## **RUSHBURY VILLAGE HALL** ## **CHAIRMAN`S REPORT (TRUSTEES REPORT) FOR** ## **THE AGM ON WEDNESDAY SEPTEMBER 10TH 2025 AT 7PM** During the last 12 months we have seen several changes. Merle Lippitt,our wonderful ex chairman and committee member tendered her resignation . She has been a loyal and dedicated supporter of the Hall and community for numerous years and we thank her for all her work. She still continues to keep an eye on us and offer advice when required and for this we are grateful. We made changes to the way Hall Bookings are made and invoicing. We went with a system called Hallmaster which is on line and makes it easier for all to see when the Hall is free etc. This is linked to the Zero Invoicing software which we now use for all invoicing of bookings. This allows invoices to be generated much quicker. Having a dedicated Booking Officer is making things more transparent for everyone. ## **Progress on electrical work and heating** Following on from the new windows and doors we had last year we have installed three air source heat pumps. The latest one only this summer so we have not used it yet . We found that two pumps were not sufficient to blow heat around the main hall in cold weather. We have installed 44 solar panels on the south side roof . This is generating power to export in to feed the tariff. Over the first year we have exported to the grid value £2705 . We have self used £651 so the total benefit is £ 3356 . We are presently very pleased with the investment Going forward we hope that sufficient heat will be generated by the three pumps ,with additional heat ,if required by the hirer, from the three coin operated (pay meter) ceramic wall heaters . The existing roof heaters will not be in use. The kitchen will have the two existing ceiling heater panels providing frost protection heat with two additional wall mounted 2kw fan assisted heaters with time button to boost heat if required. The old cooker hood will be replaced by a new wall extractor fan The glass light tubes will be replaced with LED fittings to comply with regulations . Of the three roof fan only one is working so we hope to replace them with three new fans with one speed controller for all three fans The meeting room will have the existing two ceiling heaters to provide frost protection and install a 2kwwall mounted fan assisted heater with timer button for additional heating We need to replace the fluorescent lights in the hall with 12 LED fittings . All this is recommended by AMP Electrical to keep us compliant with regulations , which is essential Outside lighting is to be improved as well. Stronger lights by the kitchen door to cover door entrance and corner of hall. The same by the meeting room. Two new circular lights by the main entrance also to improve /give wider light range All fittings and appliances will be connected to the General meter and only the “back up” 3 ceramic wall heaters on the pay meter. We feel this will allow us to make a universal hire charge that includes the use of electricity We are awaiting quotes for installing an under sink water storage/heater tank, or similar, to provide constant hot water in the kitchen . New taps will also be required. Hopefully that has updated everyone on our “electrical plans” It will be expensive but has been discussed for such a long time. The Pop Up Pub has continued with great success and we are so grateful for the support of the community. A big thank you has to go to the wonderful volunteers who each month help us set up the bar , run it and clear up afterwards. These are generally not committee members but dedicated community volunteers. We are finding storage space a problem with running the PuP There is no room to store glasses and stock in the hall . This has kindly been stored at a neighbours but we feel we cannot keep imposing on their generosity We are therefore having three new storage cabinets for the meeting room , two for RVH use and one to store the Rushbury Records Trust material (this replacing their existing two cabinets) This will hopefully all work out well for everyone when we have things sorted !! and will make life easier for PuP storage We have installed a CCTV camera in the lobby as we have had one or two mysterious visitors and happenings. Nothing just lately We are trying to encourage more events /users to the hall. We hosted the County Quiz finals again and we will welcome them back next year . Organisers of a tractor run in October last used our hall and car park as a midway stop for coffee etc. They are coming again on October 5. The caravan Club continue to use us and are grateful for the use of facilities (hall And park) A new event this year is A Cheese and Wine Evening on October 18 .Do encourage people to buy a ticket and join us. If you have any ideas to promote the hall and functions please shout up I must thank all volunteers who give their time to help the Village Hall run as smoothly as it does Your input is so very much appreciated. If you think you, or anyone you know, may be interested in joining us ,either on the committee or as a helper please contact myself or our secrerary Liz Welsh Thank you Christine Beaver Tel 07831224457 aalanc• Sheet Rughbury Villag$ Holl A￿o￿nt 31 Mir 2025 3141ar-24 Tanplble As*ets Olfice Equlpmenl Solar panel purchase Total Tinglble Assots 498.7 1273g.56 13238,28 2348.4 13231.26 2348.4 C•8h at baftk and In hand Club.Charity And Trust Account 36371,46 Total Ca8h at bank and in hind 36371.46 Accounts Receivable 277.75 36649.21 26223.78 1325.12 Not ¢uTf•n¢ Llablllti 1941 N•t A•••t• 35108.21 27548.9 Tot•1 48346.47 29897.3 Fr•• R•Mr4 Bowl• Fund 45983.86 2362.81 48348.47 27534.49 2362.81 29897.3 CHARITY COMMISSION Independent examiner's report on the I FOR ENGLAND ANO WALES accounts Section A Indepen(leiit Examiner's Report Report to th• trustoes Rushbury Village Hall On accounts for the year . 311312025 ende(I , (If any) Sat out on pages I report to the trustees on my examination of the accounts of the above cherity (Ihe Trust") for the year ended As the charity's trustees, you are responsible for the preparation of the accnunts in accordance with the requirements of Ihe Charities Acl 2011 ('Ihe Act.). I report in respect of my examinalion of Ihe Trust's accounts carrled out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charily Commission under section 145(5)Ib) of the Act. R￿ponsIbIlItIeS and basis of report Independent examlner's statemènl I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disdosed below ') which gives me cause to believe that in, any m*erial respect.. the accounting records were not kept in accordance with section 130 of the Charities Act,, or the ac4)Junts did not ac£ord with Ihe accounting ￿e0rds, or the accounts did not comply with the applicable requirements concerning the form and content of accounls sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fai¢ view which is not a matter considered as part of an independent examination. I have no conc£ms and have come across no other matters in connedion with the examination to which attention should be drawn in this report in order to enable a propef understanding of the accounts lo be reached, Please delete the words in the braGkets if they do not apply. Dats: j Slgnod: , Nama: I