Charity registration number 522619
WORDSLEY & DISTRICT COMMUNITY ASSOCIATION ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
WORDSLEY & DISTRICT COMMUNITY ASSOCIATION
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees Mrs Janet Blakeway Mr Graham Debney Mrs Hazel Marshall Mr Robert Shaw Mrs Linda Smith Senior management Mrs Janet Blakeway Chairman and Treasurer Mr Graham Debney President Charity number 522619 Independent examiner BK Plus Limited Churchfield House 36 Vicar Street Dudley West Midlands England DY2 8RG Bankers National Westminster Bank Plc 141 High Street Stourbridge DY8 1BF
WORDSLEY & DISTRICT COMMUNITY ASSOCIATION
CONTENTS
| Page | |
|---|---|
| Trustees report | 1 - 4 |
| Independent examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the financial statements | 8 - 13 |
WORDSLEY & DISTRICT COMMUNITY ASSOCIATION
TRUSTEES REPORT
FOR THE YEAR ENDED 31 MARCH 2024
The Trustees present their annual report and financial statements for the year ended 31 March 2024.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's deed of trust, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
Objectives and activities
The charity's objects and principal activities, which have remained unchanged during the year, are to promote the well-being of the community resident in the beneficial area by associating the local authorities, voluntary organisations and residents in a common effort to:
-
further health.
-
advance education.
-
provide facilities for physical and mental training and recreation and social, moral and intellectual development.
-
foster a community spirit for the achievement of these and other charitable objects.
-
maintain and manage or to co-operate with any local statutory authority or authorities in the maintenance and management of a community Centre for activities promoted by the association and its constituent bodies in furtherance of the above objects or any of them.
The association continues to fund itself by rental income from the community Centre, by investment income and by other special fund raising events. In addition the association administers funds for community groups.
In planning our activities for the year we kept in mind the Charity Commissions guidance on public benefit at our trustee meetings. The association will continue to support the community through the Centre and its other activities.
Volunteers
Volunteers continue to provide much help and support in the life of the charity. Most volunteers arise from the management committee and are mainly used for fundraising activities.
- 1 -
WORDSLEY & DISTRICT COMMUNITY ASSOCIATION
TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024
Achievements and performance
Significant activities and achievements against objectives
In glancing back as usual on past reports, I breathed a sigh of relief in realising that 'Covid' can now hopefully be firmly deposited into the unpleasant memory box!
Our halls and rooms are nothing when silent. No Community Centre is anything without its music of life - the laughter, song & dance of everyday coming together. We have watched proudly as our groups have resumed and are settling bank to 'business as usual'.
One thing we rapidly acknowledged and I hope we will remember was/is that many of our seniors do not have and are not computer orientated... While our Jnrs used emails, Skype and WhatsApp, the majority of local and national meetings we attended were on-line, the good old phone remained and remains their main communication lifeline.
The necessity of our week-to-week financial survival has and is remaining at the top of our priority list. From huge four figure monthly heating bills and increases from ever escalating insurance to our wage bills, our costs like those at home continue to grow.
Week-to-week survival skillsets: perspicacity, fortitude and sheer determination, learnt earlier has sustained us, together with the grind of continual grant applications (many fruitless as every Charity in the Country has & is chasing them).
The negotiated agreement with our wonderful NHS Covid JAB team, (currently still using our premises, although on a much reduced basis) and then obtaining the agreement for becoming a local polling station has helped give us a financial boost, (all be it not a continuous edge).
However, our future sustainability comes and will continue to be from the introduction/formation of new groups. We are delighted to have welcomed both Mini Athletics and Dudley Stroke Association as new outside groups but especially our new Centre Group (well established so rapidly) Wordsley Seniors 50+'s (and who are even now in the process of forming an additional new group and second string to their bow).
I still however find it disappointing that even within our own Centre subsidised groups many of our members do not fully understand that we have and are completely self-sustaining. Even though as a Charity, our brief is to be nonprofit making, we have tried to explain that we have to be continually forward thinking and budget minded to try to ensure our financial future and therefore hopefully sustaining the future of our Community Association and they who come after us.
Please, please share the knowledge that although we do have a lot of help and assistance from our local Council, we are not financially sustained by them - they do not pay our bills. With three buildings under our wing, just like at home - the envisaged fuel bills - décor - running repairs and basic maintenance - wages etc plus current rate of inflation, equates to many sleepless nights ahead.
We always seek to protect financially our own Centre Groups as much as possible - and hope of course to keep any future increases to the barest minimum - which makes it so good to see at a time when volunteers are so hard to find.. several of our wonderful Groups helping support us with various independent fund raisers in addition to supporting our annual Bazaar.
Can I just say - thank you so much! It means more that you may realise.
Our Motto 'We seek to serve' remains as poignant as ever and I am sure that from sombre days there is a renaissance of true community spirit. Something Wordsley has always had in abundance. Why are we even on the cusp of planning out 85th Birthday celebrations in 2025!
Bravo to you all - we are here and together are already telling the story!
Just a gentle reminder that Covid cant be seen but certainly hasn't entirely gone away. Which is why Wordsley as always, are looking after one another.
- 2 -
WORDSLEY & DISTRICT COMMUNITY ASSOCIATION
TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024
Financial review
The charity had an excess of income over expenditure for the year of £20,971 (2023 - £26,838).
Reserves policy
It is the trustees' intention to maintain sufficient resources in the charity to cover day to day needs and retain a buffer against unexpected shortfalls in income and exceptional expenses which may occur from time to time. Reserves held at 31st March 2024 were as below. Further information on the reasons for holding the funds is contained in note 1 of the accounts.
£
General Fund 87,929 Designated fund 15,625 Restricted fund - refurb costs 5,000 Restricted funds - Groups 23,296 131,850
Structure, governance and management
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
The charity is governed by its constitution adopted in February 1940, as amended 23 June 2011, standing orders and a trust document dated 10 March 1975.
The Trustees who served during the year and up to the date of signature of the financial statements were: Mrs Janet Blakeway Mrs Barbara Gregory (Retired 12 July 2023) Mr Graham Debney Mrs Hazel Marshall Mr Robert Shaw Mrs Linda Smith
Recruitment and appointment of trustees
New trustees are nominated and appointed at the Annual General Meeting, or co-opted to fill a vacancy.
Organisational structure
The association members discuss the performance of the association on a regular basis at council meetings. Proposals are voted upon and the outcome is implemented by the relevant member.
Other matters
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The charity has a risk policy document in place which is reviewed annually.
The charity has purchased insurance for the Trustees and officers of the charity against liability arising from wrongful acts in relation to the charity. The cost of this insurance amounted to £551 (2023 - £506).
- 3 -
WORDSLEY & DISTRICT COMMUNITY ASSOCIATION
TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024
The Trustees report was approved by the Board of Trustees.
Mrs Janet Blakeway Trustee
18 July 2024
- 4 -
WORDSLEY & DISTRICT COMMUNITY ASSOCIATION
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF WORDSLEY & DISTRICT COMMUNITY ASSOCIATION
I report to the Trustees on my examination of the financial statements of Wordsley & District Community Association (the trust) for the year ended 31 March 2024.
Responsibilities and basis of report
As the Trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.
I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
-
2 the financial statements do not accord with those records; or
-
3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
BK Plus Limited
Churchfield House 36 Vicar Street Dudley West Midlands DY2 8RG England
Dated: 18 July 2024
- 5 -
WORDSLEY & DISTRICT COMMUNITY ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2024
| Unrestricted Restricted funds funds 2024 2024 Notes £ £ Income from: Donations and legacies 2 400 156 Charitable activities 64,237 17,992 Other trading activities 3 2,029 - Investments 4 226 - Total income 66,892 18,148 Expenditure on: Charitable activities 5 48,194 15,875 Total expenditure 48,194 15,875 Net income 18,698 2,273 Transfers between funds (500) 500 Net movement in funds 18,198 2,773 Reconciliation of funds: Fund balances at 1 April 2023 85,356 25,523 Fund balances at 31 March 2024 103,554 28,296 |
Total Unrestricted Restricted funds funds 2024 2023 2023 £ £ £ 556 101 1,349 82,229 71,874 16,217 2,029 2,365 - 226 59 - 85,040 74,399 17,566 64,069 48,634 16,493 64,069 48,634 16,493 20,971 25,765 1,073 - (5,000) 5,000 20,971 20,765 6,073 110,879 64,591 19,450 131,850 85,356 25,523 |
Total 2023 £ 1,450 88,091 2,365 59 |
|---|---|---|
| 91,965 65,127 |
||
| 65,127 | ||
| 26,838 - |
||
| 26,838 84,041 |
||
| 110,879 |
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
- 6 -
WORDSLEY & DISTRICT COMMUNITY ASSOCIATION
BALANCE SHEET
AS AT 31 MARCH 2024
| Notes Current assets Debtors 10 Cash at bank and in hand Creditors: amounts falling due within one year 11 Net current assets Net assets excluding pension liability The funds of the charity Restricted income funds 12 Unrestricted funds |
2024 £ 1,622 135,403 137,025 (5,175) |
£ 131,850 131,850 28,296 103,554 131,850 |
2023 £ 830 116,625 117,455 (6,576) |
£ 110,879 |
|---|---|---|---|---|
| 110,879 | ||||
| 25,523 85,356 |
||||
| 110,879 |
The financial statements were approved by the Trustees on 18 July 2024
Mrs Janet Blakeway Trustee
- 7 -
WORDSLEY & DISTRICT COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
1 Accounting policies
1.1 Accounting convention
The financial statements have been prepared in accordance with the charity's [governing document], the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements are presented in the Pound Sterling rounded to the nearest pound (£).
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
1.2 Going concern
The financial statements are prepared on a going concern basis as it is generating sufficient income to meet its liabilities.
The charity is a public benefit entity.
1.3 Charitable funds
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
The BB Fund has been designated by the trustees for purchase of equipment and expenditure on refurbishment.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
The grants received fund consists of various grants received for specific purposes.
The 200 Club is a fundraising group for purchase of equipment.
Group funds are funds belonging to various clubs and groups that the charity operates.
1.4 Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Hire charges in respect of future periods are allocated to the period they relate to.
Government grants are recognised in the Statement of Financial Activities when the performance conditions are met and the Association is eligible for the grant.
- 8 -
WORDSLEY & DISTRICT COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024
1 Accounting policies
(Continued)
1.5 Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
It is the charity's policy to write off expenditure on refurbishment or purchase of equipment in the year in which it is incurred.
1.6 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks.
1.7 Taxation
The charity is exempt from tax on its charitable activities.
1.8 Debtors and Creditors
Short term debtors and creditors are measured at transaction price, less any impairment.
1.9 Donated goods and facilities
The charity operates from premises owned by Dudley MBC for which only a nominal rent is paid.
Donated goods for resale are recognised when the proceeds are received.
Volunteer time is not recognised in the accounts. Further information on their contribution can be found in the Trustees report.
2 Income from donations and legacies
| Unrestricted | Restricted | Total | Unrestricted | Restricted | Total | |
|---|---|---|---|---|---|---|
| funds | funds | funds | funds | |||
| 2024 | 2024 | 2024 | 2023 | 2023 | 2023 | |
| £ | £ | £ | £ | £ | £ | |
| Donations and gifts | 400 | 156 | 556 | 101 | 1,349 | 1,450 |
3 Income from other trading activities
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2024 | 2023 | |
| £ | £ | |
| Bazaar | 2,029 | 1,965 |
| Trading activity income: other | - | 400 |
| Other trading activities | 2,029 | 2,365 |
- 9 -
WORDSLEY & DISTRICT COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024
4 Income from investments
| Interest receivable Expenditure on charitable activities Unrestriced funds Restricted funds 2024 2024 £ £ Direct costs Insurance and leases 1,384 - Light, heat and water 16,506 - Telephone 2,116 - Printing, postage and stationery 1,815 - Miscellaneous 2,639 - Cleaning and caretaking 5,377 - Maintenance and repairs 5,135 - Clerical assistance 9,367 - Community groups expenditure 2,465 15,875 46,804 15,875 Support costs Accountancy and legal fees 1,390 - 48,194 15,875 Analysis by fund Unrestricted funds 48,194 Restricted funds 15,875 48,194 15,875 |
Unrestricted Unrestricted funds funds 2024 2023 £ £ 226 59 Total Unrestriced funds Restricted funds Total 2024 2023 2023 2023 £ £ £ £ 1,384 1,602 - 1,602 16,506 14,653 - 14,653 2,116 1,497 - 1,497 1,815 1,613 - 1,613 2,639 2,560 - 2,560 5,377 5,746 - 5,746 5,135 11,093 - 11,093 9,367 8,578 - 8,578 18,340 210 16,493 16,703 62,679 47,552 16,493 64,045 1,390 1,082 - 1,082 64,069 48,634 16,493 65,127 48,194 48,634 48,634 15,875 16,493 16,493 64,069 48,634 16,493 65,127 |
Unrestricted Unrestricted funds funds 2024 2023 £ £ 226 59 Total Unrestriced funds Restricted funds Total 2024 2023 2023 2023 £ £ £ £ 1,384 1,602 - 1,602 16,506 14,653 - 14,653 2,116 1,497 - 1,497 1,815 1,613 - 1,613 2,639 2,560 - 2,560 5,377 5,746 - 5,746 5,135 11,093 - 11,093 9,367 8,578 - 8,578 18,340 210 16,493 16,703 62,679 47,552 16,493 64,045 1,390 1,082 - 1,082 64,069 48,634 16,493 65,127 48,194 48,634 48,634 15,875 16,493 16,493 64,069 48,634 16,493 65,127 |
|---|---|---|
| Total 2023 £ 1,602 14,653 1,497 1,613 2,560 5,746 11,093 8,578 16,703 |
||
| 64,045 1,082 |
||
| 65,127 | ||
| 48,634 16,493 |
||
| 65,127 |
5 Expenditure on charitable activities
6 Support costs allocated to activities
Community Association
| 2024 £ 1,390 1,390 |
2023 £ 1,082 |
|---|---|
| 1,082 |
- 10 -
WORDSLEY & DISTRICT COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024
6 Support costs allocated to activities
(Continued)
Support costs include £1,080 (2023 - £1,020) in respect of the Independent Examiners fee.
7 Trustees
None of the Trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
During the year the charity paid £2,892 (2023 - £1,596) to 1 trustee for expenses incurred on behalf of the charity. No other expenses were paid to trustees.
8 Employees
The average monthly number of employees during the year was:
| 2024 | 2023 |
|---|---|
| Number | Number |
| 3 | 3 |
There were no employees whose annual remuneration was more than £60,000.
Remuneration of key management personnel
The total trustee and key management personnel remuneration and benefits were £nil (2023 £nil).
9 Taxation
The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.
10 Debtors
| Amounts falling due within one year: Prepayments and accrued income 11 Creditors: amounts falling due within one year Trade creditors Other creditors |
2024 £ 1,622 2024 £ 5,175 - 5,175 |
2023 £ 830 |
|---|---|---|
| 2023 £ 6,536 40 |
||
| 6,576 |
- 11 -
WORDSLEY & DISTRICT COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024
12 Restricted funds
The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.
| At Gentle Excercise 200 Club Bridge Club Monday afternoon indoor bowls Lively Ladies Mens Leisure Group Wordsley History Society Wednesday Art Nifty Nineties Knit and Natter Wordsley Smile Wednesday Seniors 50+ Badminton 3G Carol's Fund BB Club Previous year: At Gentle Excercise 200 Club Bridge Club Monday afternoon indoor bowls Lively Ladies Mens Leisure Group Triple G's Club Wordsley History Society Wednesday Art Nifty Nineties Knit and Natter Thursday Badminton Wordsley Smile Wednesday Seniors 50+ Badminton 3G Carol's Fund BB Club |
1 April 2023 Incoming resources Resources expended Transfers At 31 March 2024 £ £ £ £ £ 1,429 2,105 (1,494) - 2,040 2,239 985 (980) - 2,244 291 1,870 (1,811) - 350 788 2,199 (2,036) - 951 1,083 - - (1,083) - 1,578 2,507 (2,260) - 1,825 6,367 2,040 (1,207) - 7,200 55 1,076 (1,111) - 20 420 753 (660) 1,083 1,596 929 518 (1,447) - - 3,081 156 - - 3,237 1,148 2,175 (1,275) - 2,048 55 1,764 (1,594) - 225 1,060 - - 500 1,560 5,000 - - - 5,000 25,523 18,148 (15,875) 500 28,296 1 April 2022 Incoming resources Resources expended Transfers At 31 March 2023 £ £ £ £ £ 1,619 1,225 (1,415) - 1,429 1,846 1,018 (625) - 2,239 364 1,569 (1,642) - 291 1,129 1,690 (2,031) - 788 1,564 445 (926) - 1,083 947 2,892 (2,261) - 1,578 150 1,173 (1,323) - - 6,319 1,220 (1,172) - 6,367 171 979 (1,095) - 55 913 350 (843) - 420 1,104 1,167 (1,342) - 929 40 - (40) - - 3,056 25 - - 3,081 228 2,458 (1,538) - 1,148 - 295 (240) - 55 - 1,060 - - 1,060 - - - 5,000 5,000 19,450 17,566 (16,493) 5,000 25,523 |
|---|---|
- 12 -
WORDSLEY & DISTRICT COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024
13 Unrestricted funds
The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.
| At 1 April | At 1 April | Incoming | Resources | Transfers | At 31 March | At 31 March | |
|---|---|---|---|---|---|---|---|
| 2023 | resources | expended | 2024 | ||||
| £ | £ | £ | £ | £ | |||
| BB Club | 10,703 | 7,345 | (2,465) | 42 | 15,625 | ||
| General funds | 74,653 | 59,547 | (45,729) | (542) | 87,929 | ||
| 85,356 | 66,892 | (48,194) | (500) | 103,554 | |||
| Previous year: | At 1 April | Incoming | Resources | Transfers | At 31 March | ||
| 2022 | resources | expended | 2023 | ||||
| £ | £ | £ | £ | £ | |||
| BB Club | 14,667 | 1,270 | (210) | (5,024) | 10,703 | ||
| General funds | 49,924 | 73,129 | (48,424) | 24 | 74,653 | ||
| 64,591 | 74,399 | (48,634) | (5,000) | 85,356 |
14 Related party transactions
There were no disclosable related party transactions during the year (2023 - none).
- 13 -