Trustees’ Annual Report for the period
From 1[st] April 2023 Period start date To 31[st] March 2024 Period end date
Charity name: Hawbush and District Community Association
Charity registration number: 522617
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote the benefit of the people in the area to advance education and social welfare with rooms at reasonable rates |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Pilates and Yoga for adults. Dance classes for adults & children. Self defence, cycling & slimming classes, dog training & over sixties. Autism Drop-in group. Craft group. Rainbows, Brownies & Guides & Church Group. It is also used for children’s parties & meetings. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had guidance issued by the charity with regard to public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | |
|---|---|
| Para 1.38 | |
| Policy on grant making | |
| Para 1.38 | |
| Policy on social investment | |
| including program related | |
| investment | |
| Para 1.38 | |
| Contribution made by | |
| volunteers |
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We continue to provide a clean & tidy centre with rooms at reasonable rates. The outside of the building is maintained by the local authority. The entire interior of the Centre has been redecorated. Updated two heaters in Room 4. Alarm system has been upgraded Any other work that needs doing we always get the approval from the local authority where appropriate. |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | On the 31st March 2024 the balance of the accounts was -£1,018.50 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We maintain that reserves should be held in case of emergencies |
| Amount of reserves held | Para 1.22 | £10,405.73 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | We have no uncertainties why the charity should not continue as going concern. |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Two people from each group can be nominated to join the committee. They are appointed by the management committee at the A.G.M. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Hawbush & District Community Association |
|---|---|
| Other name the charity uses | |
| Registered charity number | 522617 |
| Charity’s principal address | The Oakfield Centre 245 Brettell Lane Brierley Hill West Midlands DY5 3LT |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| C. Scandrett-Price | Chair | |||
| Bernice Thompson | Treasurer | |||
| H.C Price | Vice Chair | |||
| Carole Littlehales | Secretary | |||
| E. Dipple | ||||
| W. Cowdrey | ||||
| N. Littlehales | ||||
| S. Croot | ||||
| H. Hare | ||||
| J. Wyre | ||||
| S. Stockdale | ||||
| J. Willetts | ||||
| J. Oerton | ||||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| D .Richards | ||
| A. Bennett | ||
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity
Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser |
Name Address |
Name Address |
|---|---|---|
| Legal | Legal Dept. DMBC | Dudley Metropolitan Borough Council |
| Council House Dudley |
||
| DY1 1HF | ||
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Carole Scandrett-Price
Position (eg Secretary, Chair Chair, etc)
Date 20.1.25
HAWBUSH & DISTRICT COMMUNITY ASSOCIATION
REGISTERED CHARITY NUMBER 522617
ACCOUNTS
FOR THE YEAR ENDED 31°’ MARCH 2024
HAWBUSH & DISTRICT COMMUNITY ASSOCIATION REGISTERED CHARITY NO. 522617
Independent Examiner’s Report
| report on the attached accounts of Hawbush & District Community Association for the year ended 31St March 2024.
Respective responsibilities of trustees and examiner
As the charity’s trustees you are responsible for the preparation of the accounts; you consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
-
Which gives me reasonable cause to believe that in any material respect the requirements
-
to keep accounting records in accordance with section 130 of the 2011 Act: and
-
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
G. M. JONES ACCOUNTANT DUDLEY CVS 7 ALBION STREET BRIERLEY HILL DY5 3EE
5 September 2024
HAWBUSH & DISTRICT COMMUNITY ASSOCIATION REGISTERED CHARITY NO. 522617 INCOME & EXPENDITURE ACCOUNT YEAR ENDED 315? MARCH 2024
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|||||||
|---|---|---|---|---|---|
|2024|2023|
|£|£|£|£|
|INCOME|
|Hire|Charges|— Affiliated|Groups|27,824|18,931|
|Occasional|Bookings|3,232|4,515|
|Bank|Interest|138|45|
|31,194|23,491|
|EXPENDITURE|
|Water|Rates|628|554|
|Light|&|Heat|10,921|4,857|
|Telephone|674|614|
|Postage,|Stationery|etc.|502|167|
|Cleaning|8,965|5|689|
|Security|4,751|3,682|
|Repairs|and|Maintenance|4,463|2,155|
|Insurance|576|532|
|Licences|&|Subscriptions|282|288|
|Professional|Fees|450|-|
|Independent|Examiner's|Fees|-|100|
|Sundries|-|15|
|32,212|18,653|
|-DEFICIT/SURPLUS|FOR THE YEAR|-1,018|4,838|
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HAWBUSH & DISTRICT COMMUNITY ASSOCIATION REGISTERED CHARITY NO. 522617 STATEMENT OF ASSETS AND LIABILITIES AS AT 318' MARCH 2024
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2024 2023
CURRENT ASSETS
Bank Current Account 9,713 10,824
Business Reserve Account 10,406 10,268
Petty Cash 3 48
NET ASSETS 20,122 21,140
Represented by:
Income & Expenditure Account:
Balance at 31St March 2023 21,140 16,302
-Deficit/Surplus for the Year -1,018 4,838
20,122 21,140
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Approved by the Committee on 5" September 2024 and signed on their behalf.
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[4 CHAIR
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HAWBUSH & DISTRICT COMMUNITY ASSOCIATION REGISTERED CHARITY NO 522617
lndependent Examiner's Report
I report on the attached accounts of Hawbush & District Community Association for the year ended 31[ST] March 2024.
Respective responsibilities of trustees and examiner .
As the charity's trustees you are responsible for the preparation of the accounts; you consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)b) of the 2011 Act; and
-
to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
lndependent examiner's statement
ln connection with my examination, no matter has come to my attention:
- Which gives me reasonable cause to believe that in any material respect the requirements
to keep accounting records in accordance with section 130 of the 2011 Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met or
- To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
(Signed copy within Accounts already submitted) G M JONES ACCOUNTANT DUDLEY CVS 7 ALBION STREET BRIERLEY HILL DY5 3EE 5[th] September 2024