ALDRIDGE CENTRAL COMMUNITY CENTRE
ANNUAL GENERAL MEETING
ANNUAL REPORT – 17[th] May 2024
Good evening, thank you for coming and I welcome you to the Aldridge Community Centre AGM.
A quick introduction of the top table
OUR ACCOUNTANT, PAUL WILCOX, OUR PRESIDENT ANDREW FAIREY, VICE CHAIR MAUREEN TURNER, TRUSTEE WAYNE HIPKISS, TRUSTEE RUSSEL SMITH AND MYSELF CHAIRWOMAN JUNE SMITH
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The Association is governed by its Constitution, formed in 1964, amended in 1973 and 1982. We are a totally self-funded voluntary body.
To comply with Act of Parliament (Charities Act 2003) the governing body of the Association to deal with day to day matters must be Managing Trustees.
These can be elected from Members of the Association, or Members of the Public from Aldridge and surrounding areas.
We employ two cleaners on part time basis – one working 12 hrs per week and one working 14 hrs per week. Centre also employs to 2 office staff – both part time and both working 16 hrs per week rota based to cover office opening hours Mon – Fri 9.00am – 3.00pm who liaises with both Chair and Trustees.
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In 2023/24 we have started refurbishment works in the Foyer & Hall. This is an ongoing project and both rooms will get brand new look once all works have been completed. All works should be completed by end of Summer 2024.
Back in 2022 we also carried out refurbishment works at Bar and Lounge area and feedback form the public how used both room was positive and everyone is commenting how beautiful both rooms look.
The diary is looking very full for the upcoming year. We held a Spring Fair in March that went well and this year we will hold Christmas Fair on Saturday 30[th] November.
I can report that Meadow Flat tenants remain happy with the facilities we provide and renewed their contract for a further year.
All in all I feel a very positive vibe which I hope will grow throughout the year.
We have paid Council Tax, The Bar License, PRS/PPL for the past two years with an appropriate discount, Servicing of fire extinguishers, fire alarm & security alarm.
Therefore ladies and gentlemen, I request that you adopt this Report on behalf of your Trustees.
Date of next AGM May 2025
Aldridge Central Community Association
Audit report of the accountants to the members of Aldridge Central Community Association
Registered Charity Number : 522596
We have prepared the financial statements on pages 2 to 7 which have been prepared in accordance with the Financial Reporting Standards for Smaller Entities, under historical cost convention and the accounting policies set out on page 7.
Respective responsibilities of trustees and examiner
As the charity's trustees you are responsible for the preparation of the financial statements; you consider that the audit is required as stated in the associations constitution. It is my responsibility to report my findings to the members.
Basis of audit report
My audit was carried out in accordance with the general directions given by the Charity Commissioners and auditing standards issued by the Auditing Practises Board. An audit includes an examination on a test basis of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of
any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters.
I planned and performed my audit so as to obtain all the information and explanations necessary in order to provide us with sufficient evidence to give reasonable assuranvce that the financial statements are free from material misstatements, whether caused by fraud or other irregularity or error.
Independent examiners statement
In connection with my audit, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements:
1) to keep accounting records in accordance with S41 of the Act, and
2) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act:
have not been met.
In my opinion the financial statements give a true and fair view of the state of the associations affairs at 28th February 2024 and of its surplus for the year then ended.
Paul Anthony Wilcox Accountants Limited Chartered Certified Accountants The Barn Common Farm Luton Road Chalton LU4 9UH
26th April 2024
Page 1
Aldridge Central Community Association
Accounting Statement for the year ended 28th February 2024
| INCOMING RESOURCES Income from donors Investment income Charitable trading income Non charitable trading income Other income TOTAL INCOME EXPENDITURE Direct expenditure Fund raising and publicity Management and administration Repairs and maintenance TOTAL EXPENDITURE TRANSFER BETWEEN FUNDS NET INCOMING RESOURCES REALISED GAINS ON INVESTMENT ASSETS UNREALISED GAINS ON INVESTMENT ASSETS UNREALISED GAINS ON TANGIBLE ASSETS NET MOVEMENT IN FUNDS FUNDS BALANCE: BROUGHT FORWARD CARRIED FORWARD |
Restricted Unrestricted income Endowment Last funds funds funds year £ £ £ £ - - - - 9,000 - - 8,724 70,469 - - 53,681 17,644 - - 13,314 26,830 - - 2,668 |
|---|---|
| 123,943 - - 78,387 12,770 - - 10,175 - - - - 78,791 - - 58,503 23,855 - - 33,084 |
|
| 115,416 - - 101,762 2,627 2,627 - - - |
|
| 11,154 2,627 - - 23,375 - - - - - - - - - - - - - |
|
| 11,154 2,627 - - 23,375 - 132,105 17,515 - 172,995 |
|
| 143,259 14,888 - 149,620 |
Page 2
Aldridge Central Community Association
Balance sheet at 28th February 2024
| Notes Fixed assets Tangible assets (restricted fund) 1 Current assets Stock Cash at bank 2 Cash in hand - bar Debtors Prepayments Current liabilities Accruals Net current assets Total assets less current liabilities Capital and reserves Unrestricted funds 3 Restricted funds 4 |
2024 £ £ 14,888 4,080 133,377 250 7,682 2,622 148,011 4,752 4,752 143,259 158,147 143,259 14,888 158,147 |
2024 £ £ 14,888 4,080 133,377 250 7,682 2,622 148,011 4,752 4,752 143,259 158,147 143,259 14,888 158,147 |
2023 £ £ 17,515 2,092 117,478 450 8,910 4,225 133,155 1,050 1,050 132,105 149,620 132,105 17,515 149,620 |
2023 £ £ 17,515 2,092 117,478 450 8,910 4,225 133,155 1,050 1,050 132,105 149,620 132,105 17,515 149,620 |
|---|---|---|---|---|
| 148,011 | 133,155 | |||
| 4,752 | 1,050 | |||
| 4,752 | 1,050 | |||
| 158,147 | 149,620 | |||
| 143,259 14,888 |
132,105 17,515 |
|||
| 158,147 | 149,620 |
The financial statements were approved by the board on 26th April 2024 and signed on its behalf:
…………………………….. J Smith Chairman
The notes on pages 6 to 7 form part of these financial statements
Page 3
Aldridge Central Community Association
Income and expenditure account for the year ended 28th February 2024
| Notes Income Room hire : Bar Room hire : Other Subscriptions Interest received Bar rent Legacy Other income Expenditure (see below) Add : surplus from Bar account (see page 5) Add : surplus from flat 5 Net surplus/(deficit) 3 Expenditure Wages and national insurance Rates Honorariums Insurance Water Light and heat Postage stationery computer software Cleaning and disposal costs Telephone Licences Sundries Accountancy Bank and card charges Professional fees Donations and barn dance Depreciation Buildings maintenance 6 |
2024 £ £ 5,278 65,191 278 - - 26,077 475 97,299 99,990 2,691 - 3,725 7,493 8,527 47,829 454 1,050 3,356 1,031 12,484 2,232 2,601 1,025 771 863 1,080 495 1,019 - 2,501 78,791 21,199 99,990 |
2024 £ £ 5,278 65,191 278 - - 26,077 475 97,299 99,990 2,691 - 3,725 7,493 8,527 47,829 454 1,050 3,356 1,031 12,484 2,232 2,601 1,025 771 863 1,080 495 1,019 - 2,501 78,791 21,199 99,990 |
2023 £ £ 7,121 46,560 286 39 - - 2,382 56,388 87,829 31,441 - 497 7,569 23,375 - 35,620 685 - 2,989 605 7,507 677 1,944 799 673 634 1,050 208 1,019 1,150 2,943 58,503 29,326 87,829 |
2023 £ £ 7,121 46,560 286 39 - - 2,382 56,388 87,829 31,441 - 497 7,569 23,375 - 35,620 685 - 2,989 605 7,507 677 1,944 799 673 634 1,050 208 1,019 1,150 2,943 58,503 29,326 87,829 |
|---|---|---|---|---|
| 2,691 - 3,725 7,493 |
31,441 - 497 7,569 |
|||
| 8,527 | 23,375 - |
|||
| 47,829 454 1,050 3,356 1,031 12,484 2,232 2,601 1,025 771 863 1,080 495 1,019 - 2,501 |
35,620 685 - 2,989 605 7,507 677 1,944 799 673 634 1,050 208 1,019 1,150 2,943 |
|||
| 78,791 21,199 |
58,503 29,326 |
|||
| 99,990 | 87,829 |
Page 4
Aldridge Central Community Association
Bar income and expenditure account for the year ended 28th February 2024
| Notes Income Cost of sales Opening stock Purchases Less closing stock Gross profit Expenditure Wages and ni Licences Repairs Refurbishment costs Rent Depreciation Net surplus |
2024 £ £ 17,644 2,092 12,122 14,214 4,080 - 10,134 7,510 2,510 180 969 - - 126 3,785 3,725 |
2024 £ £ 17,644 2,092 12,122 14,214 4,080 - 10,134 7,510 2,510 180 969 - - 126 3,785 3,725 |
2023 £ £ 13,314 2,000 7,160 9,160 2,092 - 7,068 6,246 2,779 180 824 1,818 - 148 5,749 497 |
2023 £ £ 13,314 2,000 7,160 9,160 2,092 - 7,068 6,246 2,779 180 824 1,818 - 148 5,749 497 |
|---|---|---|---|---|
| 14,214 4,080 - |
9,160 2,092 - |
|||
| 2,510 180 969 - - 126 |
2,779 180 824 1,818 - 148 |
|||
| 7,510 3,785 |
6,246 5,749 |
|||
| 3,725 | 497 |
Page 5
Aldridge Central Community Association
Notes to the accounts for the year ended 28th February 2024
| 1. Tangible fixed assets Net book value Brought forward Additions Depreciation Charge for the year Net book value At 28th February 2024 2. Bank accounts General account Bar account Savings account 3. Unrestricted funds Brought forward Surplus/(deficit) for the year Fixed asset depreciation transfer Closing balance 4. Restricted funds Brought forward Depreciation transfer Transfer (committed expenditure) Closing balance Made up as follows: Fixed asset fund |
Fixtures & Fixtures & fittings fittings buildings office £ £ 2,115 33 - - |
Fixtures & fittings Building bar extension £ £ 839 14,528 - - |
Total £ 17,515 - |
|---|---|---|---|
| 2,115 33 |
839 14,528 |
17,515 | |
| 317 5 |
126 2,179 |
2,627 | |
| 317 5 |
126 2,179 |
2,627 | |
| 1,798 28 |
713 12,349 |
14,888 | |
| 2024 £ 97,463 2,344 33,570 133,377 132,105 8,527 2,627 143,259 17,515 2,627 - - 14,888 14,888 14,888 |
2023 £ 107,961 9,517 - |
||
| 117,478 | |||
| 152,389 23,375 - 3,091 |
|||
| 132,105 | |||
| 20,606 3,091 - - |
|||
| 17,515 | |||
| 17,515 | |||
| 17,515 |
Page 6
Aldridge Central Community Association
Notes to the accounts for the year ended 28th February 2024
| 5. Flat Rental income Costs Net Surplus 6. Buildings maintenance CCTV Defibrillator Cupboards and furniture Replacement TV Floor polisher Replacement computers Decorating/handyman Lighting and electrical Plumbing and heating Replacement curtains Automatic door system General maintenance |
2024 £ 9,000 1,507 7,493 3,180 1,313 824 699 569 599 7,055 1,250 2,805 - - 2,905 21,199 |
2023 £ 8,685 1,116 |
|---|---|---|
| 7,569 | ||
| - - - - - 2,434 8,308 5,854 878 7,856 2,156 1,840 |
||
| 29,326 |
7. Accounting policies
Basis of preparation of financial statements
The financial statements are prepared under the historical cost convention.
Tangible assets and depreciation
Tangible assets are stated at cost less depreciation.
Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
| Fixtures and fittings buildings | 15% reducing balance basis |
|---|---|
| Fixtures and fittings office | 15% reducing balance basis |
| Fixtures and fittings bar | 15% reducing balance basis |
| Building extension | 15% reducing balance basis |
Taxation
No provision for tax has been made on the basis that the charity is not liable to tax.
Page 7
Aldridge Central Community Association
Audit report of the accountants to the members of Aldridge Central Community Association
Registered Charity Number : 522596
We have prepared the financial statements on pages 2 to 7 which have been prepared in accordance with the Financial Reporting Standards for Smaller Entities, under historical cost convention and the accounting policies set out on page 7.
Respective responsibilities of trustees and examiner
As the charity's trustees you are responsible for the preparation of the financial statements; you consider that the audit is required as stated in the associations constitution. It is my responsibility to report my findings to the members.
Basis of audit report
My audit was carried out in accordance with the general directions given by the Charity Commissioners and auditing standards issued by the Auditing Practises Board. An audit includes an examination on a test basis of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of
any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters.
I planned and performed my audit so as to obtain all the information and explanations necessary in order to provide us with sufficient evidence to give reasonable assuranvce that the financial statements are free from material misstatements, whether caused by fraud or other irregularity or error.
Independent examiners statement
In connection with my audit, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements:
1) to keep accounting records in accordance with S41 of the Act, and
2) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act:
have not been met.
In my opinion the financial statements give a true and fair view of the state of the associations affairs at 28th February 2024 and of its surplus for the year then ended.
Paul Anthony Wilcox Accountants Limited Chartered Certified Accountants The Barn Common Farm Luton Road Chalton LU4 9UH
26th April 2024
Page 1
Aldridge Central Community Association
Accounting Statement for the year ended 28th February 2024
| INCOMING RESOURCES Income from donors Investment income Charitable trading income Non charitable trading income Other income TOTAL INCOME EXPENDITURE Direct expenditure Fund raising and publicity Management and administration Repairs and maintenance TOTAL EXPENDITURE TRANSFER BETWEEN FUNDS NET INCOMING RESOURCES REALISED GAINS ON INVESTMENT ASSETS UNREALISED GAINS ON INVESTMENT ASSETS UNREALISED GAINS ON TANGIBLE ASSETS NET MOVEMENT IN FUNDS FUNDS BALANCE: BROUGHT FORWARD CARRIED FORWARD |
Restricted Unrestricted income Endowment Last funds funds funds year £ £ £ £ - - - - 9,000 - - 8,724 70,469 - - 53,681 17,644 - - 13,314 26,830 - - 2,668 |
|---|---|
| 123,943 - - 78,387 12,770 - - 10,175 - - - - 78,791 - - 58,503 23,855 - - 33,084 |
|
| 115,416 - - 101,762 2,627 2,627 - - - |
|
| 11,154 2,627 - - 23,375 - - - - - - - - - - - - - |
|
| 11,154 2,627 - - 23,375 - 132,105 17,515 - 172,995 |
|
| 143,259 14,888 - 149,620 |
Page 2
Aldridge Central Community Association
Balance sheet at 28th February 2024
| Notes Fixed assets Tangible assets (restricted fund) 1 Current assets Stock Cash at bank 2 Cash in hand - bar Debtors Prepayments Current liabilities Accruals Net current assets Total assets less current liabilities Capital and reserves Unrestricted funds 3 Restricted funds 4 |
2024 £ £ 14,888 4,080 133,377 250 7,682 2,622 148,011 4,752 4,752 143,259 158,147 143,259 14,888 158,147 |
2024 £ £ 14,888 4,080 133,377 250 7,682 2,622 148,011 4,752 4,752 143,259 158,147 143,259 14,888 158,147 |
2023 £ £ 17,515 2,092 117,478 450 8,910 4,225 133,155 1,050 1,050 132,105 149,620 132,105 17,515 149,620 |
2023 £ £ 17,515 2,092 117,478 450 8,910 4,225 133,155 1,050 1,050 132,105 149,620 132,105 17,515 149,620 |
|---|---|---|---|---|
| 148,011 | 133,155 | |||
| 4,752 | 1,050 | |||
| 4,752 | 1,050 | |||
| 158,147 | 149,620 | |||
| 143,259 14,888 |
132,105 17,515 |
|||
| 158,147 | 149,620 |
The financial statements were approved by the board on 26th April 2024 and signed on its behalf:
…………………………….. J Smith Chairman
The notes on pages 6 to 7 form part of these financial statements
Page 3
Aldridge Central Community Association
Income and expenditure account for the year ended 28th February 2024
| Notes Income Room hire : Bar Room hire : Other Subscriptions Interest received Bar rent Legacy Other income Expenditure (see below) Add : surplus from Bar account (see page 5) Add : surplus from flat 5 Net surplus/(deficit) 3 Expenditure Wages and national insurance Rates Honorariums Insurance Water Light and heat Postage stationery computer software Cleaning and disposal costs Telephone Licences Sundries Accountancy Bank and card charges Professional fees Donations and barn dance Depreciation Buildings maintenance 6 |
2024 £ £ 5,278 65,191 278 - - 26,077 475 97,299 99,990 2,691 - 3,725 7,493 8,527 47,829 454 1,050 3,356 1,031 12,484 2,232 2,601 1,025 771 863 1,080 495 1,019 - 2,501 78,791 21,199 99,990 |
2024 £ £ 5,278 65,191 278 - - 26,077 475 97,299 99,990 2,691 - 3,725 7,493 8,527 47,829 454 1,050 3,356 1,031 12,484 2,232 2,601 1,025 771 863 1,080 495 1,019 - 2,501 78,791 21,199 99,990 |
2023 £ £ 7,121 46,560 286 39 - - 2,382 56,388 87,829 31,441 - 497 7,569 23,375 - 35,620 685 - 2,989 605 7,507 677 1,944 799 673 634 1,050 208 1,019 1,150 2,943 58,503 29,326 87,829 |
2023 £ £ 7,121 46,560 286 39 - - 2,382 56,388 87,829 31,441 - 497 7,569 23,375 - 35,620 685 - 2,989 605 7,507 677 1,944 799 673 634 1,050 208 1,019 1,150 2,943 58,503 29,326 87,829 |
|---|---|---|---|---|
| 2,691 - 3,725 7,493 |
31,441 - 497 7,569 |
|||
| 8,527 | 23,375 - |
|||
| 47,829 454 1,050 3,356 1,031 12,484 2,232 2,601 1,025 771 863 1,080 495 1,019 - 2,501 |
35,620 685 - 2,989 605 7,507 677 1,944 799 673 634 1,050 208 1,019 1,150 2,943 |
|||
| 78,791 21,199 |
58,503 29,326 |
|||
| 99,990 | 87,829 |
Page 4
Aldridge Central Community Association
Bar income and expenditure account for the year ended 28th February 2024
| Notes Income Cost of sales Opening stock Purchases Less closing stock Gross profit Expenditure Wages and ni Licences Repairs Refurbishment costs Rent Depreciation Net surplus |
2024 £ £ 17,644 2,092 12,122 14,214 4,080 - 10,134 7,510 2,510 180 969 - - 126 3,785 3,725 |
2024 £ £ 17,644 2,092 12,122 14,214 4,080 - 10,134 7,510 2,510 180 969 - - 126 3,785 3,725 |
2023 £ £ 13,314 2,000 7,160 9,160 2,092 - 7,068 6,246 2,779 180 824 1,818 - 148 5,749 497 |
2023 £ £ 13,314 2,000 7,160 9,160 2,092 - 7,068 6,246 2,779 180 824 1,818 - 148 5,749 497 |
|---|---|---|---|---|
| 14,214 4,080 - |
9,160 2,092 - |
|||
| 2,510 180 969 - - 126 |
2,779 180 824 1,818 - 148 |
|||
| 7,510 3,785 |
6,246 5,749 |
|||
| 3,725 | 497 |
Page 5
Aldridge Central Community Association
Notes to the accounts for the year ended 28th February 2024
| 1. Tangible fixed assets Net book value Brought forward Additions Depreciation Charge for the year Net book value At 28th February 2024 2. Bank accounts General account Bar account Savings account 3. Unrestricted funds Brought forward Surplus/(deficit) for the year Fixed asset depreciation transfer Closing balance 4. Restricted funds Brought forward Depreciation transfer Transfer (committed expenditure) Closing balance Made up as follows: Fixed asset fund |
Fixtures & Fixtures & fittings fittings buildings office £ £ 2,115 33 - - |
Fixtures & fittings Building bar extension £ £ 839 14,528 - - |
Total £ 17,515 - |
|---|---|---|---|
| 2,115 33 |
839 14,528 |
17,515 | |
| 317 5 |
126 2,179 |
2,627 | |
| 317 5 |
126 2,179 |
2,627 | |
| 1,798 28 |
713 12,349 |
14,888 | |
| 2024 £ 97,463 2,344 33,570 133,377 132,105 8,527 2,627 143,259 17,515 2,627 - - 14,888 14,888 14,888 |
2023 £ 107,961 9,517 - |
||
| 117,478 | |||
| 152,389 23,375 - 3,091 |
|||
| 132,105 | |||
| 20,606 3,091 - - |
|||
| 17,515 | |||
| 17,515 | |||
| 17,515 |
Page 6
Aldridge Central Community Association
Notes to the accounts for the year ended 28th February 2024
| 5. Flat Rental income Costs Net Surplus 6. Buildings maintenance CCTV Defibrillator Cupboards and furniture Replacement TV Floor polisher Replacement computers Decorating/handyman Lighting and electrical Plumbing and heating Replacement curtains Automatic door system General maintenance |
2024 £ 9,000 1,507 7,493 3,180 1,313 824 699 569 599 7,055 1,250 2,805 - - 2,905 21,199 |
2023 £ 8,685 1,116 |
|---|---|---|
| 7,569 | ||
| - - - - - 2,434 8,308 5,854 878 7,856 2,156 1,840 |
||
| 29,326 |
7. Accounting policies
Basis of preparation of financial statements
The financial statements are prepared under the historical cost convention.
Tangible assets and depreciation
Tangible assets are stated at cost less depreciation.
Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
| Fixtures and fittings buildings | 15% reducing balance basis |
|---|---|
| Fixtures and fittings office | 15% reducing balance basis |
| Fixtures and fittings bar | 15% reducing balance basis |
| Building extension | 15% reducing balance basis |
Taxation
No provision for tax has been made on the basis that the charity is not liable to tax.
Page 7