BIGNALL END MINERS’ WELFARE INSTITUTE AND RECREATION GROUND
TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 NOVEMBER 2020
Charity number: 522607
Bignall End Miners’ Welfare Institute & Recreation Ground
CONTENTS
| Page | |
|---|---|
| Trustees, registered office and advisors | 2 |
| Trustees’ annual report | 3 |
| Independent examiners report | 7 |
| Statement of financial activities | 8 |
| Statement of financial position | 9 |
| Notes to the financial statements | 10 |
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Bignall End Miners’ Welfare Institute & Recreation Ground
Trustees Report for the Year Ended 30[th] November 2020
The trustees present their annual report and financial statements for the year ended 30[th] November 2020. The financial statements comply with the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with FRS102(1A)
TRUSTEES: JG Myatt P Peake T Myatt Mrs M Peake INDEPENDENT EXAMINER: Loren Pegg AP Management Services 1 Prospect Place Norwood Green Halifax HX3 8QF SOLICITORS: Knight & Sons The Brampton Newcastle Staffordshire ST5 0ET BANKERS: National Westminster Bank PLC 2 Crewe Road Alsager Stoke on Trent ST7 2ER SECRETARY: Mrs M Peake
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Bignall End Miners’ Welfare Institute & Recreation Ground
Charity Information
Name: Bignall End Miners’ Welfare Institute and Recreation Ground
Charity Number: 522607
Principal Office: Boon Hill Bignall End Stoke on Trent ST7 8LA
Trustees and Advisers
The names of the trustees and details of the charity’s advisers are given on page 2
1. Statement of Trustees Responsibilities
The following statement, which should be read in conjunction with the statement of the Independent Examiners responsibilities included in the Independent Examiners Report, is made with a view to distinguishing the respective responsibilities of the trustees and the Independent Examiner in relation to the accounts.
The Charities Act 2011 requires the trustees to keep proper books of accounts with respect to the affairs of the charity and to prepare statements of accounts for each financial year. The trustees also have the responsibility for safeguarding the charity’s assets and consequently for taking reasonable steps for the prevention and detection of error, fraud and other irregularities.
In preparing the accounts the trustees are expected to: -
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Select suitable accounting policies and apply them consistently, making judgments and estimates that are reasonable and prudent;
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Follow the recommendation of the Charity Commission and of the accounting profession with regards to the form and contents of the accounts and to disclose and explain any departure from them;
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Prepare the accounts on a going concern basis unless it is not appropriate to presume that the charity will continue its activities.
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Bignall End Miners’ Welfare Institute & Recreation Ground
2. Governance
Bignall End Cricket Cub and Miners’ Welfare Institute is an unincorporated body constitutes by a Trust Deed. The governing document of the scheme is dated 15[th] November 2004.
Management of the Charity is vested in the Management Committee who hold regular meetings.
New trustees are appointed by the Management Committee
3. Objectives and Activities
The principal object of the Bignall End Cricket Club and Miners’ Welfare Institute continues to be the provision of facilities for such forms of physical exercise, recreation and other leisure time occupation, as are conductive to the improvements of the conditions of living of the inhabitants of the district of Bignall End and the neighbourhood thereof and in particular (but not exclusively) such of the said inhabitants as are member of the mining community.
In setting out our objectives and planning our activities, the Trustees have given careful consideration to the Charity Commission general guidance on public benefit.
4. Achievements and performance
FINANCE
For the year ending 30[th] November 2020 gross Charitable income was recorded as £38k (2019: £61k) from donations and other trading activities. Included in donations were Gift Aid from Social Club £6k (2019: £31k).
The first quarter of the financial year Dec 2019 – Feb 2020 was a very successful with Bar takings up on the previous year after a good Christmas period and another profitable weekend of the Biker’s Rally. The Stoke Bus donation continued to be very profitable.
Obviously, turnover was massively restricted because we were not able to open for functions which is a very important part of our income and the Beer Festival was a big loss but were grateful to the support, we received from our members who carried on using the Club when we were able to open.
Unfortunately, the Club shut down after close of business on the 22[nd] March and didn’t reopen until the 4th July although there were major restrictions the Club remained open until the 4th Nov but has been closed since.
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Bignall End Miners’ Welfare Institute & Recreation Ground
Staff were protected by putting them on the furlough scheme so that when the Club is open again the staff will be in place.
The officers have taken out a Bounce Back loan of £47k to provide ongoing capital to secure the future of the club.
The club’s officers have worked tremendously hard to mitigate the Covid restrictions and the effects on the Club and will continue to do so. There has been a concentrated effort on reducing the outgoings and made sure applications were made for any help that was available from Government in terms of support grants.
All in all, the income has taken a significant hit but there are funds available to ensure profitable trading will ensue as soon as the doors are open again. The Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in the financial statements.
CRICKET SEASON
The Leagues managed to get half a season of cricket organised and teams were entered on a voluntary basis in a shortened format and with no promotion or relegation. Some sense of normality was restored, and the highlight was our Sunday Team winning the Stone & District League Hassell Trophy beating Leek at our ground. It was a glorious day, and we had a great attendance (all socially distanced). The Under 18’s Team that played as a joint team with Woore and they won the Kidsgrove & District League.
The Club did not pay any players during the truncated season.
MEMBERSHIPS
As already mentioned, the support our members gave when we were able to open which was much appreciated.
In recognition of their support given all memberships for 2021 will be extended to the end of January 2022 on an automatic basis and without a subscription.
PROJECTS
Covid did not prevent trying to move the Club forward. The Tea Room floor was replaced, recovered and decorated and half the felt roofing on the Tea Room was also replaced.
The cricket nets run ups have had a concrete base installed and will be finished off before the season starts.
The Clubhouse roof was repaired, and the balcony felted to stop its deterioration. Molson Coors were persuaded to pay for a new sign for the Clubhouse which will be installed soon together with a contribution to our new 65inch TV for the function room.
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Bignall End Miners’ Welfare Institute & Recreation Ground
The Mast has become less of an issue at the moment as Vodafone lost a court case against them reducing the annual rental, which means the full rental for the year was received.
Finally, on a positive and exciting note an application to Sport England for funding for new Changing Rooms has been given approval and the process of getting firm quotes for the project is under way which hopefully will be accepted, and contacts signed soon.
It is hoped that the new changing rooms will provide not only up to date facilities for the Cricket Teams but opportunities to further use of the facilities to grow the Club in 2021.
5. Financial Review
Reserve Policy
Bignall End Cricket Club and Institute will hold reserves to act as a cushion against any shortfall in revenue and in order to continue to fulfil its charitable purposes.
The Trustees review the reserves policy annually and aim to maintain reserves at the level of one year’s support costs have due regard to uncertainties relating to future levels of funding.
FOR AND BEHALF OF THE TRUSTEES
JD Myatt Date: 30[th] March 2021
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Bignall End Miners’ Welfare Institute & Recreation Ground
Independent Examiners Report to the Trustees of Bignall End Miners’ Welfare Institute and Recreation Ground
I report on the accounts of the Charity for the year ended 30th November 2020
Respective Responsibilities of Trustees and Examiner
The Charity Trustees are responsible for the preparation of the accounts. The Charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011Act) and that an independent examination is needed.
It is my responsibility to:
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Examine the accounts under section 145 of the 2011 Act
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Follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act and
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State whether particular matters have come to my attention
Basis of the Independent Examiner’s Statement
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes consideration of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanation form the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is
given as to whether the accounts represent a true and fair view and the report is limited to those matters set out in the statement below.
Independent Examiner’s Statement
In connection with my examination, no matter has come to my attention:
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(a) Which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with section 130 of the 2011 Act and
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to prepare accounts which accord with the accounting record comply with the accounting requirements of the 2011 Act have not been met: or
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(b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Loren Pegg (Chartered Accountant) AP Management Services Date: 30[th] March 2021
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Bignall End Miners’ Welfare Institute & Recreation Ground
STATEMENT OF FINANCIAL ACTIVITIES for the year ended 30 November 2020
| Notes Income Income from donations 2 Other Trading Activities Interest Income Gross income Expenditure Charitable activities 3 Governance Costs 5 Total Expenditure Net income/(expenditure) Net movement in funds Reconciliation of funds Total funds brought forward 9 Net movement in funds Transfer between Funds Total funds carried forward 9 |
Unrestricted funds Restricted funds Total funds 2020 2020 2020 £ £ £ 8,281 - 8,281 29,738 - 29,738 - - - 38,019 - 38,019 (36,520) - (36,520) (1,158) - (1,158) (37,678) - (37,678) 341 - 341 341 - 341 90,365 - 90,365 341 - 341 - - - 90,706 - 90,706 |
Unrestricted funds Restricted funds Total funds 2019 2019 2019 £ £ £ 35,217 - 35,217 25,336 - 25,336 26 - 26 |
|---|---|---|
| 60,579 - 60,579 |
||
| (57,430) - (57,430) (1,064) - (1,064) |
||
| (58,494) - (58,494) |
||
| 2,085 - 2,085 |
||
| 2,085 - 2,085 |
||
| 79,588 8,692 88,280 2,085 - 2,085 8,692 (8,692) - |
||
| 90,365 - 90,365 |
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Bignall End Miners’ Welfare Institute & Recreation Ground
STATEMENT OF FINANCIAL POSITION as at 30 November 2020
| Notes Tangible Fixed Assets Current assets Other Debtors and Prepayments 7 Cash at bank and in hand Current liabilities Creditors 8 Net current assets Creditors: Falling due after more than one year Net assets The funds of the charity: Unrestricted income funds 9 Restricted income funds Total charity funds |
Total funds 2020 £ 35,619 26,028 36,642 62,670 (7,583) 55,087 - 90,706 90,706 - 90,706 |
Total funds 2019 £ 41,009 30,213 29,200 |
|---|---|---|
| 59,413 (10,057) 49,356 - |
||
| 90,365 | ||
| 90,365 - |
||
| 90,365 |
These financial statements have been prepared in accordance with the special provisions applicable to companies subject to the small companies’ regime.
The financial statements were approved by the Trustees on 30[th] March 2021 and signed on its behalf by:
JD Myatt
Trustee
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Bignall End Miners’ Welfare Institute & Recreation Ground
NOTES TO THE FINANCIAL STATEMENTS
for the year ended 30 November 2020
1. Accounting Policies
Basis of Preparation
The financial statements have been prepared under historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS102 – Section 1A) and with the Charities Act 2011.
General Income
Income from the occupational licence granted to Bignall End Social Club Limited is included in the Statement of Financial Activities as it falls due. All other general income is recognised on receipt.
Incoming Resources
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature are recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability. Such income in only deferred when: The donor specified that the grant or donation, must only be used in future accounting periods or, the donor has imposed conditions, which must be met before the charity has unconditional entitlement.
Income from trading activities is recognised as earned (as related goods and services are provided).
Investment income is recognised on a receivable basis.
Resources expended
Resources expended have been included in the financial statements when an obligation to transfer value to a third party has been entered into.
Allocation of expenditure
Expenditure is allocated on the following basis:
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a) Expenditure wholly incurred on activities falling with each category is charged direct.
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b) Governance costs are allocated to the charity’s sole charitable activity income as the amount in respect of other income is considered to be negligible.
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Bignall End Miners’ Welfare Institute & Recreation Ground
Tangible Fixed Assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Land & Buildings Nil Cricket Ground improvement Nil Equipment and other assets 15% on cost Scorebox 4% on cost
Fund accounting
General funds are unrestricted which are available to use at the discretion of the trustees in furtherance of the general objectives of the company and which have not been designated for other purposes.
Restricted funds are funds which are used in accordance with specific restrictions imposed by donors. Those funds have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund
Going concern
The Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, the going concern basis continues to be used in the financial statements.
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Bignall End Miners’ Welfare Institute & Recreation
2. Income from Donations
| Donations & Other Income Gift Aid from Bignall End Social Club 3. Charitable Activities – Expenditure Staff Costs Clubhouse Running Cost Cricket Team Expenses Donations Depreciation |
2020 £ 2,654 5,627 8,281 2020 £ - 22,145 8,985 - 5,390 36,520 |
2019 £ 4,103 31,114 35,217 2019 £ 20,178 28,021 2,862 930 5,439 |
||
|---|---|---|---|---|
| 57,430 |
4. Staff Costs
| Cricket Professionals (including expenses) Umpires Ground Staff |
2020 £ - - - - |
2019 £ 13,798 2,763 3,617 |
|---|---|---|
| 20,178 |
The average number of people employed was nil (2019: 3)
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Bignall End Miners’ Welfare Institute & Recreation Ground
5. Governance Costs
| 2020 | 2019 | |
|---|---|---|
| £ | £ | |
| Accountancy Fees | 875 | 800 |
| Legal and professional charges | 283 | 264 |
| 1,158 | 1,064 |
Governance costs are allocated to the charity’s sole charitable activity income as the amount in respect of other income is considered to be negligible
6. Fixed Assets
| Cost | Land & Cricket Ground Buildings Equipment Improvements Other Total £ £ £ £ £ |
|---|---|
| At 1st December 2019 | 21,798 115,249 3,276 28,645 168,968 |
| Additions | - - - - - |
| Disposals | - - - - - |
| At 30th November 2020 | 21,798 115,249 3,276 28,645 168,968 |
| Depreciation | |
| As 1st December 2019 | - (99,531) - (28,428) (127,959) |
| Charge for 2020 | - (5,309) - (81) (5,390) |
| Elimination on Disposal | - - - - - |
| Ar 30th November 2020 | - (104,840) - (28,509) (133,349) |
| Net Book Value 2020 | 21,798 10,409 3,276 136 36,717 |
| Net Book Value 2019 | 21,798 15,718 3,276 217 41,009 |
The land at Bignall End belonging to the charity is vested in the Official Custodian for Charities under a deed dated 27th October 1981.
All tangible fixed assets are held by the charity for its own use on direct charitable activities.
No depreciation has been provided on the buildings or on improvements to the cricket grounds. It is the club’s policy to maintain these assets in a good state of repair resulting in a high residual value which eliminated the need for depreciation to be charged.
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Bignall End Miners’ Welfare Institute & Recreation Ground
7. Debtors
| Amount due from Bignall End Cricket Club Other Debtors and Prepayments |
2020 2019 £ £ 25,702 29,235 326 978 26,028 30,213 |
|---|---|
8. Creditors: amounts falling due within one year
| Accruals and deferred income Social Security and Other Taxes England and Wales Cricket Trust Loan |
2020 2019 £ £ (6,028) (7,858) (455) (549) (1,100) (1,650) (7,583) (10,057) |
|---|---|
9. Funds
| Total brought forward Income Expenditure Transfer of Funds Total brought forward Income Expenditure Transfer of Funds |
Unrestricted Funds £ 90,365 38,019 (37,678) - 90,706 Unrestricted Funds £ 79,588 60,579 (58,494) 8,692 90,365 |
Restricted Funds £ - - - - - Restricted Funds £ 8,692 - - (8,692) - 2020 2019 |
Total Funds £ 90,365 38,019 (37,678) - |
|---|---|---|---|
| 90,706 | |||
| Total Funds £ 88,280 60,579 (58,494) - |
|||
| 90,365 |
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Bignall End Miners’ Welfare Institute & Recreation Ground
10. Trustee’s Remuneration and Expenses
No remuneration was paid or is payable for the year to any trustee or person(s) known to be connected with them directly or indirectly out of the funds of the charity.
No reimbursement of expenses has been made or is due to be made to any of the trustees during the year.
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