Trustees report for AGM on 28 June 2025 As we currently do not have an official Chairman, this report has been compiled by the Trustees and covers the period l January 2024 to 31 December 2024. Due to health reasons, Treasurer Cynthia Heath decided that it was appropriate to retire officially at the 2024 AGM. A new Treasurer did not come on board until September, and Lisa Gibson has spent many hours getting to grips with the finances, including changing the Sage reporting, but thi5 lack of continuity has highlighted that finances have deteriorated at a faster rate than expected. The balance of the bank account has declined from about £18,000 the start of the year to around £10,000 at the end of the year. Anne Holmes had advised details of a grant available which would have allowed repairs in the Angel Room, 70% maximum of the cost, we would need to provide 30%. Sadly, we could not raise the 30% required. All other costs had increased as well, leaving little spare money to do anything but the bare minimum in terms of maintenance. A leaflet hl8hlightin8 the pli8ht of the Hall was produced and was manually dlstrlbuted to the majority of houses within the Brewood area. The cost was borne by a commlttee member, and the exerclse produced donatlons of approx. £500. December itself was the first month for a long tlme where income exceeded expenditure. The Chrlstmas party was well attended, as were various band nights during the year, although it is likely that a loss wlll be reported in the final accounts. Two new regular groups joined towards the end of the year and there were a few more private parties booked, some for the year ahead. Film nights continued when possible, but due to the knock on effect of a writers, strike there was a limlt to the films available for showlng. Due to personal circumstances, our Chairman, Angus Parker, was not able to 8lve hls usual commltment and despite his intention at the April 2024 AGM to stay as Chalr for another 12 months, In August he formally resigned from the position. Efforts to attract a new Chalr have not been successful thus far and effectively we have not had a leader for some time. The remainlng Trustees and committee members are volunteers and most work either full or part tlme and all have their own domestic commitments. Only one person expressed an interest in joining us in a long time, and we welcome his support. I would like to say thank you to Cynthia, Angus, Kim, Wayne, Mike, Marie and our new Treasurer Lisa for all the hard work they have put in during the year. On behalf of all the committee, special thanks must, of course, go to the regular users of the Hall, without whose support we could not continue. Thank you all. Deb Blower Trustee & Committee Member Trustee & Chalr report for 2024 BREWOOD VILLAGE COMMUNITY COUNCIL Income & Expendlture Accounts for year endlng 31st December 2024 All unrestrirted funds INCOME 111 4000 |Hire of Hall & Equipment- regulars [21 4001 |Hall Hire - one-off5 [3] 4002 Bar Income 4003 Affiliation Fees 141 4004 |Films [51 4005 |Donatlon & Grants Received 4006 Fund Raising Events 4007 Storage [61 4008 Sundry Income TOTAL INCOME 2024 12,900 8,814 21,569 304 2023 2022 10,556 3,936 28.573 400 I,Q89 2,150 820 74 2021 7,016 2,735 15,347 200 2020 4,832 235 9,167 640 1,417 24,952 600 140 102 42,085 12,777 4.396 29,352 400 1,535 6,890 15,535 200 106 80 76 76 47,674 43,667. 55.426 41.139 DIRECT CHARITABLE EXPENDITURE 171 5000 Bar Purchases 5001 |Bar Contracts 5002 |cieanln8 Costs 181 5003 Repairs & Renewals 5004 Heat. Light, Water [91 5005 Insurance 5006 Contracts 5007 Films 5008 StatSonery & Prlnt 5009 Refunds 11015010 Sundry Expenses Stock Payroll Fees Motor expenses Bad Debts General expenses TOTAL EXPENDITURE 12,456 4,14 16,520 6,092 294 2,726 6,043 1,772 16,138 15,788 4,660 7,851 2,279 183 9.111 2,942 1,665 13,805 5,333 2,101 1,606 6,294 1,796 19,958 352 4,102 3,626 1,630 13,725 1,260 182 176 5,140 12,564 2,868 1,663 12,833 666 15 469 79 17 4,854 4,942 700 87 28 3,008 7603 171 177 165 263 44 io 56.042 53,5891 50,389 41,0181 42,486 EXCESS OF INCOME OVER EXPENDITURE 9,922 616 2.715 121 401 Balance Sheet as at 3111212024. All unrestricted funds Accumulated Fund Balance Brou8ht Forward Excess of Income over Expenditure for year 2023 should have been overstated Total Funds 2024 26,077 2023 26,693 616 2021 29.286 121 2020 29,687 401 29.408 2,715 438 15.718 26.077 26,693 29.408 29.286 Represented by the followlng Assets Short Term Assets Debtors & Prepayments Cash at Bank Cash in Hand Bar Stock [111 1,036 9,967 700 5,213 16,916 I,S54 18.038 700 6,311 26,603 1,043 19,742 700 5,913 27.398 114 22,958 700 6,161 29.704 108 25,861 700 2,879 29332 Less Llabllltles Credltors VAT Liability Net A55et$ 1,084 114 15.718 | 412 114 26,077 591 114 26.693 297 46 1121 29,408 | 29.286 Notes to the Accounts 2024 Accounting Policies These accounts have been prepared as far as posslble under the hlstoric cost convention and in accordance with applicable accountlng standards and the Statement Practice on Accounting by Charlties. There are no restricied fund. at present. Fixed A55ets The land and bulldings are held in trust for the people of Brewood and are treated as an inalienable asset and, therefore, have no book value. The insured value of the premises is £1,433.610. Other assets are shown in the Income and Expendlture Account when purchased and are not capitalised [1] 4000 4001 4002 4CNJ3 4004 4005 includes Indudes regular hlre plus 'one-off5' for Affiliated users Increased sll8htly decreased on 2023 Tells its own story - see 2020 Film nlght cancelled at last minute, hence the costs 141 [51 5003 includes Normal repalrs and contracts + Cathedral Hy8iene Outside malntenan Hall & Bar maintenance Insurance Error In Tax Cleanlng materials + Mobile Phone Contra TV license 8TBroadband Sage Band costs PPLIPRS Ink Indoor Bowls Llne dancing Misc customers Lollipop Brltlsh Gas Electrlc Payroll Fees Staffordshlre coundl Llcense Fee 702.00 656.80 Ink 57.49 5005 5009 5010 includes 1795.66 iioi 176.58 159.00 617.79 345.60 1.300.00 700.46 Fllm nlght cost Xmas buffet Stationery/clea 394.39 425.96 627.76 194.12 144.00 32.00 742.00 118.00 314.46 510.00 180.1X) Iiij Debtors payin8 Dec. Fee5 in January 112] Creditors Bllled In Dec. Pald in January NEST BT Adjustment Payment wltho 62.86 83.88 -66.98 Llsa Gibson Treasurer Cllfford Dountlng - Chalrperson EXAMINEO by A Bradlev Inde endent Examiner's re ort to the Brewood Villa Council Board of Mana£ement. e Communi This report on the fmancial statements of the Community Council for the yvar ended 31 December 2024 is in respect of an examination carried out in accordance nornial accounting practises. Respective responsibilities of the Community Council and the examiner. As members of the Community Council, you are responsible for the preparation of the financial statements. It is my responsibility to issue this report on those financial statements. Basis of this report My examination includes a review of the accounting records kept by the Community Council and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from the Management Committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audi( and consequently I do not express an audit opinion on the view given by the accounts. Independent Examiner's statement In connection with my examination no matter has come to my attention: ( l) which gives me reasonable cause to believe that in any material respect the requirements to prepare financial statements, which accord with the accounting records and comply with nonnal accounting requirements have not been met; or (2) to which, in my opinion, attention should be drawn to enable a proper understanding of the accounts to be reached 12/0912025 A W Bradleyy Richmond House, The Saplings, Penkridge ST19 5DE