BIGNALL END MINERS’ WELFARE INSTITUTE AND RECREATION GROUND
TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 NOVEMBER 2022
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Charity number: 522607
Bignall End Miners’ Welfare Institute & Recreation Ground
CONTENTS
| Page | |
|---|---|
| Trustees, registered office and advisors | 2 |
| Trustees’ annual report | 3 |
| Independent examiners report | 7 |
| Statement of financial activities | 8 |
| Statement of financial position | 9 |
| Notes to the financial statements | 10 |
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Bignall End Miners’ Welfare Institute & Recreation Ground
Trustees Report for the Year Ended 30[th] November 2022
The trustees present their annual report and financial statements for the year ended 30[th] November 2022. The financial statements comply with the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with FRS102(1A)
TRUSTEES: JG Myatt P Peake T Myatt Mrs M Peake INDEPENDENT EXAMINER: Loren Pegg AP Management Services 1 Prospect Place Norwood Green Halifax HX3 8QF SOLICITORS: Knight & Sons The Brampton Newcastle Staffordshire ST5 0ET BANKERS: National Westminster Bank PLC 2 Crewe Road Alsager Stoke on Trent ST7 2ER SECRETARY: Mrs M Peake
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Bignall End Miners’ Welfare Institute & Recreation Ground
Charity Information
Name: Bignall End Miners’ Welfare Institute and Recreation Ground
Charity Number: 522607
Principal Office: Boon Hill Bignall End Stoke on Trent ST7 8LA
Trustees and Advisers
The names of the trustees and details of the charity’s advisers are given on page 2
1. Statement of Trustees Responsibilities
The following statement, which should be read in conjunction with the statement of the Independent Examiners responsibilities included in the Independent Examiners Report, is made with a view to distinguishing the respective responsibilities of the trustees and the Independent Examiner in relation to the accounts.
The Charities Act 2011 requires the trustees to keep proper books of accounts with respect to the affairs of the charity and to prepare statements of accounts for each financial year. The trustees also have the responsibility for safeguarding the charity’s assets and consequently for taking reasonable steps for the prevention and detection of error, fraud and other irregularities.
In preparing the accounts the trustees are expected to: -
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Select suitable accounting policies and apply them consistently, making judgments and estimates that are reasonable and prudent;
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Follow the recommendation of the Charity Commission and of the accounting profession with regards to the form and contents of the accounts and to disclose and explain any departure from them;
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Prepare the accounts on a going concern basis unless it is not appropriate to presume that the charity will continue its activities.
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Bignall End Miners’ Welfare Institute & Recreation Ground
2. Governance
Bignall End Cricket Cub and Miners’ Welfare Institute is an unincorporated body constitutes by a Trust Deed. The governing document of the scheme is dated 15[th] November 2004.
Management of the Charity is vested in the Management Committee who hold regular meetings.
New trustees are appointed by the Management Committee.
3. Objectives and Activities
The principal object of the Bignall End Cricket Club and Miners’ Welfare Institute continues to be the provision of facilities for such forms of physical exercise, recreation and other leisure time occupation, as are conductive to the improvements of the conditions of living of the inhabitants of the district of Bignall End and the neighbourhood thereof and in particular (but not exclusively) such of the said inhabitants as are member of the mining community.
In setting out our objectives and planning our activities, the Trustees have given careful consideration to the Charity Commission general guidance on public benefit.
4. Achievements and performance
FINANCE
For the Financial Year ending 30[th] November 2022 gross Charitable income was recorded as £63k (2021: £53k) from donations and other trading activities. Included was Gift Aid of £26k from the Social Club (2021: £15k) and Covid grants of £3k (2021: £18k) which together were a significant part of total income. Net income for the year was £15k (2021: £11k).
We have been working hard on obtaining substantial grants to improve our facilities. Several successful grants were awarded, with the funding receivable across several years. Sport England awarded us a total of £125k and Walley’s Quarry a total of £49k. The Charity contributed the third-party contributions necessary to secure the funding. Jonathan Maskrey also worked hard on a £36k award for new nets from FCC Communities Foundation.
In the Financial Year ending 30[th] November 2022 the income from bar sales (recognised in Bignall End Social Club Limited) had increased to £225k from £126k in 2021. As you would expect, admin expenses also increased with employment costs rising considerably. This will continue to be monitored although yearly increases in the hourly minimum wage rate is not something we have control over.
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Bignall End Miners’ Welfare Institute & Recreation Ground
Keith Nolan as Operations Manager has driven sales and worked extremely hard in making sure our ‘offering’ to members and visitors has been first class as well as maintaining competitive pricing together with regular promotions.
PROJECTS
The new Changing Room building was almost complete in by the year end, but several ‘snagging’ items and the outside works still had to be finished. Fully compliant disabled access and facilities, which as a commercial building were insisted upon by the building inspector, lead to delays as they were far more expensive than were anticipated.
We approached Sport England for an increase in funding and after several weeks this was agreed but by the Financial Year End the weather turned against us and works were delayed until early 2023.
The new nets were planned, and a contractor appointed. By the end of the Financial Year the old nets had been dismantled but we were beaten by delays in equipment supplies due to Covid and the weather also stepped in again. Work was then planned for early 2023.
Last year I wrote that we lost Phil Grocott early in 2022 and the massive hole that was left in the club. Paula and Lisa and the Clifton family and Simon, his son, approached us to create a Memorial Garden and we held a fund-raising evening to get it underway and it was very successful. By the end of the Financial Year the garden had been planned and dug out and with some planting done was starting to take shape. We then developed the idea further and we pushed the boat out to create something spectacular. You will have to wait until the next accounts to find out what happened or go up to the club and see for yourself.
CRICKET SEASON
It wasn’t a bad season with both the 1st and 2nd Teams finishing in the top half of their League Tables without really threatening a real strike at promotion. The 3rd Team were runners up in the Stone & District Sunday League Premier Division and the newly formed 4th Team topped Section B North also in the SDSL Our U18’s also topped the Kidsgrove Junior Cricket League by a margin – Well done boys!
BEER FESTIVAL
Also, in honour of Phil Grocott I have to say that this year’s Beer Festival managed by the Grocott and Clifton families was excellent and as good as anything we have done. Phil would have been very proud!
RISKS AND ISSUES
The mast income is still under threat due to proposed renegotiation of the contract but this came through as normal this year. We are taking legal advice to safeguard our position.
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Bignall End Miners’ Welfare Institute & Recreation Ground
The biggest cloud on our horizon was the explosion in utility prices and rising inflation putting pressure on our prices and business levels.
We are currently in the process of making a funding application for solar panels to help alleviate some of the rising costs.
5. Financial Review
Reserve Policy
Bignall End Cricket Club and Institute will hold reserves to act as a cushion against any shortfall in revenue and in order to continue to fulfil its charitable purposes.
The Trustees review the reserves policy annually and aim to maintain reserves at the level of one year’s support costs have due regard to uncertainties relating to future levels of funding.
Employees
Bignall End Cricket Club has no employees (2021: nil)
FOR AND BEHALF OF THE TRUSTEES
JD Myatt Date: 22[nd] May 2023
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Bignall End Miners’ Welfare Institute & Recreation Ground
Independent Examiners Report to the Trustees of Bignall End Miners’ Welfare Institute and Recreation Ground
I report on the accounts of the Charity for the year ended 30th November 2022
Respective Responsibilities of Trustees and Examiner
The Charity Trustees are responsible for the preparation of the accounts. The Charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011Act) and that an independent examination is needed.
It is my responsibility to:
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Examine the accounts under section 145 of the 2011 Act
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Follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act and
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State whether particular matters have come to my attention
Basis of the Independent Examiner’s Statement
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes consideration of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanation form the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is
given as to whether the accounts represent a true and fair view and the report is limited to those matters set out in the statement below.
Independent Examiner’s Statement
In connection with my examination, no matter has come to my attention:
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(a) Which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with section 130 of the 2011 Act and
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to prepare accounts which accord with the accounting record comply with the accounting requirements of the 2011 Act have not been met: or
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(b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Loren Pegg (Chartered Accountant) Date: 22[nd] May 2023
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Bignall End Miners’ Welfare Institute & Recreation Ground
STATEMENT OF FINANCIAL ACTIVITIES for the year ended 30 November 2022
| Notes Income Income from donations 2 Other Trading Activities 3 Interest Income Gross income Expenditure Charitable activities 4 Governance Costs 5 Total Expenditure Net income/(expenditure) Net movement in funds Reconciliation of funds Total funds brought forward 10 Net movement in funds Total funds carried forward 10 |
Unrestricted funds 2022 £ 46,151 16,497 11 62,659 (46,664) (981) (47,645) 15,014 15,014 102,092 15,014 117,106 |
Unrestricted funds 2021 £ 18,023 34,836 60 |
|---|---|---|
| 52,919 | ||
| (40,390) (1,143) |
||
| (41,533) | ||
| 11,386 | ||
| 11,386 | ||
| 90,706 11,386 |
||
| 102,092 |
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Bignall End Miners’ Welfare Institute & Recreation Ground
STATEMENT OF FINANCIAL POSITION as at 30 November 2022
| Notes Tangible Fixed Assets 6 Current assets Other Debtors and Prepayments 7 Cash at bank and in hand Current liabilities Creditors 8 Net current assets Creditors: Falling due after more than one year 9 Net assets The funds of the charity: Unrestricted income funds 10 Total charity funds |
Total funds 2022 £ 198,809 3,803 69,049 72,852 (21,951) 50,901 (132,604) 117,106 117,106 117,106 |
Total funds 2021 £ 37,579 4,902 66,539 |
|---|---|---|
| 71,441 (6,928) 64,513 - |
||
| 102,092 | ||
| 102,092 | ||
| 102,092 |
These financial statements have been prepared in accordance with the special provisions applicable to companies subject to the small companies’ regime.
The financial statements were approved by the Trustees on 22[nd] May 2023 and signed on its behalf by:
JD Myatt
Trustee
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Bignall End Miners’ Welfare Institute & Recreation Ground
NOTES TO THE FINANCIAL STATEMENTS
for the year ended 30 November 2022
1. Accounting Policies
Basis of Preparation
The financial statements have been prepared under historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS102 – Section 1A) and with the Charities Act 2011.
General Income
Income from the occupational licence granted to Bignall End Social Club Limited is included in the Statement of Financial Activities as it falls due. All other general income is recognised on receipt.
Incoming Resources
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature are recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability. Such income is only deferred when: The donor specified that the grant or donation, must only be used in future accounting periods or, the donor has imposed conditions, which must be met before the charity has unconditional entitlement.
Income from trading activities is recognised as earned (as related goods and services are provided).
Investment income is recognised on a receivable basis.
Resources expended
Resources expended have been included in the financial statements when an obligation to transfer value to a third party has been entered into.
Allocation of expenditure
Expenditure is allocated on the following basis:
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a) Expenditure wholly incurred on activities falling with each category is charged direct.
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b) Governance costs are allocated to the charity’s sole charitable activity income as the amount in respect of other income is considered to be negligible.
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Bignall End Miners’ Welfare Institute & Recreation Ground
Tangible Fixed Assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Land & Buildings Nil Cricket Ground improvement Nil Equipment & Changing Rooms 5% to 15% on cost Scorebox 4% on cost
Government Grants
Grants are accounted for under the accruals model as permitted by FRS 102. Grants relating to expenditure on tangible fixed assets are credited to the profit and loss account at the same rate as the depreciation on the assets to which the grant relates. The deferred element of grants is included in creditors.
Grants of a revenue nature are recognised in the same period as the related expenditure. This includes the Government Coronavirus Job Retention Scheme (‘Furlough’).
Fund accounting
General funds are unrestricted which are available to use at the discretion of the trustees in furtherance of the general objectives of the company and which have not been designated for other purposes.
Restricted funds are funds which are used in accordance with specific restrictions imposed by donors. Those funds have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund.
There are no restricted funds held at 30[th] November 2022 or at any point in the current or comparative financial year.
Going concern
The Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, the going concern basis continues to be used in the financial statements.
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Bignall End Miners’ Welfare Institute & Recreation
| 2. Income from Donations Donations & Other Income Gift Aid from Bignall End Social Club 3. Other Trading Income Government Coronavirus support grants received Income from other trading activities 4. Charitable Activities – Expenditure Clubhouse Running Cost Cricket Team Expenses Depreciation 5. Governance Costs Accountancy Fees Legal and professional charges |
2022 £ 20,191 25,960 46,151 2022 £ 2,667 13,830 16,497 2022 £ 24,280 21,011 1,373 46,664 2022 £ 981 - 981 |
2021 £ 3,032 14,991 |
|---|---|---|
| 18,023 | ||
| 2021 £ 17,717 17,119 |
||
| 34,836 | ||
| 2021 £ 19,068 17,037 4,286 |
||
| 40,390 | ||
| 2021 £ 968 175 |
||
| 1,143 |
Governance costs are allocated to the charity’s sole charitable activity income as the amount in respect of other income is considered to be negligible
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Bignall End Miners’ Welfare Institute & Recreation Ground
6. Fixed Assets
| 6. Fixed Assets |
|
|---|---|
| Cost | Land & Equipment & Cricket Ground Buildings Changing Rooms Improvements Other Total £ £ £ £ £ |
| At 1st December 2021 | 28,044 115,249 3,276 28,645 175,214 |
| Additions | - 162,603 - - 162,603 |
| Disposals | - - - - - |
| At 30th November 2022 | 28,044 277,852 3,276 28,645 337,817 |
| Depreciation | |
| As 1st December 2021 | - (109,045) - (28,590) (137,635) |
| Charge for 2022 | - (1,318) - (55) (1,373) |
| Elimination on Disposal | - - - - - |
| At 30th November 2022 | - (110,363) - (28,645) (139,008) |
| Net Book Value 2022 | 28,044 167,489 3,276 - 198,809 |
| Net Book Value 2021 | 28,044 6,204 3,276 55 37,579 |
The land at Bignall End belonging to the charity is vested in the Official Custodian for Charities under a deed dated 27th October 1981.
All tangible fixed assets are held by the charity for its own use on direct charitable activities.
No depreciation has been provided on the buildings or on improvements to the cricket grounds. It is the club’s policy to maintain these assets in a good state of repair resulting in a high residual value which eliminated the need for depreciation to be charged.
7. Debtors
| Amount due from Bignall End Cricket Club Other Debtors and Prepayments |
2022 2021 £ £ - 3,655 3,803 1,248 3,803 4,902 |
|---|---|
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Bignall End Miners’ Welfare Institute & Recreation Ground
8. Creditors: amounts falling due within one year
| Amount due to Bignall End Cricket Club Accruals and deferred income England and Wales Cricket Trust Loan |
2022 £ (13,337) (8,063) (550) (21,951) |
2021 £ - (6,378) (550) |
|---|---|---|
| (6,928) |
| 9. Creditors: amounts falling due after one year 10. Funds Total brought forward Income Expenditure Grant Received (Changing rooms) |
2022 2021 Unrestricted Unrestricted Funds Funds £ £ 102,092 90,706 62,659 52,919 (47,645) (41,533) 117,106 102,092 2022 2021 £ £ (132,604) - (132,604) - |
2021 £ - |
|---|---|---|
| - |
11. Trustee’s Remuneration and Expenses
No remuneration was paid or is payable for the year to any trustee or person(s) known to be connected with them directly or indirectly out of the funds of the charity.
No reimbursement of expenses has been made or is due to be made to any of the trustees during the year.
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