CHARITY COMMISSION FOR ENGLAND ANO WALES Trustees, Annual Report for the period From 0110412023 To 3110312024 Charity name: ERCALL MAGNA, PAYTON RECREATION GROUND AND VILLAGE HALL Charity registratlon number: 522519 Objectives and Activities SORP r8f8rence Summary of the purposes of the charity as set out in its governing document Para 1.17 Malntaln and provision the village hall and public recreation ground, with partlcular reference to the use for meetlngs, lectur68, classes and any other forms of recreation and lelsure- time occupation. With the object of Improving the condltions of Ilfe for the local inhabitants. Management- Includlng handllng bookings, advertlsement, event management, C04)rdlnatlng volunteers. Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 and 1.19 Malntenance - CCTV 8yst6m repalr8. Draln survey and plannlng work toward new toilets carried out. New carpet In meetlng room. Website and booklng system launched. Events- Fund-ralslng events planned and run In relation to on-going malntsnance projects that require fundlng. Morè èvènts aré planned in the future with the specific aim of ralslng funds to complete the tollet renovatlon proJecL Non-primary purpose tradlng - Tradlng In order to ralse funds for the chari The charlty trustees have had regard to the public benefit guidance (PB1-3). Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 Volunteers provide support to many aspects of the charftles work. Including offering time to enable maintenance work to be carried out, support fund- raising events and contribute to new ways of workinglraising funds. By sharing experience gathered In other work or charit environments. Para 1.38 Contribution made by volunteers Achievements and Performance SORP referenc& Multiple maintenance projects have been completed thls rèportlng year Includlng; Summary ofthe main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 Ongolng malntenance tssks have taken up a large portlon of tlme. Palntlng tha hall, repalrlng issues with outslde lighting and CCTV. The purchase of 14 new tsbles and trolley for use In tho maln hall A new webslte and booklng system ha8 been design6d and launched. This Is now th6 maln way to book the venue and has seen an Increase In booklngs and general enqulres. Work rolated to the tollet refurblshment work ha8 Included drawlngslplan8 belng produced and a draln Survey carrlèd out. Events throughout the year have continued to engage local resldents. The running of regular events and the non-primary purpose trading activlty has seen an Increase In use and attendance numbers. Tho vlllage hall contlnues to build on the real sense of communl followln on from last ear. Financial Review Review of the charity's financial position at the end of the period Para 1.21 Fund-ralsing events along with non- primary purpose tradlng. Have enabled the charity to maintaln a surplus of £1212 The surplus will be held to be used by the management committee in the following ways" Statement explaining the policy for holding reserves stating why they are held Para 1.22 In the maintenance and Insurance of the Recreation Ground and Village Hall and payment of rates, taxes and other expenses in connection with their use for the aforesaid purposes and In otherwise furthering the sald purposes. Planned renovation of the toilet. includlng moving the current locatlon of the disabled facilitias. Is planned for the near future. Planning work has already commenced and a large portion of funds Is currenti ear marked for this ro ect. £52.237 NIA Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any Un￿rtaIntieS about the charity continuing as a going concern Para 1.22 Par8 1.22 Para 1.24 NIA Para 1.23 NIA Addltlonal infomiation {optional) You ma choose to include further statements where relevant about: Events run by the charfty for fund- ral8lng purposes along wlth usèr groups hlrlng tha hall and bar servlces, contlnuè to contribute to th• majorlty of Income for the charlty. The charity's principal sources of funds (including any fundraising) P8r8 1.47 Donatlons have reduced slgnlflcantly this year but events hav• helped plug thls gap In fundlng. Non-Prlmary Purpose tradlng by runnlng a bar around events and prlvate bookln s under small•scale exem tlon. Structure, Governance and Management Description of charity's trusts.. Type of governing document Charity Comml88lon Schema Para 1.25 Constitutlon How is the charity constituted? Para 1.25 Unincorporated Association IL..14 i4illi1￿￿1F)oraIed assuLiati()n. CIOI Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 FOUR elected members, to be appointed at the Annual General Meetlng Two by the Ercall Magna Parlsh Council, One by the Parochial Church Councll of the Ecclesiastical Parish of Hi h Ercall, One by the Trustees of the High Ercall Methodist Church, One by the Commlttee of the High Ercall Branch of the Britlsh Legion. One by the Committee of the High Ercall Women's Institute, One by the Committee of the High Ercall Good Companlons. One by tho Commltteo of the Hlgh Ercall Football Club, One by the Committee of the High Ercall Tennis Club, One by the Commlttee of the High Ercall Indoor Bowls Club, One by the Commlttee of tha Hlgh Ercall Playgroup, One by the Commlttee of the Whlst Club, Ono by the Commlttee of the Parènt Teacher8 Assoclatlon, One by tha Commlttoe of Ercall Magna Bowls Club, One by the Commlttee of the Blngo Club, One by the Commltte8 of the 100 plus Club Not more than THREE Co•OPtatlve Members to be appointod by the Commlttee, If they think flt, at a duly constituted mèetln of the Commlttaa Reference and Administrative details Chari name Ercall Ma na, Pa on Recreation Ground and Villa e Hall Other name the charty uses High Ercall Village Hall and Playing Fields (Working name) HIGH ERCALL VILLAGE HALL MANAGEMENT cOMMI￿EE (Working name) 522519 High Ercall Village Hall Park Lane High Ercall Telford Shropshire TF6 6BB Re istered chari number Charity's principal address Names of the charity trustees who manage the charlty Namè of pernon (or body) enlltlod to appolnt trustee Ifan Tru8ts0 name Office (If any) Datos acted If not for whole year Craig Bunyan Alison Minshall Lissie Shepherd Ray Wickson Michelle Bunyan Jane Thomas Andy Williams Peter Fancett Sandra Noyes-Thomas Christopher Grant Judith Williams Paul Harrison Richard Harrison Chairman Until Oct 23 Until Oct 23 Until Oct 23 Vice-chairman Secretary Chairman Until Oct 23 Unlil Oct 23 10 Secretary Treasurer From Nov 23 12 From Nov 23 From Nov 23 13 14 15 16 17 18 19 20 Cor orate trustees - names of the directors at the date the re Director name ortwasa roved Name of trustees holding title to property belonging to the charty Trustee name Date8 acted rf not tor whole ear Funds held as custodian trustees on behalf of others Description of the assets held in this capacity NIA Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects NIA Details of arrangements for safe custody and segregation of such assets from the charity's own assets NIA Addltlonal Information (optlonal) Names and addresses of advlsers (Optlonal Infonnation) Type of Name Addre88 advlsor Nam8 of chlef executlve or names of senlor staff members (Optlonal Infomiatlon) Exemptions from disclosure Reason for non-disclosure of ke ersonnel detalls Other o tional information Declarations The trustses declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Slgnature(s) Full name(s) Position (eg Secretary, Chair, etc) 'tINOQ crttht 80-01- 2015 fvo, Dats CHARITY COMMISSION FOR ENGLAND ANO WALES ERCALL MAGNA, PAYTON RECREATION GROUND AND VILLAGE HALL 522519 Receipts and payments accounts CC16a For the ￿rIOd from 0110412023 3110312024 Section A Receipts and payments Unrestricted funds to the noar••t Restri¢ted funds Endowment funds Total fuiida L•#t year to thè n￿r¢St £ to th• ne•reit £ to the n•are8t £ to the nearn•t £ A1 Recelpt8 Bank Intorest Recelved Bar Donatlon8 Event5 Hall Hlro Grants Wa loavo Mlsc6llanéou$ Sub total (Gross income for ARJ A2 A88et and Inve8tment 8ale8, 18ee table). 569 569 91 438 438 55 35 55 232 37.833 37,833 46,939 Sub total 37.833 37,833 46,939 A3Pa ment8 Bar Pur¢ha80$ Events Clganln Utiiitlgs alr8 & Malnt•nanca New Tollet Pro ect ment Adminlstratlon Ml8c8llan8ou$ 10,530 1,752 2,619 6,342 10,335 756 2,839 1,448 10,530 1,752 2,619 6,342 10.335 756 2,839 1,448 15,589 6,510 2,282 3,077 and Skl Hlre 1,051 1,739 602 44,137 Sub total 36,621 36,821 A4 A880t and Investmènt urchase8, see tsble Sub total 38,621 36,621 44,137 Net of receipts/(p8yments) A5 Transfers between fund3 A6 Cash funds la8t year end Cash funds thls y•ar •nd 1.212 1.212 2,802 51.025 S2,237 51,025 52,237 48.223 51,025 CCXX R1 accounts ISSI 0210712024 Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest £ Restricted fund8 to noarost £ Endowment funds to ngarest £ Catègorle8 Detall$ B1 Cash fund8 Current Account 4,737 Bulldings Account 47,500 Total cash funds 52,237 lagrne balanc•8 wth recaipts and p8yment$ accounll511 OK Endowment fundg to ngarBst £ Unrestrlcted lund# to ngar•¥t £ Restrlcted fund• to nearost £ Detalls Fund to whlch ••et bglon Detall$ ¢￿t loptlonall Current valu• lonal B3 Investment a886t8 Fund to whlch a$$gt bolon Curront valu• lonal Detalls Co•t loptlonall B4 A880ts retained for tho charlty's own use Fund to whlch rolates Amount dug lon•1 When du• tlonal Detalls BS Liabiliti88 Signed by on8 or Nvo trustees on behalf of all the trustees Date of roval Signature Print Name NQffi tyoy671tlmfjS 181trY CCXX R2 accounts {SSI 21071 024 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Socllon A Independent Examlner'g Report Report to the trustees1 members of IERCALL WGNA, PAYTON RECREATION GROUND AND VILLAGE HAU Qn accounts for the year ended Charlty no (If any) 31 MARCH 2024 522519 Set out on pages I report to the Iruslees on my examination of the accounts of the above charity ("the Trust") for the year ended Responslbllltles and As the charity trustees of the Trust, you are responsibl& for the prep8ration basls ol report of the acLounts in accordance with the requirements of the Ch8rit18s Acl 2011 1.thè Act"). I report in respect of my examinalion of the Trust's accounts carried out under seclion 145 of the 2011 Act and In carrying out my examination. I have followed the applicable Directions given by th8 Charity Commission under section 145(51{bl of the Act. I have completed my examination. I confirm Ihal no material matters have come to my altenlion {olher than that disclosed below ') in connection with the examination which gives m& cause to believe that in, any materlal respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent •xaminer'8 statement I have no Concerns and have come across no Oiher matter8 in connectic wlth the examination to which attention should be drawn In order to enable 8 proper understanding of the 8ccounts lo be reached. Ploase delete the words in the brackels if they do nol apply. Slgned: Date: 2ala7124- Namo: Rol¢v8nt professional quallflcatlon(s) or body (If any): FCCA Address: Clo 24 Bennett Street Kiddorminsler DY116XU IER October 2018 CHARITY COMMISSION FOR ENGLAND ANO WALES ERCALL MAGNA, PAYTON RECREATION GROUND AND VILLAGE HALL 522519 Receipts and payments accounts CC16a For the ￿rIOd from 0110412023 3110312024 Section A Receipts and payments Unrestricted funds to the noar••t Restri¢ted funds Endowment funds Total fuiida L•#t year to thè n￿r¢St £ to th• ne•reit £ to the n•are8t £ to the nearn•t £ A1 Recelpt8 Bank Intorest Recelved Bar Donatlon8 Event5 Hall Hlro Grants Wa loavo Mlsc6llanéou$ Sub total (Gross income for ARJ A2 A88et and Inve8tment 8ale8, 18ee table). 569 569 91 438 438 55 35 55 232 37.833 37,833 46,939 Sub total 37.833 37,833 46,939 A3Pa ment8 Bar Pur¢ha80$ Events Clganln Utiiitlgs alr8 & Malnt•nanca New Tollet Pro ect ment Adminlstratlon Ml8c8llan8ou$ 10,530 1,752 2,619 6,342 10,335 756 2,839 1,448 10,530 1,752 2,619 6,342 10.335 756 2,839 1,448 15,589 6,510 2,282 3,077 and Skl Hlre 1,051 1,739 602 44,137 Sub total 36,621 36,821 A4 A880t and Investmènt urchase8, see tsble Sub total 38,621 36,621 44,137 Net of receipts/(p8yments) A5 Transfers between fund3 A6 Cash funds la8t year end Cash funds thls y•ar •nd 1.212 1.212 2,802 51.025 S2,237 51,025 52,237 48.223 51,025 CCXX R1 accounts ISSI 0210712024 Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest £ Restricted fund8 to noarost £ Endowment funds to ngarest £ Catègorle8 Detall$ B1 Cash fund8 Current Account 4,737 Bulldings Account 47,500 Total cash funds 52,237 lagrne balanc•8 wth recaipts and p8yment$ accounll511 OK Endowment fundg to ngarBst £ Unrestrlcted lund# to ngar•¥t £ Restrlcted fund• to nearost £ Detalls Fund to whlch ••et bglon Detall$ ¢￿t loptlonall Current valu• lonal B3 Investment a886t8 Fund to whlch a$$gt bolon Curront valu• lonal Detalls Co•t loptlonall B4 A880ts retained for tho charlty's own use Fund to whlch rolates Amount dug lon•1 When du• tlonal Detalls BS Liabiliti88 Signed by on8 or Nvo trustees on behalf of all the trustees Date of roval Signature Print Name NQffi tyoy671tlmfjS 181trY CCXX R2 accounts {SSI 21071 024 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Socllon A Independent Examlner'g Report Report to the trustees1 members of IERCALL WGNA, PAYTON RECREATION GROUND AND VILLAGE HAU Qn accounts for the year ended Charlty no (If any) 31 MARCH 2024 522519 Set out on pages I report to the Iruslees on my examination of the accounts of the above charity ("the Trust") for the year ended Responslbllltles and As the charity trustees of the Trust, you are responsibl& for the prep8ration basls ol report of the acLounts in accordance with the requirements of the Ch8rit18s Acl 2011 1.thè Act"). I report in respect of my examinalion of the Trust's accounts carried out under seclion 145 of the 2011 Act and In carrying out my examination. I have followed the applicable Directions given by th8 Charity Commission under section 145(51{bl of the Act. I have completed my examination. I confirm Ihal no material matters have come to my altenlion {olher than that disclosed below ') in connection with the examination which gives m& cause to believe that in, any materlal respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent •xaminer'8 statement I have no Concerns and have come across no Oiher matter8 in connectic wlth the examination to which attention should be drawn In order to enable 8 proper understanding of the 8ccounts lo be reached. Ploase delete the words in the brackels if they do nol apply. Slgned: Date: 2ala7124- Namo: Rol¢v8nt professional quallflcatlon(s) or body (If any): FCCA Address: Clo 24 Bennett Street Kiddorminsler DY116XU IER October 2018