BEAUDESERT SMCI OUTDOOR ADVEimiRES Trustees, Re ort and Financial Statements for the ear ended 31st March 2025 The King George V Memorial Scouts & Guides Recreation Lands (The Beaudesert Trust) 2024125 *.r' -¢4 Charity Number 522603 The King George V Memorial Scouts & Guides Recreational Lands (The Beaudesert Ti"ust) Financial Accounts for the year ended 31" March 2025 Annual Report & Accounts 2024-2025 Tlie Trustees present their 86, Annual Report for the year ended 31 ' March 2025. The financial statements have been prepared in accordance with the Statement of Recoillmended Practice: Accounting aiid Reportiiig by Charities preparing their accoui)ts in acLordan¢e willi the SORP 2019 Fiiiancial Reportiiig Staiidard applicable in the UK and Republic of Ireland (FRS 102} aiid the Financial Reporting Standard applicable in tlie United Kiiigdom and Republic of Ireland (FRS 102) and the Charities ALt 2011 . The King George V Memorial Scouts & Guides Recreational Lands (The BeaiidL'sert Trust) Financial Accounts for the year end(Yl 31° March 2025 Index: Trustees, Report J. Reference infomiation for the charity 2. Stateineiit of TrLlStees' responsibilities 3. Structure, governance and manageinent 4. Objectives & activities 5. Achievements and pertomiance 6. Finaiicial review Independent Examiner's Report 10 Stalement of Financial Activilies Balance Sheel 12 Statement of cash flows 13 Notes to the Financial Statements 14- 19 The King George V Memorial Scouts & Guides Recreational Lands (The Beaudesert Trust) Rew)rt of the for the year en(1￿1 31. Ma￿h 2025 TRUSTEES) REPORT The Trustees preseiit their annual report and the financial statements for the year ended 31, March 2025. l. Reference and administration details: The King George V Meiiiorial Scouts & Guid¢s Recreational Laiids, has a working titl¢ of Tli¢ Beaudesert Trust. and is illarketed as Beaudesert Oiitdoor ALtivity Ceiitre. Registered Charity Number.. 522603 Address: Beaudesert Park, Caniiock Wood, Rugeley, Staffordsliire WSI 5 4JJ Tel: 01543 682278, Email: admiii ci beaudesen.or Website.. www.beaLidesert.or Trustees and Officers of the charity: Ex-officio Trustees: Tlie Lord Lieuteiiaiil of tlie County of Staffordsliire.. Mr. l Diidsuii LL. CBE, KSIJ Resigiied 15107120? 5 Prot.. E Bariies LL, CBE Appointed 1510712025 The Chairmai) of ihe Coiinty Council of Staffordsliire: Cllr. Mr P Hewitt ResignL'd 2210512025 Cllr. Mr P Williaiiis AppoiiilLd 2210512025 Mr. M KIILifciin Mrs. A Holmes Resibyned O 111012024 Mrs. T Cliainberlaii) Appoiiited O 111012024 Mr. R Williains The Chaimiaii of the Staffordsliire Branch ot CPRE.. The Guide Couiity Comiiiissioner for Staffordsliire.. The Scout County Commissioner for Staffordshire: Tlie Guide Coiinty Commissioiier for Wesi Mercia.. Tlie Scout Couiity Commissioner for Wesl Mercia: Mrs. K Belclier Ms L RiLliardson ' and Mr J Steel * F.lected Tru$tees'. Mr. J D Cotton DL * Mrs. E Gumb* Mr. C Ablitt, Mr. N J¢nnings' Mr. D Phillips, Mr. T Hague Mr. L Bird* Mr. N Lovett* Cliairman Treasiirer Resibync.d 0910312025 Resign¢d 01109120?5 Appointed 2311112024 Appointed 2911112024 Appointed 1111212024 Operations Manager: Mr. N Ruse Mr M Kirby, Rcsigiied 1810112025 Appoiiited 0610112025 Executive Committee: all members of the Executive Committee are ideiitified with an The King George V Memorial Scouts & Guides ReL'reational Lands (The Beaudesert Ti'ust) Re￿rt of the Trust&¥ for the y￿r end￿1 31. March 2025 (cont'd) Professional Advisors: Bankers: Solicitors,. HSBC Plc, 53 Anchor Road, Aldridge, Wesl Midlands, WS9 9AD Ansons, St Mary'q Chc1mbers, 5-7 Breadmark"et Street, Liclifield, Stat"fordsliire, WS13 6LQ Independent Examiners: Bradshaws Ltd. Ch¢1rter Court, 2 Well Flouse Bariis, Cliester Road. Bretton, Cliester CH4 ODH Chartered Surveyors.. Boot & Son, 19 Wolv¢rliampton Road, Caniiock, Staffordsliire, WS I I IAH Unity Insurance Services, Lancing business Park, Lancing, Sussex, BN15 8UG Insurance Brokers.. 2, Statement of Trustees, responsibilities The Trustees are responsible for preparing the Trustees, Annual Report aiid the Finaiicial Stateni¢nts in accordance with applicable law aiid United Kingdom Accouiiting Standards (United Kingidoin Generally Accepted Accountii)g Practice). Tlie law applicable to charities iii Englaiid & Wales rLqLiires tliL TriisteLS to prepare fiii(IIILial %tateiiient5 for eacli finaiicial year wliicli gTive a trlie and f£iir vieiv ol-the state of dffc2irs of tlie Lharily aiid of tlie iiiconi ingi resources aiid appl ication of resources of tlie charity for tliat period. In prcpariiig tIILse finaiicial stalenieiits, tlie trustees are reqiiired to.. select suitable accouiiting pol icies and then apply theiii coiisisteiitly. observe tlie Inetljods aiid principles iii tlie Cliarities SORP 2019 (FRS 102); make judgeinents aiid estimates thal are reasonable and prudent; state wh¢thcr applicable accounting standards have beeii followed, subject to any material departures disclosed and explained in tlie fiiianLial stateiiieiits: prepare the financial statements on the going concern basis unlcs5 it is inappropriate to presume that the charity will continue in operation. Tlie Trustees are responsible for k¢cpiiig prop¢r accouiitiiig records tliat disclose with reasonable acciiracy at any time tlie finaiicial position of thc Cliarity aiid cnablc thcni to eiisLire tliat tlie fiiidncial stat¢in¢iits comply with tlie Cliarities Act 201 I, tlie Cliarity (Accoiiiits aiid Report5} Reb7iilatioiis 21108 aiid tl)e provisioiis of tlie trust deed. Tliey are also respoiisible for safeguard iiig Ilie assels of the charity and hence for taking reasonable steps for tlie prevention and detection of fraud and other irregularities. 3. Structure? governance, and management Scheme of regulation: The Trust operates under a Scheine of Regulation dating from 6 January 1939, amended 4, March 1977 as affected by further ScheiTLe5 dated l O, February 2004 and 19111 November 2009. Governance: The Trust adopts guidance from thc Cliarity Commission as it is issued, including the Charity Governaiice Code issued in Septeniber 2017, and the Cliarities Act 202? Govcrnance, policies, and strategy are reviewed annually at our Trustee away day. The King George V Memorial Scouts & Guides Recreational Lands (The Beaudeserl 'frust) Rew)rt of the TnLStees for the year ended 3151 March 2025 (cont'd) Organisational structure: Governing Body: The appointed and ¢le¢ted Truslees of tlie Charity are responsible for the overall control of the Trust. Executive Commitlee: The tncinbcrs of thc Executive Coiiiiiiilt¢e are responsible for ihe )overnance and managemeiit of the Trust throughout the year, incliiding approval of the budget and busiiiess plaii. for setting strat¢b>ii dir¢ition' aiid for fiiialisatioii of tli¢ accounts and Trustees, report for approval by the Aiinual Meeting of the Board of Trustees. Management and Finance sub-commitlee: The Managemeiit and Finaiice Commitlee are responsible for approving the budbyet and any expenditure oiitside the budget; reviewing the performance of the TrLlSt quarterly; approval of d¢cisions witl) a significant impact on budget delivery; and reviewing all significant personiiel issues and iiiaiiagerial recruitment. Operational management: Tlie operatioiial manageinent of the Trust is tlie responsibility of the Centre Manager and his Management team. Recruitment, appoinlment and training of Trustees: The Charity's elected Trustees are appointed al the Anniial Meeting of tlie Trust on tlie basis of nominations received froin the ExeLutive Coiilmittee. The policy on recruiting Triistee% was reviewed in Septeiiiber 2017 and tlie Execiitive determiiied tliat it sliould liave a ni ii)Iiiiuiii of l O Inembers with the appropriate range of skills lo maiiage tlie Trust. and that Executive Ineinbers hav¢ a terni of service of 4 years, r¢newabl¢ oncc; witl) a tcrm of scrvicc for Chairman and Treasurer of 5 years, reiiewable once. Our noiiiiiiatioii pro¢edur¢ 15 to advertise opeiily for Trustees and thL*ii the applicaiits are iiiterviewed by the ExecutivL to sce who has the skills aiid knowledge required. Successful applicai)ts are co-opted 011 to tlie Executive Cominiltee. and proposed for elLctioii at tlie AGM. New Trustees are iiiducted iiito tlie role of the Trustee and the Trust's objectives, procedures, aiid business plan by the Chairman. Related parties; Beaudesert is a stand-alone cliarity witli no related parties. wh ich sliar¢ its objectives. However, it works closely wilh its visitors including local Scouts and Guides, whose 4 County Coininission¢rs and L¢ad Voluiiteers are Ex-Offi¢io I rust¢¢s, Risk Management: The major risks faced by the Trust have becn identified and assesscd by the Execiitive Cominittee, and systems and procedures ¢stablished to maiiage the risks. The key controls used by ilie Charity iiiclude.. skills audit of the Execiitive linked to Trustee recruitmeiit; tenns of r¢f¢rence, formal agendas, aiid minutes for all Committees. c. forinal written policies; coiiflict of interest review at the start of all Governance me¢tings; comprehensive strategic planiiing, asset Inanagciiient, budgeting & accountiiig. established organisational structure and lines of reporting. clear authorisation and approval levcls. h. financial Inanag¢m¢nt and review through the Management & Fiiiance Committee; vetting procedures for Trustees, staff or volunteers inLluding DBS where relevant. the completion of a comprehensive risk r¢gister, reviewed aniiually at our away day. The King George V Memorial Scouts & Guides Recreational Lands (The BeAudesert Trust) Report of the T￿￿te￿ for tlie year ended 31° Ma￿h 2025 (cont'd) 4. Objeclives & Activities Trust's objects as listed in our scheme of regulation: The objects of the Triist are the provision in commemoration of the reign of King George V, and for tlic b¢ncfit of tli¢ public.. l. to help Scouts, Guides, and other young people, especially but not exclusively through leisure time activities, so as to develop tlieir capabil ities that tliey may grow to full maturity as individuals and meiiibers of society. 2. to promote the coiiservation, protection, aiid iinproveinent of the physical and natural enviroi)ment of Beaudesert Parklands; and to preserve tlie ruiiis of Beaudesert Hall, including a Walled Garden and other laiid, of historic and arcliitectural importance. Our Aims: I , To be filled witli young people enjoying the outdoors aiid so devcloping7 as iiidividLials aiid members of society. 2. To help visiting groups iiiake best use of tl)eir tim¢ witl) us. 3. To have appropriate. lip to date. and safe buildings and faci lities in good repair; 4. To have a range of iiioderi) activilies attractive to ilie raii&y¢ of youiig people accLssiii¥ our site, so they can all participate in fun and adventure; 5. To develop parklands that are suitable for young people to explore, and preserve historical features; 6. To preserve the Old Hall making it structural ly sound so that it will continue to stand and tlie publ ic can visit aiid view it. 7. To be fiiiaiicially secure so tliat all Inaiiiteiiance aiid development can be completed when required. Our Objectives and Strategy: l. Safe and secure: to provide the highest standards of safety in all aspects of the Charity's operations, including safeguarding, tlirougli appropriate procediires. 2. Governance: to havc stroi)g cl)arity governaiice by meeting all recommeiidatioiis of ihe Charity Commission and to be perceived as a well-run charity. 3. Visitor income: to grow income from visitors through widening the rang¢ of visitors and use in quieter liines, wlii 1st buildiiiby a rcputatioii for fuii & iidv¢iitur¢, fri¢iidly service, aiid cleaii facilities; ensuring the price we charge our visitors geii¢rates sufticieiit iii¢om¢ to Ir¢¢t tlie ful I costs of operatiiig the site. 4. Activities: to deliver h igh qual ity, recreational aiid adveiiturous activities that are flin and valued by our visitors tlirougli iiivcstinent in activ ities and well traiiied instructors. 5. Estate maintenance: to maintain and coiiserv¢ our buildings and the parkland of Beaudesert as a safe resource, by completing tlie one-off mainteiiance and then maintaining the site through budgeted expenditure. 6. Good employer: to create a working environment tliat attracts, retains and enthuses high alibre employees and volunt¢¢rs, and to develop the talents of our einploy¢¢s in line with the needs of the Orgaiiisatioii. 7. Development plan: to provide an infrastructure to deliver good qual ity residential fiicilities and activities in l ine witli custoiner expectations, aiid dischargF¢s our duty to coiiserve tlie Old Hall. 8. Fund-rAiging: to raise funds to support our maintenance and development plan. 9. Communication: to communicate and listen to our staff, volunteers & stakeholders on the challenges and successes of Beaudesert, and so build support for the strat¢gy of the Trust. The King George V Memoriiil Scouts & Guides RecreatlODal Lands (The Benudescrt Trust) Report of the T￿￿te£S for the y￿r l'nd￿ 31 Marnh 2025 (cont'd) Longer term objective: Tliis is eiicapsulai¢d in our Developmeni plaii to complete all outstanding maintenance and r¢furbishinents, invest iii iiew buildings and activities to reinain competitive, and discliarge our duty to maiiitaiii tlie Old Hall. aiid also to ensure that oiigoiiig income can sustaiii the maintenance and competitiveness of the site. The estimated cost of this plan is £2m, made up of Maintenance catch up (£250k). Buildings (£I,OOOk)' Activities (£300k)' Parklands (£200k); & Old Hall (£250k). The fuiids for this will come from the annual financial surplus pl us dedicated fuiid-raising. However. our reserves iver¢ depl¢t¢d duriiig the Coroiiaviru5 paiidein ic, aiid to b¢ prepared for any future crises, we neLd to rebuild reserves to 6 iiioiiths. As investmLiit in faci l ities now is iinportant for oiir visitors, we will coiitinue both to rebuild reserves and invest at the saime time. Our prin¢ip#l aclivilies of ihe year: l. We OF£n all year for visiting groups of youiig Fwple, wid we SLKcessful in attrnctiiig visitots fiDin a wide range of orgat)isatioiis. 2. We offer a wide rnige ofactivities for all ages, wliich are adveiiturous, exciting and give oiiryoung visitors an oU￿￿r eXE￿ne11￿ link￿ to oiir wonderfiil naturnl sile on the edge of Cann(xk Chase. We ￿¢nI11 staff to mLYt our exwted numlrrof visitors and ivitliiii our iiiwm¢ levels. We wish to thank all our staff for their dedication and hard WO￿ over the last year. 4. We Ulide￿the Inaiiitenance on our buildings ￿)d facilitics a8 a budgeted cos( and invLst in new or improved facilities as sutplus incoine and grants allow. 5. We offer guidLYl liistory walk510 ￿]¢ gaierdl public io view our grouiids a]id tli¢ remaiiis ofthe Old Hall Public benefit: The Trustees have discharged their duties with due regard to the Charity Commission guidailie oli public beiiefit as detailed liere: We provide activities that are kneficial throiigh p]Dviding opw)rtLinities for Scouty Giiides and other young pKople, eS￿ciallY but not exclusively t1iroli￿ leisure time activities, lo develop tlieir capabilities that they Inay grow to full maiurity &s individuals l￿d meinkrs of ￿lety. This Ixiiefit is O￿n to all youth wups and a dI￿Ount is given to elig)ible cliaritabl¢ organisations. By pursuing t]ies¢ aiiiis, tlie activitie5 iiianag7ed by tlie Truslees liave diie to the Charity Coiminission's public k'ii¢fit guidajice, ￿)d buppl¢maitary public benefit guidanc¢ on advwicin education and on fee-Lhargiiig. Volunteers: Tlie Trust is committed to promoting volunteering opportiinities to provide a contribiitioii in tlie form of general service and maintendiice, assistance at specific events, and voluiiteLriiig iii tlie shop. Friends of Beaudesert: The Frieiids of Beaudesert is ali orgFanisation that is open to the public. it encompasses the local coinmunity, volunteers aiid supporters. The King George V Memorial Scouts & Cyuides Recreational Lands (The Beaude5ert Trust) Report of the Trustsw for the year end￿ 31st Ma￿h 2025 (cont'd) 4. Achievements and performance Summary We have continued to successfully deliver an outdoor adv¢iitur¢ to our visitors througli higli- quality services. We continiie to be open for aiid to receive visits from a wide r¢iiigye of youth organisations from both the West Midlands and further afield. The feedback we receive from visitors shows the benefit of our work, particularly to those from disadvantaged or iniier city backgrounds where adventure and activilies in a natural environment is such a benefit for th¢m. Howev¢r lh¢ 202412025 fiiiancial y¢ar has been one of sigiiificant clialleiige aiid transitioii for our charity, as we faced a IlLiinber of unforeseen aiid difficult circuinstaiices tliat impacted boili our operations aiid our teal Key challenges Fall in income; the key cliallenge was a fall in ii)coine of 30/0 amouiitiiig to £225,000. £112,000 was a one off bookingy iii 2023, £75.000 was froni tlie loss of a Inajor contract. and ilie remaind¢r of £38.000 froin fewer bookings. Part of tlie cause will have beei) tlie cost of liviiig incr¢as¢s impacting us aiid our visitors. and partly duL to our stat'fing difficultiLs, Tliese clialleng)es are affecliiig tlie wliole oiiidoor aLtivity sector with Girlguidiiig closiiib 4 centres this year, ScoLltiiigT closiiig 2. aiid KiiigsTh'ood ivho operated 7 centres going iiilo administration. PricLs paid by yoiith groups need to cover the costs of runiiing a ceiitre togetlier with the investment need to keep tliem in gTood order. Staifing Diificullies: The year was Inarked by coiisiderable straiii on our staffiiig capacity. W¢ mourned the suddeii and tragic loss of our Cateriiig Manager, whose contribution to our cliarity was deeply valued and whose absence was profoundly felt across the organisation. Iii additioii, we faced: H igh levels of staff sickiiess Chal lenges in recruitinent Th¢ difficuli decision to make several roles reduiidaiit Iiistances of compa5sioiiale leave, which we supported fil I ly in line witli our values These staffing pressures affected our abil ity to maintain contiiiuity in some areas of service. and we are grateful to our remaiii ing teain Ineinbers. voluiiteers wlio workid tirelessly to upliold oiir standards diiring this time. We slarted the calendar year with a new staffing striicture Nvhich iiicludes an Operations manager, ALtivity staff aiid Sales iiiaiiager Iliat have broiiglit plenty of enthusiasm and ideas to the benefit of the Ceiitre. Financial Position.. Despite the operational challenges, we were fortunate to receive a legacy from the late Mrs Cotton, whose generous bequest and a temporary bank overdraft funded the Centre at tli¢ ¢nd of the winter. We exteiid our h¢artfelt tlianks to Mrs Cotton and her family for tliis extraordinary act of generosity. Looking Ahead: As Nve move iiito tlie 20?512026 financial year, our focus will be on exploring new opportuiiities. fuiiding streaiiis aiid partiiersli ips. We remain committed to transpareiicy, accountability. and the values ihat Linderpiii oiir charitable mission. The trustee5 wis11 to thank al I staff, volunteers, donor.s, and partners for their continued support and resi li¢nc¢ during this difficult year. The King George V Memorial Scouts & Guides Recreational Lands (The Ileaudesert Trust) Re￿)rt ofthe Trustees for the yegr ended 31. March 2025 (cont'd) Objectives: Safety: We maintain a strong management of safety within the Trust, meeting all oiir statLItory safety obligatioiis. We contract an external health and safety auditor to audit our practic¢s and update our policies, to meet besi practice. We also contract an external adventurous activity advisor who audits our practices, trains our slaff aiid provides advice when needed to eiisur¢ we carry out adventurous activities safely, Investment.. Due to restrictions on available funds, we liave oiily managed to invest in th¢ site where it was absolutely necessary or where we received grants. Visitors: Nuinbers dropped substaiilially in 2024, and liard work in 2025, is showing some sigiis of an upswing in bookings for 2026. Rel#tionship with employees: We work H'ith a maiiageiment team of the Operatioiis aiid Deputy Operations Manager, Activity Manager, Calering Managcr, and teain meinbers wlio deliver tlie programiiie and activities for our visitors. This iiicludes botli freelaiice staff for peak tiines aiid appreiitices. We aiin to foster a positive relatioiiship witli all oiir staff. Activity Centre Registration: AALA, LOTC, BAPA We are liceiised by Adveiiture Activities Liceiising Sclieme. which inspects tlie safety maiiagement system for prov iders of adveiitiire activities to young people uiider the age ot. 18. We maiiitained recogiiition for Learning outside tl)e Classrooin and with British Activity Prov iders Association. Fundraising: The Trust has been active in fuiidraisiiibv 111 th¢ followiiigy Inaniier: l. We apply to as many grant making bodies as possible linked to oiir Development plan. 2. A professional fundraiser has not beeii used. 3. Fundraising is monitored by the Management & Finance committee and reported to the Executive. 4. No complaints liave beei) received regarding fundraising. The oiily approacli to the publii for fui)draising lias bi'eii donations froin the meiiibers of Frieiids ot. Beaudesert. No uiidue pressure has been applied to tliose members. The King George V Memorial Scoiits & Guide5 Recreational Lands (The Beaudesert Trust) Rep)rt of the TnLStees for the year ended 315t March 2025 (cont'd) 6. Financial review Income from activities: Incoine for the year was £572,261 which was 30% doivn on the previous year for reasoiis outlin¢d in tlic key cliallenges we exp¢ri¢nccd during the year. Costs: We continue to review and control operating costs which amounted to £725,867 (2024.. £830,401) which was a decrease of £104,534 on last year. This was achieved by the lower turnover requireinent for less servic¢ costs and a reduction of staffiiig Costs tlirougli redundaiicy and changes of staffing structure. We continue to estiinate a minimiim of £25K pa will be needed for the foreseeable fiiture to ensure essential oiie-off repairs are coinpleted iii a timely mani)¢r