## **14[th] May 2024** ## **Culmington Village Hall** ## **Chairman Annual Report** Another busy year, and again, can I thank each and one of you as Trustees over the last year for all your support. Secondly, I would like to thank Jeff Williams as Vice Chairman, Avril Enston; Treasurer and Janet Stuart; Secretary for their continued support to myself and the rest of the Trustees. It has been a busy year, we have continued to have regular Trustees Meetings, and we continue to have a strong team on the committee. The AGM was held on 20[th] June 2023 and all posts reviewed and Charity Website updated. Over the last year, the hall is back to being operational after the flood damage and refurbishment to the village hall. The kitchen was completely refurbished with new lighting, we also had new water heaters fitted prior the hall being re-opened. Due to the closure, we did lose some regular bookings, however this has started to pick up over the last few months, and we have not set up at a Marketing Subgroup about how to promote the village hall and update our website. We have welcomed a lot of new people to the hall over the last year from the parish and outside by running different events to attract different age groups. This has been the focus hoping that it will encourage more people to use our village hall facilities. We do have a strong Management Committee and we have been reviewing the Governing Document and this was last updated in 1953 and this has been a big piece of work to look at. Thank you to the working group for this, to Janet, Robyn and Ken, this has almost been completed and a lot of hard work has gone into this. All Health and Safety checks have been completed and we had our Hard wiring completed and certificate issued by AT Lloyd with recommendations which have been completed and all up to date including a new Electric Fuse box and lightening in the kitchen. Our monthly social evenings on a Friday of each month with food themes such as curry, Italian; have been a great attraction for our community and going forward we will be doing these more. Thank you to our Cooks Gwyn and Anne for this and for the Allan bar etc. We have found that other halls are doing similar things, and we are all networking together not to clash dates. Luncheon Clubs continue to be a huge success and thank you to Gwyn and Anne for the organisation of these and everyone else that supports. The 100 club also has proved to be a success with two draws completed to date and another great idea. Our village hall bar is running well, thank you again to Allan and his team of helpers, this does contain a lot of hard work with purchasing stock and setting the bar up and cleaning away and we look forward to our own bar in the future – work in progress. We have held all our routine normal events, over the last year, including the Flower Show, Christmas Fayre, regular luncheon clubs, coffee mornings and our own Lottery has been a success over the last year, with two draws made so far to date. We have had music events and new events at the hall which have attracted different people and age groups, and it has been great to see so many people making use of our hall. The Beefy boys was a great success, and we will be welcoming them back on Sunday 19[th] April 2024. At our larger events, The West Mercia Police have been very supportive. We have been net working with our neighbouring village halls, and working closely with them to avoid clashing dates, and our Face book page has been very popular attracting lots of new people to the hall and sharing events from other village halls this is working well. We now have 355 followers who follow our face book page, this is increasing. We held our 2[nd] Tractor Run in October 2023; this was another great success pulling the local community together and raising funds for the village hall extension and MS Society. We have great support from the community and outsiders and thank you to Pat Caine for organising this and our 3[rd] event will take place on Sunday 13[th] October 2024. In February this year we were asked to provide a three-course meal for Teme Valley Vintage Club, Gwyn and Anne and everyone supported the event and provided a great meal raising funds for the hall and positive feedback has been had and more events I believe are in the pipeline. The latest highlight that we now finally have WIFI at the hall and the new provider Zen was used. This has been a significant battle to achieve this but thanks to Avil Enston and Peter Lines for all their hard work in achieving this behind the scenes, and we hope to launch our card reader machine at The Beefy Boys Defibrillator Batteries have been replaced and the Parish Council made a donation towards this, and further training has been given to volunteers in the Parish. Thank you to Janet for overseeing this and organising the training. Jeff Williams has been overseeing our village hall bookings, due to his work load he had to step down from this, and Avril Lines kindly offered to take over this role and this is working well and again thank you to Jeff and Avril for completing the handover. Our plan for the next year is to attract more hirers, promote our marketing and development and to push forward for grants for the extension of the village hall. Peter Lines has supported the committee and is now a trustee has done a lot of work with the plans and building control applications for our extension. This again has been a huge piece of work and I want to thank Peter for his work with the building applications. We have set up a sub working group to look at further projects, grants and this is our plan for this year. I did mention in my report last year, that we were hoping to plan our own Parish ball, we do have a group of local people keen to support with this and this will now be planned and organised for 2025 as a fundraiser for our extension. Thank you all for you continued support to the Village Hall. I appreciate all your hard work and commitment and to you all as Trustees. I would like to thank the local community for their support to our hall and in particular to all our Trustees and the management committee as I believe we have a very strong team who work closely together. Joanne Mear – Chairman May 2024 Culmin on Villa e Hall Current Account 2023-2024 Ex enditure 148.88 Income Capital Opening Balance 5763.89 Insurance Claim 29478.52 Hire 3375.00 Maintenance 3315.84 Lunch Club 3576.50 Water 163.73 Functions 1287.70 Gas/Oil 1624.15 Flower Show 1182.70 Electricity 1917.33 Coffee Mornings 150.00 Miscellaneous 3942.45 Solar Panels 620.92 Flower Show 660.20 Miscellaneous 699.81 Lunch Club 1349.16 Insurance settlement 27947.03 Functions 315.85 Internal transfers 29816.16 Shropshire Council 342.00 74419.71 Internal transfers 28092.00 71350.11 Less £13.12 paid from petty cash 13.12 71336.99 74419.71 Chairman.... 71336.99 Treasurer.... .Date..Z-5-£.4-. Auditor.... ..Date.. Closing balance 3082.72 -zfyl Culmin on Villa e Hall Extension Accounts 2023-20234 Income Expenses Opening balance, savings account 9,051.00 Expenses 2,892.68 Functions 8664.21 M.S. Donation 22/23 950.00 Christmas Fayre {paid into wrong account) 720.20 M.S. Donation 23/24 900.00 Interest 83.04 Refund 30.00 Total income 18 518.45 Expenses for 24/25 5.98 Christmas Fayre (Transferto current account) 720.20 Total expenditure 5 498.86 18,518.45 Chairman.......................................................Date......... .. -5,498.86 Total Closing Balance 13 019.59 Treasurer..... Ld..asL........................ Date.... 2.-. S.-A£t Auditor.... Culmin ton Vllla e Hall Accounts 2023 2024 BAR AccouKr Income Ex enditure Lunch Club 439.00 Bar Supplies 3115.22 Hot Dog night 363.50 Total Expenditure 3115.22 Flsh & Chip supper 213.70 Masons Lunches (x3) 719.50 BBQ 339.00 Burger night 111.50 Income 5872.13 Curry night 161.50 Expenditure 3115.22 Beefy Boys 920.56 Profft 2756.91 Bluebird Belles 313.20 Opening balance 2830.23 Social Evenings (x3) 157.50 Closing balance 5587.14 St Andrews Lunch 90.10 Men From Off 102.50 Quiz night 119.00 LA85k Treasurer......................................Date...Z- 5-2 Teme Valley Vintage Club Dinner 475.06 Auditor....... .Date.. ABBA Belles 1092.00 Chair. Misc 254.51 Total Income 5872.13 st st Culmington Village Hall Accounts 1 April 2023- 31 March 2024 Opening Balance Income Internal Transfers in Opening Balance clf plus Income and Intemal Transfers in £74,419.71 Expenditure Intemal Transfers out Expenditure plus Intemal Transfers out Closing Balan Comments Current Account £5,763.89 £38,839.66 29.816.16 £43,244.99 (exdudes £13.20 petty cash payment - see below £28,092.00 £71,336.99 £3,082.72 Income includes £27,947.03 insurance settlement Business Account £25,073.06 £466.48 £48,000 £73,539.54 £0.00 £68,846.09 £68,846.09 £4,693.45 Income is interest (includes £332.71 interest frtjn Bond) {excludes £332.71 interest from Bond. accounted for under income Extension Current Account Extension Savings Account Bar Account £0.00 £7,586.30 £2,020.00 £9,606.30 £3,828.66 £720.20 £4,548.86 £5,057.44 Income includes £720.20 paid into wrong account Income includes £83.04 interest £9,051.00 £1,826.15 £35.00 £10,912.15 £0.00 £2,950.00 £2,950.00 £7,962.15 £2,830.23 £5,815.58 £57.00 £8,702.81 £3,115.22 £0.00 (see comment) £3,115.22 £5,587.14 (£0.45 deducted due to bank e￿or) Expenditure includes £20.07 transfer for supplies. Closing balance redU￿d by £0.45 due to bank error Term osit Petty cash Total Balances Combined £20,000.00 £0.00 £205.00 £0.00 £205.00 £18.12 £0.00 £18.12 £186.88 £5 deposit lo current account on 419123 £42,718.18 £46569.78 Treasurer................................Date. %ls124 .Date.. Independent auditors report to the Trustees of Culmington Village Hall I have audited the financial accounts of Culmington Village Hall for the year ended 31 March 2024. In my opinion, the financial accounts give a true and accurate representation of the state of the charity's affairs as of 31 March 2024. Signed: dy McNally Date: Independent auditors report to the Trustees of Culmington Village Hall I have audited the financial accounts of Culmington Village Hall for the year ended 31 March 2024. In my opinion, the financial accounts give a true and accurate representation of the state of the charity's affairs as of 31 March 2024. Signed: dy McNally Date: