloyds Bank - Treasurers account
Lloyds Bank - 30 Day Notice account
Lloyds Bank - 30 Day Notice Steward's Bond account
Barclays Bank - Building Fund		 Fixtures &
Fittings
£
36,752
-
36,752
35,599
173
35,772
980
1,153		 Sports
Equipment
£
45,940
-
45,940
43,698
448
44,146
1,794
2,242
2020
£
-
2,959
2,959
9,277
620
3
2,267
12,167		 Total
£
204,066
-		 Total
£
204,066
-
204,066
114,310
2,108
116,418
87,648
89,756
2019
£
286
-
286
9,508
2,620
1,002
2,267
15,397

6

HAWKINS COLLIERY RECREATION GROUND & WELFARE INSTITUTE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2020

**5. ** SECTIONS FUNDS
Football Teams
Bowling section
Darts Section
In house dominoes		 Balance
B/F
£
1,743
2,607
-
-
4,350		 Income
£
22,629
-
-
-
22,629		 Expenses
£
(19,130)
-
-
-
(19,130)		 Balance
C/F
£
5,242
2,607
-
-
7,849
**6. ** CREDITORS:
Amounts falling due within one year
Trade creditors
Accruals and other creditors
Balance due to Hawkins Social Club Ltd		 2020
£
1,742
2,003
-
3,745		 2019
£
1,235
3,807
1,430
6,472

7

HAWKINS COLLIERY RECREATION GROUND AND WELFARE CENTRE

FOOTBALL SECTION ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2020

INCOME
Subscriptions
Sponsorship
Kit Income
Fundraising
Grants
Opening Balance Differences
Other Income
EXPENDITURE
Equipment, kit etc.
Pitch hire
Kit Wash
Lottery
Officials
Fines
Tropheys
Other expenditure
Surplus for the year
Balances brought forward
Balances carried forward		 £
£
£
£
14,414
14,661
4,925
4,130
-
400
-
1,315
250
1,534
-
1,756
914
22,629
21,670
4,395
3,942
6,326
6,960
240
240
1,424
1,451
2,624
2,518
402
415
688
531
3,031
4,710
(19,130)
(20,767)
3,499
903
1,743
840
5,242
1,743
2020
2019		 £
£
£
£
14,414
14,661
4,925
4,130
-
400
-
1,315
250
1,534
-
1,756
914
22,629
21,670
4,395
3,942
6,326
6,960
240
240
1,424
1,451
2,624
2,518
402
415
688
531
3,031
4,710
(19,130)
(20,767)
3,499
903
1,743
840
5,242
1,743
2020
2019
21,670
(20,767)
903
840
1,743

8

HAWKINS COLLIERY RECREATION GROUND AND WELFARE CENTRE

BOWLING CLUB ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2020

INCOME
Green fees
Subs
Lottery
Tickets
Raffle
Prizes
Other income
EXPENDITURE
Show cost
Prize money
Equipment, repairs & grounds maintenance
Food, drink and gifts
League fees
Postage and stationery
Other Expenses
(Deficit) for the year
Balances brought forward
Balances carried forward		 £






 £
£
£
-
138
-
1,166
-
780
-
207
-
153
-
250
-
280
-
2,974
-
150
-
-
-
1,746
-
89
-
740
-
46
-
813
-
(3,584)
-
(610)
2,607
3,217
2,607
2,607
2020
2019		 £
£
£
-
138
-
1,166
-
780
-
207
-
153
-
250
-
280
-
2,974
-
150
-
-
-
1,746
-
89
-
740
-
46
-
813
-
(3,584)
-
(610)
2,607
3,217
2,607
2,607
2020
2019
-
-
-
-
-
-
-
2,974
(3,584)
(610)
3,217
2,607

Note - The bowling club did not operate during 2020.

9

HAWKINS COLLIERY RECREATION GROUND AND WELFARE CENTRE

DARTS CLUB ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2020

INCOME
Hawkins Donation - Prizes
Hawkins Donation - Buffet
Cards
Weekly Subscriptions
EXPENDITURE
Prize Money
Buffet
Surplus for the year
Balances brought forward
Balances carried forward		 £

 £
£
£
-
100
-
30
-
318
-
442
-
890
-
860
-
30
-
(890)
-
-
-
-
-
-
2020
2019
-
-

Note - The darts club did not operate during 2020.

10

HAWKINS COLLIERY RECREATION GROUND AND WELFARE CENTRE

IN HOUSE DOMINOES

FOR THE YEAR ENDED 31 DECEMBER 2020

INCOME
Subscriptions
Domino cards
Donations
EXPENDITURE
Prize money
Buffet
Other Expenses
(Deficit) for the year
Balances brought forward
Balances carried forward		 £


 £
£
£
-
272
-
206
-
130
-
608
-
578
-
30
-
4
-
(612)
-
(4)
-
4
-
-
2020
2019
-
-
-

Note - The dominoes club did not operate during 2020.

11

HAWKINS COLLIERY RECREATION GROUND & WELFARE CENTRE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020

The trustees present their report along with the financial statements of the charity for the year ended 31 December 2020. The financial statements have been prepared in accordance with the accounting policies set out in Note 1 to the accounts which can be found on page 5 and comply with the charity's trust deed, applicable law and the Charities SORP FRS 102.

Constitution, Objectives and Activities for the Public Benefit

The charity is constituted by a Scheme dated 21 October 2005 and was registered with the Charity Commission on 14 April 1997 under the number 522638.

The object of the charity is to provide a recreation ground and welfare centre for the benefit of the inhabitants of the parish of Cheslyn Hay in Staffordshire, particularly (but not exclusively) those who are members of the mining community.

The trustees have referred to the guidance given by the Charity Commission on public benefit when reviewing the charity's aims and objectives and details of the activities that have taken place during the year can be found later in this report.

Organisational Structure

The trustees who have served the charity during the year are shown on page 1.

The charity is responsible for maintaining the premises and its contents and grounds in a suitable state of repair for use by those who live in the surrounding area. It raises income through various charitable activities, the main one being the hiring out of its facilities to the general public, but a substantial amount of its income comes from its connected trading company, Hawkins Social Club Limited, which pays an annual occupational licence fee in order to run its business from the charity's premises. In addition to this, the company also transfers any taxable profits it makes to the charity under a Gift Aid agreement so the trustees work closely with the directors to try and ensure the company is profitable, thus ensuring extra income for the charity.

Trustees vacancies are advertised and interested parties are asked to apply in writing. Interviews will be held and suitable candidates are then notified to their nominating body being either CISWO, trade union or members. The trustee board is made up of equal numbers from each nominating body.

Financial Review

The charity had net income of £62 (2019: net expenditure £3,165) for the year from the day to day running of the Institute. A donation under Gift Aid of £6,158 (2019: £11,527) from the connected trading company has made a significant contribution to offset institute grounds and administration costs.

The various sections at the institute saw a combined surplus of £3,499 (2019: surplus of £289) which reduced the charity's overall surplus to £3,561 (2019: deficit £2,876).

Review of Activities

This year has again been a very active year for the charity and for all its various sections, teams and team members. Following is a brief summary of some of the sections:

Sadly, due to restrictions caused by the global COVID-19 pandemic, the activities of the charity have been severely curtailed this year. The usual functions and fundraisers could not take place and the possibility of bowling, even out of doors, has been limited.

Assistance grants from the Job Retention Scheme and local government have helped to keep the trading arm afloat and, as a result, it was still in a position to make a donation to the charity under the gift aid agreement, thus keeping the charity in the black.

Continued …..

12

HAWKINS COLLIERY RECREATION GROUND & WELFARE CENTRE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020 (CONTINUED)

Review of Activities continued

At the time of signing these accounts, activities are slowly starting to get back to normal but the trustees know it will be some time before the club as a whole can recover from the events of the last couple of years.

The trustees would like to thank all the members who have supported the Club and Charity over the year and also the Committee for their support. They would also like to take this opportunity to thank the Club staff for all their support and hard work.

Reserves Policy

It is the policy of the trustees to maintain unrestricted funds which are the free reserves of the charity at a level to provide sufficient funds to cover anticipated administration and support costs for a period of twelve months. Any additional reserves are held to provide a capital fund for repairs that will be required for the upkeep of the premises.

Risk Management

The trustees are aware of the operational and financial risks which the charity faces and regularly reviews those risks to mitigate against any impact they may have on the charity. The major risks facing the charity are the continued success of the social club from which it derives its main funding, the support of individuals and the community in using the facilities and the introduction of the younger generation to provide for the future.

Impact of COVID 19

In line with Government direction, the charity ceased all activities in March 2020 and again in November 2020. The trustees plan to resume activity at a time considered appropriate and when allowed to do so, obiously following best practice guidance available at that time. The long term impact of the pandemic on the activities and finances of the charity cannot be assessed at the time of signing these accounts.

The Trustees are carefully managing the charity’s finances and are satisfied that it will be able to continue to meet its obligations for the foreseeable future.

Statement of Trustees Responsibilities

Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity and of the incoming resources and application of resources of the charity for that period. In addition, the trustees are required to:

The trustees are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

………………………………………………….. Signed - Trustee

………………………………………………….. Print Name - Trustee

…………………………. Date

13