CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of STANTON LACY VILLAGE HALL On accounts for the year ended 31 MARCH 2022 Charity no (if any) 522569 Set out on pages I report to the tnjstees on my examination of the accourrts of the at)ove charity (Ihe Trusf) for the year ended 31 MARCH 2022 Responsibilities and As the charity trustees of the Trust. you are resFM)nsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Acr). I report in respecl of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to rny attention {¢￿IK*A￿￿') in connection with the examination which gives me cause to believe that in, any material respect: accounting records Y￿re not kept in accordan￿ with section 130 of the Act or the accounts do not acLX)rd wtth the accounting records Independent examinerfs statement I have no con￿M$ and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. . PlpH.qp. delete the words in the bTrckets rfthey do not apply. Date: 11 May 2022 Name: CHRISTOPHER M HENRY Relevant protessional qualification(s} or body lif any): FCA Address: IER October 2018 Section B Disclosure Only complete rf the examiner needs to highlight matters of concem (see CC32, Independent examination of charity accounts: direclions and guidance for examiners). Give here brief detsils of any items that the examiner wishès to disclose. IER October 2018 CHARITY COMMISSION FOR ENGLAND AND WALES Receipts and payments accounts CC16a For the period from To Section A Receipts and payments Unresth¢ted funds tr*thè n•arnst Rethcted lunts EndowTnent furÈds Total funds L4sty•ar toth¢ rLear¢st£ A1 Receipts Fundraising GTaDts and Donations Covid Gran15 Ire income 1,095 10,( 115 10,667 505 11 10.068 15.115 10.667 505 14C4JO 19,931 350 Insu￿￿ Sundry Ine¢Jmg 22.036 Sub totsl(Gross income forAR 21.366 15.000 36,366 A2 Asset and investrnent sale5. Isee table). Sub total 22,036 Totsl ￿Ceipts 21.366 16.0 36,366 A3 Payments 169 616 Fundraising Insuranc8 Repairs and Rep￿c￿ments Adminislralitsn Building Maintenanc8 HealiDg and Liuhtng LI￿nceS Ral¢S and Wer 9.500 9,505 1,815 442 1,216 1.815 442 1.216 190 7,680 723 657 294 18 18 10,034 14,852 14,852 A4 Asset and investment purchases, (see table) Sub total rotal payments 14,862 14,852 10.034 Net of receipts/(payments) A5 TTansfers betsyeen funds A6 Cash funds last year end Cash funds this year end 6.614 14000 21,614 12,002 39,848 61.362 27,84 39.848 3?.848 46.3g2 5.000 Section B Statement of assets and liabilities at the end of the period Unrestii¢ted funds to npare5te Restricted funds Endovim¢nt funds to near•st£ aTegorie5 B1 Cash funds Uoyds Bank.￿￿1 I Uoyds Bank-kc(MJnt 2 1,767 44,263 15.000 cash in rotsl cash funds 46,3g2 16.000 *?>>￿(S}? Resth¢ted funds Endowment Section B Statement of assets and liabilities at the end of the period Categories Unrestrictsd funds to £ Details Restricted funds to near•stÉ Endowment funds to nearest£ B1 Cash funds 1,767 Uoyds Bart. 2 15.IMI Cash in ￿rrtI 342 Total cash funds 46.362 15,000 Unrestricted funds to llearest£ Endowment funds to nearest£ funds to nearest£ Details Details Futyj tDtwh￿h C¢M lorrfJ"onall UTr•nt value onal DeLails Fumthre Frftsros Fknnd to whith Costlopborm Current valuè tsonal B4 Assets retained for the charity's own use Details Fund tDwhKh Amountdup onal When duè oftal 85 Liabilities SIg￿￿j by one orkn tnJstee5 on behaW of all the trusteps SKJnalure Print Namè Date of roval MERVYN JONES 114qay-22 PHYLLIS STEVENTON 1141ay-22 CCXX R1 a￿ullts ISSI 02￿r2022 Stanton Lacy Village Hall Income and Expenditure Account Year ending 31st March 2022 Category Expences Income Totals Ad ministration Building Maintenance Fundraisin8 Costs Electrlcity Meter Energy 441.40 3034.05 9505.29 0.00 868.25 0.00 0.00 121.24 0.00 0.00 -441.40 -3034.05 -9384.05 0.00 -868.25 E 1 4 1 Fu ndralslng Events Grant5 and Donations Hall Hlre Insurance Licences Rates and Water Charges 0.00 0.00 0.00 693.99 294.20 17,56 9946.94 25782,00 505.00 11.23 0.00 0.00 9946,94 25782.00 505.00 -682.76 -294.20 -17.56 Totals 14854.74 36366.41 21511.67 STANTON LACY VILLAGE HALL Year ended 31.03.2022 BALANCE SHEEr FIXED ASSETS Fixtures and Fittings Valuation of assets {hall contents and equipment) reviewed 5000 CURRENT ASSErs Cash at Bank Lloyds Bank account 00923795 Lloyds Bank account 00189161 Bar Stock Cash in hand 1767 59253 61020 990 342 TOTAL ASs￿s 67352 CAPITAL/RESERVES Brought forward from 31.03.21 (revised) Excess income over expenditure 45841 21511 67352 Balances subject to prior year adjustment ## **STANTON LACY VILLAGE HALL** ## **ANNUAL GENERAL MEETING** ## **WEDNESDAY 11[th] MAY 2022** ## **HAYTONS BENT** ## **COVID CONTEXT** This meeting and report cover the period 1[st] April 2021 to 31[st] March 2022. The Village Hall was closed until the 29[th] May 2021 due to Covid restrictions and then operated on an infection control basis through much of the summer and during the period of the spread of the Omicron Covid variant. During the closure the hall was checked weekly, taps run and toilets flushed to ensure that facilities remained operational and to secure the hall insurance policy. The Village Hall has provided anti-viral hand cleansing, advised the wearing of masks and has signposted social distancing in accordance with Government guideline. ## **ACTIVITIES** After the hall opened the regular cycle of Parish Council meetings, WI meetings, community market, Wednesday social nights and skittles evenings re-commenced over the following months. A local band also started to use the hall for practise sessions in exchange for two performances per year. The hall hosted the showing of the Euro football championship in the summer, which proved lucrative to the hall as the national team progressed to the final, and the 6 Nations rugby in the winter, which wasn’t quite so lucrative. A programme of one-off events provided at least one highlight in each month. This commenced with an opening up event at the first Community Market of the year at the end of May. Through the summer there was a pizza night, charity skittles night and summer dance. Into autumn we thanked the key workers of the parish at a ceilidh, hosted a chilli night and a further pizza night. As we approached Xmas the hall held a Xmas disco and children’s party, the annual carol concert and finished the year with a New Year party. During the first quarter of 2022 a quiz evening and a bingo evening completed the year’s programme. Through the year there were also a number of private bookings. In all, the hall saw the full spectrum of the parish population with a good number of successful events. ## **FINANCES** The financial year 2021-2022 shows a total income for the hall of £36,366 of which the largest contributor is grant income of £25,667. The remaining income, being £10,699, reflects underlying normal activity from events, donations and hall bookings and is of a similar scale to previous years, in spite of the reduced opening. Total expenditure of £14,854 includes £1,815 of small capital and a similar level of one-offs such as planning applications and cooker fitting. This leaves a net surplus for the year of £21,512 within which was an underlying operation of near break-even. Within the grant income we have continued to maximise the level of Covid-19 support from the Government, receiving £10,667 from this source. The hall has been able to secure these monies through Shropshire County Council as it is Rates Registered (although zero rated). In addition, the hall has received a grant of £10,000 from the National Lottery Community Fund and £5,000 from the Garfield Weston Foundation and a promise of £5,000 from the Bernard Sunley Foundation will be paid once building works start (not included in the bank balance), all towards the first phase of the extension. The consequence of this activity is that the bank balances at the end of March 2022 totalled £61,020 (an increase of £21,512 over the year). Whilst outside the financial year, it is worth noting that since the financial year end the hall has also secured a grant of £5,000 from the Shropshire Council Recover and Grow Grant towards the minor capital improvements of the hall (such as replacing the doors) and £2,400 from the Arts Council as the charitable agent for the arts activities of the Queens’s Jubilee across the parish. With such a healthy bank balance the Committee has decided that it can now progress the first phase of the extension (with an estimated cost of £51,500 incl. VAT) whilst still holding a reserve of £6,000, operating cash of £2,000 and have some funds for any potential over-run of the extension. The small capital programme is now met from the grant mentioned above. As income has exceeded £25,000 during the year, an Independent Examiner will be appointed to ratify the accounts. ## **MINOR CAPITAL INVESTMENTS** With the financial stability provided by the Covid grants we were able to acquire and improve a number of small facilities for the hall. This included: - A new wine cooler for the bar - Disco lights and an upgrade to the sound system - A BBQ and outdoor heater - A new CCTV system - Installation of Sumup to allow card payments Whilst not a capital spend, we have also commenced an overhaul of the website. ## **MAJOR CAPITAL PROGRAMME** At the 2021 AGM the Committee presented, and the attendees supported, a first phase of work for the hall extension, to deliver a ladies toilet block thereby freeing up storage space for subsequent extension of the kitchen. The planning request for this phase has been secured through the past year and progress is now being made to detailed design, building control submission and then building quotations. As described earlier, we were also successful in securing sufficient funding towards the build allowing it to proceed. A major challenge may prove to be the inflationary impact on building costs. There are a number of mitigations, for the hall, in the original estimate of £51,500 and actions that can be taken: - The estimate was based on a QS assumption of £2,200/m2 which, with local trades quoting for specific elements (through Paul Steventon) may prove to be cautious. - Thanks to John Bryan and Paul Steventon, who are providing their input for free, the professional services costs will be low - The estimate carries contingencies of £9,000 (incl. VAT) - As mentioned above SLVH funds could support a higher level of investment if required - Ultimately, the scale of the project could be scaled back a little, by not including fit-out initially, and then putting a further grant application to the Bernard Sunley Foundation and the Garfield Weston Foundation, both of whom granted 50% of the funds requested. ## **GOVERNANCE** At the 2021 AGM it was reported that a request to the Charity Commission to allow payment of services to Trustees and Spouses was not allowed. Recently, the passing of the Charities Act 2022, in February, now allows such payment for goods and services as long as appropriate due diligence is followed. It would be nice to think that our request contributed, in a small way, to this sensible change. During the period of this report the following have been Trustees: Alan Gatehouse from 24[th] November Bill James from 24[th] November Mervyn Jones - Chair Phil Jones nominated by Stanton Lacy Parish Council Phil Keene nominated by the St Peters Parochial Church Council Jo McLachlan - Treasurer Steve Middleton (resigned 23[rd] July) Graham Spiers (resigned 13[th] September) Phyllis Steventon - Secretary Dot Williams nominated by the Women’s Institute Barry Wilson We wish to thank Steve and Graham for their contribution to the Hall Committee. In line with the Trust Deed a new Committee will elected at the AGM, and, with the three officers of the past year’s Committee not standing again, will be looking for these roles to be filled. Once filled, an effective hand-over will be put in place. ## **LOOKING FORWARD** The early part of the 2022-2023 year will be dominated by the Queen’s Platinum Jubilee celebrations, for which the hall, WI and St Peter’s church have developed a substantial and wideranging programme supported by funding from the Arts Council of England. The latter part of the year will hopefully see the progress of both minor capital investments and the first phase of the hall extension. As always, the extent of activity and events in the Hall will be a function of the willingness of members of the community to make it happen or to be a member of the Committee. Mervyn Jones Chair