## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
||Day|Month|Year||Day|Month|Year|
|**From**|01|Jan|2021|**To**|31|Dec|2021|
## Section A
## Reference and administration details
**Charity name Other names charity is known by**
HOPTON WAFERS VILAGE HALL
**Registered charity number (if any)** 522533
**Charity's principal address** The Mill House HOPTON WAFERS **Postcode DY14 0NB**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Christopher Robert
Dunbar
WOODWARD|Chairman|||
||Dr Robert James
HODGE|Treasurer|||
||John WATKINS|Secretary|||
||||||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for whole year**|
|---|---|
|Official Custodian for Charities||
|||
|||
March **2012**
**TAR**
1
**Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Conveyance and Trust Deed dated 14[th] March 1961 with the changes Type of governing document made thereto by: a Resolution of the Trustees dated 24[th] March 2016; (eg. trust deed, constitution) a Resolution made by the Trustees on 7[th] February 2019; a Supplemental Deed of Trust executed by the Trustees on 20[th] May 2019; and, a Resolution by the Trustees dated 14[th] October 2021;
Trust How the charity is constituted
(eg. trust, association, company) Appointed by existing Trustees Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
March **2012**
**TAR**
2
## **Section C**
## **Objectives and activities**
Set up for the purpose of a village hall for the use of the inhabitants of Hopton Wafers and the neighbourhood (hereinafter called “the area of **Summary of the objects of the** benefit”) without distinction of sex or of political, religious or other **charity set out in its** opinions and in particular for use for meetings lectures, and classes, and **governing document** for other forms of recreation and leisure‐time occupation, with the object of improving the conditions of life for the said inhabitants.
The Trust provides and maintains a village hall, with associated car park and children’s play area, allowing it to be used by the community and charging fees when used for private use to be put towards the future maintenance of the hall. The Trust also organises events on occasion in order to raise funds.
The Trustees have regard to the guidance issued by the Charity Commission on public benefit and ensure that newly appointed trustees are familiar with that guidance
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance The last two years have been exceptionally difficult. COVID-19 **Summary of the main** restrictions meant that for some major part of the year, the hall was **achievements of the charity** closed and could not be used. **during the year** A well-attended fund-raising event was held in November. The charity successfully claimed grants which will allow the doors and windows to be replaced (they are in considerable disrepair) and for the expensive to run hearing system and inefficient lighting to be replaced.
|**Section E**
**Financial review**|**Section E**
**Financial review**|
|---|---|
|**Brief statement of the**
**charity’s policy on reserves**
**Details of any funds materially**
**in deficit**
**Further financial review details**||
||The hall costs a minimum of around £1500 per annum to stay open –
insurance, grass and hedge-cutting, minor maintenance and basic
electricity and water charges. In common with many other halls attracting
hirers is increasingly difficult and the likelihood of even raising the
minimum annual outgoings is becoming unlikely. As a result of obtaining
grants, the trustees have determined to set aside eight year’s expense as
a reserve to be released for other purposes if funds are successfully
raised.|
|||
||**(Optional information)**|
- Sources of funds are hire fees and fund-raising events.
- You **may choose** to include additional information, where Expenditure is primarily on running costs and maintenance which allow
- relevant about: the hall to be in use.
- the charity’s principal sources of funds (including The trustees have no investment policy as there are no capital funds any fundraising); available. However, it is intended to place the reserve in an interest
- how expenditure has bearing account supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
March **2012**
**TAR**
4
**Section F**
**Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Dr Robert James HODGE **Position (eg Secretary, Chair,** Treasurer **etc)**
Christopher Robert Dunbar WOODWARD
**Date** 23 September 2022
March **2012**
**TAR**
5
|**Charity Name**|**No (if any)**|||
|---|---|---|---|
|**HOPTON WAFERS VILLAGE HALL**|**522533**|||
|**Receipts andpayments accounts**|||**CC16a**|
|01/01/2021
Period start date
**For the period**
**from**|31/12/2021
Period end date
**To**|||
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**1,928**
**233**
**69**
**17,431**
**7,008**
**-**
**-**
**-**
**26,669**
**-**
**-**
**-**
**26,669**
**2,175**
**2,130**
**868**
**-**
**-**
**-**
**-**
**-**
**-**
**5,173**
**-**
**-**
**-**
**5,173**
**21,496**
**-**
**18,592**
**40,088**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**1,928**
**233**
**69**
**17,431**
**7,008**
**-**
**-**
**-**
**26,669**
**-**
**-**
**-**
**26,669**
**2,175**
**2,130**
**868**
**-**
**-**
**-**
**-**
**-**
**-**
**5,173**
**-**
**-**
**-**
**5,173**
**21,496**||**Last year**
**to the nearest £**|
|Income from activities|**1,928**|||||**617**|
|Donations received|**233**|||||**20**|
|Wayleave|**69**|||||**636**|
|Governmentgrants|**17,431**|||||**10,500**|
|Lottery grant|**7,008**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**26,669**|||||**11,773**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**11,773**|
||||||||
|Runningcosts|**2,175**|||||**1,995**|
|Repairs|**2,130**|||||**1,214**|
|Cost of activities|**868**|||||**-**|
|Sundrycosts|**-**|||||**120**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**|**5,173**|||||**3,329**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_**|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**3,329**|
||||||||
||**21,496**|**-**|**-**|**21,496**||**8,445**|
||**-**|**-**|**-**|**-**||**-**|
||**18,592**|**-**|**-**|**18,592**||**-**|
||**40,088**|**-**|**-**|**40,088**||**8,445**|
CCXX R1 accounts (SS)
22/09/2022
1
|**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|#
Signature
**Details**
**Details**
Bank account
Cash at hand
PayPal account
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**39,995**
**-**
**12**
**-**
**81**
**-**
**40,088**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Dr Robert HODGE|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Dr Robert HODGE|11/08/2022|
|||||
CCXX R2 accounts (SS)
22/09/2022
2
## **TRADING ACCOUNT 1st JANUARY 2021 TO 31st DECEMBER 2021 BALANCE SHEET 31st DECEMBER 2021**
|**RECEIPTS**|**£**||**EXPENDITURE**|**£**||
|---|---|---|---|---|---|
|**ROOM HIRE**|||Electricity||(687.05)|
|Casual Hire||373.82|Water Rates||(47.87)|
|Hopton Wafers Parish Council||60.00|Hall insurance||(608.92)|
|Elections||225.00|Grass Cutting||(494.40)|
|**TOTAL HIRE**||**658.82**||||
||||**REPAIRS/RENEWALS**|||
|Donations||83.39|Fire Ext. Service||(60.00)|
|Grant||24,439.00|Repairs||(2,129.96)|
|Wayleave||69.43||||
|**FUND RAISING**||||||
|Max Keen evening||1,268.68|Max Keen evening||(868.22)|
|**Max Keen donations**||150.00||||
||||**SUBS & SUNDRIES**|||
||||Other sundries||(276.57)|
|**TOTAL TRADING INCOME**||**26,669.32**|**TOTAL EXPENDITURE**||**(5,172.99)**|
|**NET INCOME FOR YEAR**||**21,496.33**||||
|**BANK ACCOUNT**|£|||£||
|Balance at 01 Jan 2021||18,557.80|Balance as at 31 Dec 2021||39,994.89|
|Cash at 01 Jan 2021|||Cash at hand||12.00|
|Paypal balance at 01 Jan 2020||34.12|Paypal balance at 31 Dec 2021||81.36|
|Net income||21,496.33||||
|**BALANCE SHEET**|£|||£||
|---|---|---|---|---|---|
|Bank account||39,994.89|Trust funds||8,472.74|
|Uncleared items||‐|Contingency fund||12,000.00|
|Cash||12.00|Committed expenditure||19,615.51|
|Paypal balance||81.36||||
|**ASSETS**||**40,088.25**|**LIABILITIES**||**40,088.25**|
|Accounts checked and agreed to||||||
|the statements and books||||||
||||Robert HODGE, Treasurer|||
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examinerfs Report
Report to the trusteesl
members of
k40Pfc LJ A+- t11s Ui LLIl4 L rt (¥ L
Charity no
lif any)
On accounts for the year
ended
SZZ££3
Set out on pages
I report to the trustees on my examination of the accounls of the above
charity (Yhe Trust") for the year ended
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 nhe Acf).
I report in respect of my examination of the Trust's accounts carried out
under section 145 oflhe 2011 Act and in carrying OLrt my examination, I
have followed the applicable Directions given by the Charty Commission
under section 14515)(bl of the Act.
have completed my examination. I confim) that no material matters have
come to Tlly attention (other than that disclosed below") in connection with
the examination which gives me cause to believe that in. any material
respect."
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examinerfs statement
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accoLÈnts to be reached.
Please delete the words in the brackets rfthey do not apply.
Signed:
Date:
Name:
Relevant professional |
qualification(s) or body
(if any):
Address:
fif ,
s i ylL
IER
October 2018