2021-12-31-accounts - Brewood Village Community Council

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CHAIRMAN AND TRUSTEES ANNUAL REPORT FOR PERIOD 1[st] JANUARY 2021 to 31[st] DECEMBER 2021

This was another period of time that the hall will never forget - Covid 19 struck again and Jubilee Hall was subject to closures and government restrictions.

Luckily we, and in particular, Cynthia, (Treasurer), were able to apply for local and national grants to help with the financing of the hall and pay for essential maintenance that was required such as the hall roof. Without these grants and financial support the Jubilee Hall would not have survived this period of time.

This report basically looks back at 2021, what we’ve needed to do, what we’ve done and where we go from here. Again this year was dominated by the implementation of the government guidance with regard to ‘living and working with covid 19’ and the enforcement of the guidance basically meant that the hall remained closed to users of any kind during these periods of closure.

It was agreed that this was a time that could be used to repair, improve or maintain essential areas of the JH but, we, the committee, still recognised and understood that we could not implement any of the costly upgrades and improvements to the hall as there were financial constraints that had to be adhered to and therefore we could only prioritise what needed to be done, in order of necessity and affordability.

It was during this period that the main hall was decorated internally and we must thank Wayne Sisson for doing such a great job - it looks a lot better than it did. Thank you Wayne.

Building and Maintenance:

1. Car Park

Again, Improvements have been made to the car park; a few pot holes had been gouged up by the Blakemore’s vehicles continual use of the car park to access the rear of the Spar shop and another “trough” had developed. Once again, this has now been rectified by Wayne Sisson.

2. Hall

Energy efficient LED lights were fitted in the corridor and toilets adjacent to the main hall.

All other ‘improvement projects’ and general maintenance issues which were due to be carried out in the hall were put ‘on hold’ due to Covid 19.

3 Bookings and Entertainment

a. This was badly disrupted by the Covid 19 pandemic and between March and July and October through to the end of the year - all bookings were with either cancelled or rescheduled for 2022.

4 Bar

a. There must be a big ‘Thank You’ to Kim Sisson, our bar manager/licensee and husband Wayne for taking on the bar and supervision of the events. Together, they continue to improve the bar and its facilities. It has been transformed from what it was.

b It was during the closure of the hall that the electrics in the bar and bar servers areas were completely rewired, overhauled and replaced with new, eco-friendly and energy efficient fittings

5 Staffing

a. There were no staffing issues of note during this period.

6 Finance

a. The Treasurer, Cynthia Heath, will outline in more detail in her report, last year’s expenditure and any known additional costs we are facing in the next 12 months.

7 Future Plans & Going Forward

Our future plans remain the same as last year and there are a number of projects and improvements to the hall that have been discussed by the Executive Committee and are currently being considered for future implementation depending on funds available and any other grants that we may apply for. These include fitting new toilet cubicles and new flooring in the toilets and new windows to the Angel room, stairs and landing areas at either end.

We must give another ‘special thank’ to Cynthia Heath, our Treasurer, for her persistence and perseverance whilst dealing with and negotiating our terms with the energy companies - without the time Cynthia spent on the telephone and on line - we would be paying a lot more for our Gas and Electricity - and we are also thankful with the way she keeps a keeps a tight hold on the purse strings - without any of this - the Jubilee Hall would not have survived this very difficult time.

As I have stated previously, the Treasurer’s job is time consuming and very often a thankless task at times. Thank you once again Cynthia for doing a great job.

Finally, I would like to formally thank all the Officers, the Executive Committee, the affiliated and regular users and our Jubilee Hall staff, for all the hard work and continued support that has been given over this period during this extremely difficult time.

We the BVCC - thank you all.

Angus Parker

Angus Parker Honorary Chairman Brewood Village Community Council – April 2022

			BREWOOD VILLAGE COMMUNITY COUNCIL	BREWOOD VILLAGE COMMUNITY COUNCIL	BREWOOD VILLAGE COMMUNITY COUNCIL	BREWOOD VILLAGE COMMUNITY COUNCIL	BREWOOD VILLAGE COMMUNITY COUNCIL

	Income & Expenditure Accounts foryear ending 31st December 2021
		All unrestricted funds
	INCOME			2021	2020	2019	2018
[1]4000	Hire of Hall & Equipment - regulars			7016	4832	19899	16535
[2]4001	Hall Hire - one-offs			2735	235	6641	4959
[3]4002	Bar Income			15347	9167	27399	21011
4003	Affiliation Fees			200	640	800	720
[4]4004	Films			0	1417	5570	4641
[5]4005	Donation & Grants Received			15535	24952	5880	4080
4006	Fund RaisingEvents			200	600	238
4007	Storage			106	140	136	99
[6]4008	SundryIncome			0	102	100	586
	TOTAL INCOME			41139	42085	66663	52631
	DIRECT CHARITABLE EXPENDITURE
[7]5000	Bar Purchases			7851	5333	17007	10544
5001	Bar Contracts			2279	2101	3980	3558
5002	CleaningCosts			183	441	466	796
[8]5003	Repairs & Renewals			9111	12564	5472	6818
5004	Heat,Light,Water			2942	2868	4829	4165
[9]5005	Insurance			1665	1663	1576	1527
5006	Contracts			13805	12833	13109	12452
5007	Films			0	666	3180	2565
5008	Stationery& Print			8	15	118	42
5009	Refunds			0	469		121
[10]5010	SundryExpenses			3008	3271	12276	5577
7603	Payroll Fees			165	263	220	225
	TOTAL EXPENDITURE			41018	42486	62233	48390

	EXCESS OF INCOME OVER EXPENDITURE			121	-401	4430	4241

			Balance Sheet as at 31/12/2021. All unrestricted funds
	Accumulated Fund
	Balance Brought Forward			29286	29687	25277	19509
	Excess of Income over Expenditure foryear			121	-401	4430	4241
	Previousyear adj.						1527
	Total Funds			29408	29286	29707	25277
	Represented by the following Assets
	Short Term Assets
[11]	Debtors & Prepayments			-114	-108	525	158
	Cash at Bank			22958	25861	25380	21881
	Cash in Hand			700	700	715	500
	Bar Stock			6161	2879	3851	2738
				29704	29332	30471	25277
	Less Liabilities
[12]	Creditors			297	46	764	0
	Net Assets			29408	29286	29707	25277

	Notes to the Accounts 2021	Notes to the Accounts 2021	Notes to the Accounts 2021
	Accounting Policies
These accounts have beenprepared as far aspossible under the historic cost
convention and in accordance with applicable accountingstandards and the
Statement Practice on AccountingbyCharities.
There are no restricted fund,atpresent.
Fixed Assets
The land and buildings are held in trust for thepeople of Brewood and are treated
as an inalienable asset and,therefore,have no book value. The insured value of
thepremises is £1,433,610.
Other assets are shown in the Income and Expenditure Account whenpurchased
and are not capitalised
[1]	4000	Includes regular hireplus 'one-offs' for Affiliated users
[2]	4001	Increased slightlybut still low compared withpre-covid figures
[3]	4002	Increased but still low compared withpre-covid figures
[4]	4004	Significant decrease.
[5]	4005 includ	Brewood Parish Council		2,880.00
		Brewood Parish Council PPE		250.00
		Furlough		4,262.66
		Restartgrant		8,000.00
[6]	4008	None thisyear
[7]	5000 includ	Current Stock
[8]	5003 includ	Normal repairs and contracts +
		Main entrance electrics		2227.00
		Bar area electrics		3200.00
		Lift belt & battery		618.24
		Adapter for stage lightingdeck		95.20
[9]	5005	Insurance + individual extras		1,665.00
[10]	5010 includ	Cleaning/anti virus +
		Mobile Phone Contract		144.40
		Quadrant Lifts		337.20
		TV license		157.50
		BT Broadband		315.00
		Bryland Fire		288.00
		Laptopupdate		570.00
		Christmas decorations		154.22
		Web set up		216.00
		Sage		242.40
		Fire Direct		200.40
[11]	Debtors	Brewood Bowlingcancelled
		an event afterpayingthe		114.00 -
		deposit
[12]	Creditors	Maintenance		34.19
		Kelsallpaid in January		41.76
		Payroll expensespaid in Jan.		62.55
		TV License		159.00

Cynthia Heath - Treasurer			Angus Parker - Chairperson
	EXAMINED byA. Bradley

Inde ndent ExamiDer's re rt to the Brewo(rfl Villa Council Board of Mana ement . e Communi This report on the financial statements of the Community Council for the year ended 31 December 2021 is in respect of an examination carried out in accordance nornlal accounting prnctises. Respective responsibilities of the Community Council and the examiner. As members of the Community Council you are restx)nsible for the preparation of the financial statements. It is my responsibility to issue this report on those financial statements. Basis of this report My examination includes a review of the accounting records kept by the Community Council and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from the Management Committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent Examiner's statement In connection with my examination no matter has come to my attention: ( l ) which gives me reasonable cause to believe that in any material respect the requirements to prepare financial statements, which accord with the accounting records and comply with nornlal accounting requirements have not been met- or (2) to which. in my opinion, attention should be drawn to enable a proper understanding of the accounts to be reached 2010212022 A W Bradley* Riebmond House, The Saplings Penkridge