## **ALDRIDGE CENTRAL COMMUNITY CENTRE** ## **ANNUAL GENERAL MEETING** ## **ANNUAL REPORT – 10 June 2023** Good evening, thank you for coming and I welcome you to the Aldridge Community Centre AGM. A quick introduction of the top table OUR ACCOUNTANT, PAUL WILCOX, OUR SOLICITOR TONY BAKER, OUR PRESIDENT, ANDREW FAIREY, VICE PRESIDENT APRIL MILLER, VICE CHAIR MAUREEN TURNER AND MYSELF JUNE SMITH ## ++++++++ The Association is governed by its Constitution, formed in 1964, amended in 1973 and 1982. We are a totally self-funded voluntary body. To comply with Act of Parliament (Charities Act 2003) the governing body of the Association to deal with day to day matters must be Managing Trustees. These can be elected from Members of the Association, or Members of the Public from Aldridge and surrounding areas. We employ two cleaners, one lady 12hrs and one man 14hrs and one lady administrator/secretary 20hrs.per week who liaises with both Chair and Trustees. …….. +++++++++ We have now found ourselves almost back in line with our AGM and I can report that I am very proud of how our October elected Trustees performed. Stepping up they have each individually taken on and stretched themselves in order to form a structure that we can work with and develop over the coming months. After losing 2 established groups in 2021/2022, we haven’t lost any more groups. The rest of the groups are performing well. Our Health & Safety issues have now been reassessed and are currently being updated in line with legal requirements. In 2021/22 we have started refurbishment works in Bar & Lounge. All works have now been completed and both rooms are now being used to their full potential. Everyone who have used our Bar & Lounge so far have commented that both rooms look beautiful. May/June the diary is looking healthier and we finally feel things are returning to a sort of normal. We did book a Spring Fair for March but that was a little too early and we had to cancel. However, we have tried again with a Summer Fair and tables, this time, are going well. A local Company opposite leaving the area kindly donated some tables and chairs which enabled us to update our Committee Room for which we were very grateful, and then more recently Tony Baker our Solicitor very kindly donated further furniture and a computer, all of which were very much appreciated. I am happy to say our shutter has been repaired and the electric front doors have also received some attention. Hopefully they are now working right. I can report that Meadow Flat tenants remain happy with the facilities we provide and renewed their contract for a further year. All in all I feel a very positive vibe which I hope will grow throughout the year. We have paid Council Tax, The Bar License, PRS/PPL for the past two years with an appropriate discount, Servicing of fire extinguishers, fire alarm & security alarm. Therefore ladies and gentlemen, I request that you adopt this Report on behalf of your Trustees. Date of next AGM May 2024 Aldridge Central Community Association Accounts For the year ended 28 February 2023 Paul Anthony Wilcox Accountsnts Limlted Aldridge Central Community Association Audit report of the accountants lo the mombers ol Aldridge Central Community Association Registgred Charty Number . 522596 We have prepared the financial statements on pages 2 10 7 which have been prepared in accordance with the Financial Reporting Standards lor Smaller Ent(ties, under historical cost convention and the accounting policies set out on page 7. Respectlve re8pon8ibillties of trustees and examSner As the charity's Iruslees you are responsible for the preparation of the financial slalements., you consider that the audit is required as staled in the associations constitution. 11 is my responsibility lo report my findings lo the members. Basis of audit report My audit was carried out in aecordance with the general directions given by the Charity Commissioners and aLJdiling standards issued by the Auditing Praclises Board. An audit includes 8n examin8tion on a lesl basis of the accoLJnling records kept by the charity and a comparison of the accounts presented with those records. 11 also includes consideration of any unusual Items or disclosures in the accounts, and seeking explanations from you as twstees concerning any such matters. I planned and performed my audit so as to obtain all the information and explanations necessary in order ID provide us with sufficient evidence to give reasonable assuranvce that the fi'nancial statements are free from material misslalements. whether caLJsed by fraud or other irregularity or error. Independent examiners statement In connection with my audit, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements. 11 lo keep accounting records in accordance with S41 01 the Act, and 21 to prepare accounts which accord with the accounting records and lo comply with the accounting requirements of the Act. have not been met. In my opinion the financial slalements give a true and fair view of the slate of the association5 affairs al 28th February 2023 and of its deficit for the year then ended. Paul Anthony Wilcox Accountants Limited Chartered Certified Accountants The Barn Common Farm Lulon Road Challon LU4 9UH 12th May 2023 Page 1 Aldridge Central Community Assoclatlon A¢¢ounting Statement for th& year ended 28th February 2023 Reslrieled income funds Unrestricted funds Endowment funds Last year INCOMING RESOURCES Income from donors Investment income Charitable trading income Non charitable trading income Other income 8,724 53,681 13,314 2,668 8.406 36,671 2.538 44,443 TOTAL INCOME 78,387 92.058 EXPENDITURE Direct expenditure Fund raising and publicity Management and administration Repair5 and maintenance 10,175 3.269 58,$03 33,084 37.506 34.889 TOTAL EXPENDITURE 101.762 75,664 TRANSFER BETWEEN FUNDS 3.091 3,091 NET INCOMING RESOURCES 20.284 3.091 16,394 REALISED GAINS ON INVESTMENT ASSETS UNREALISED GAINS ON INVESTMENT ASSETS UNREALISED GAINS ON TANGIBLE ASSETS NET MOVEMENT IN FUNDS 20,284 3.091 16,394 FUNDS BALANCE BROUGHT FORWARD 152,389 20.606 156,601 CARRIED FORWARD 132.105 17.515 172,995 Page 2 Aldridge Central Community Association Balance sheet at 28th February 2023 Notes 2023 2022 Fixed asset5 Tangible assets Ireslricted fund) 17.515 20,606 Current assets Stock Cash at bank Cash in hand - bar Debtors Prepayments 2,092 117,478 450 8,910 4,225 133,ISS 2,000 140,659 450 8,691 2,147 153,947 Current liabilitiès Accruals 1.050 1,050 1,558 1,558 Net current assets 132.105 152,389 Total assets 19$$ Current liabilities 149 620 172,995 Capital and reserves Unrestricted funds 132,105 152,389 Restricted funds 17,515 20,6C 149.620 172,995 The financial statements were approved by the board on 12th May 2023 and signed on ils behalf". J Smlth Chairman The notes on pages 6 to 7 form part of these financial slalements Page 3 Aldridge Central Community A$$o¢latlon ncome and expenditure account for the year ended 28th February 2023 Notes 2023 2022 Income Room hire .' Bar Room hire '. Other Subscriptions Interest received Bar rent WMBC lockdown grants Insurance claim Other income fayres dances and panlo 7,121 46,560 286 39 36,671 19,143 25,OOD 300 2,382 56,388 81,120 Expenditure (see below) 87,829 31.441 56,978 24,142 Add . surpluslldeflcleneyl from Bar account (see page 51 497 14,727 Add '. surplus from flat 7.569 6.979 Grant received Net (d￿l¢It)ISUrp1u$ 23.375 16.394 Expenditure Wages and national insurance Job retention scheme grants Rates Insurance Water Light and heal Postage stationery an($ advett'sing Cleaning and disposal costs Telephone Liceftces Sundries Accountancy Bank charges Professional lees Donations and barn dance Depreciation 35,620 27,006 5.353 685 2,792 359 3,043 683 1.599 1.103 837 275 990 25 685 2,989 605 7.507 677 1,944 799 673 634 1,050 208 1.019 1,1SO 2,943 58,503 3,462 37,506 Buildings maintenan 29.326 19.472 87,829 56.978 Page 4 Aldridge Central Community Association Bar income and expenditure account for the year ended 28th February 2023 Notes 2023 2022 Incomp 13.314 2,538 Cost of sales Opening stock Purchases 2,000 1,1C 3,281 4,387 2,000 9,160 2,092 Less closing stock 7.068 2,387 Gr083 profiVI10881 6.246 151 Expenditure Wages and ni Licences Repair5 Refurbishment costs Rent Depreciation 2,779 180 824 1,818 528 180 13.996 148 174 5.749 14,878 Net surpluslldeficiencyl 14,727 Page S Aldridge Central Communlty Assoclatlon Notes to the accounts for the year ended 28th February 2023 1. Tangible fixed assets Fixtures & Fixtures & Fixtures & fittings rittings fittings buildings office bar Buikling gXten$ion Total Net book value Brought forward Addibons 2,488 39 987 17,092 20,606 2,488 39 987 17.092 20.606 Depreciation Charge for Ihe year 373 373 3,091 3,091 2,564 Not book value Al 28th February 2023 2.115 33 839 17,515 2023 2022 2. Bank accountg Genèral account Bar account Savings account 107,961 9.517 67,086 13.159 60.414 140,659 117,478 3. Unrestrlcted funds Brought fO￿ard IDefecilllsurplus for the year Fixed asset depreciation Irarisfer Closing balan 152,389 23,375 3.091 132,105 132,359 16,394 3,636 152,389 4. Restricted funds Brought forward Depreciation transfer Transfer (committed expenditurel Closing balan 20,806 3.091 24,242 3.636 17,515 20,606 Made up as follows". Fixed asset fund 17,515 20,606 17,515 20,606 Page 6 Aldridge Centra5 Community Association Notes to the accounts for the year ended 28th February 2023 2023 2022 5. Flat Rental income 8.685 8,400 Costs 1,421 Nel Surplus 7.S69 6,979 6. Buildings maintenance Replacernent curtains Replacement computers Automatic door system Roof repairs Upholstery Decoralinglhandyrnan Alarm maintenance Lighting and electrical Plumbing and healing General maintenance 7,856 2,434 2.156 15,508 1,440 444 410 430 325 915 19,472 8,308 275 S.854 878 1.565 29.326 7. Accountlng pollcles Basis of preparation of financial ststements The financial statements are prepared under the historic81 cost convention. Tangible assets and depr9ciation Tangible assets are slated at cost less depreciation. Depreciation is provided al rates calculated lo write off the cost of fi'xed assets. less their estimated residual value, over their expected useful lives on the following bases.. Fixtures and fitb'ngs buildings Fixtu￿$ and fitkn'ngs office Fixtures and fittings bar Building extension 150k reducing balance basis 15Qk reducing ba5ance basis 150k reducing balance basis 150k reducing balance basis Taxatlon No provision for lax ha5 been made on the basis that the charity is not liable lo tsx. Page 7 ## **ALDRIDGE CENTRAL COMMUNITY CENTRE** **No Auditors Report was required in 2022/2023**