## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 February 2022 **To** 31 January 2023 ## Section A Reference and administration details **Charity name** CLEOBURY MORTIMER PARISH HALL **Other names charity is known by Registered charity number (if any)** 522495 ~~—=~~ **Charity's principal address** Parish Hall Lower Street CLEOBURY MORTIMER **Postcode** DY14 8BN ## **Names of the charity trustees who manage the charity** **Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** Chair 1[Mrs Gabriele ] FRANKLIN Trustee 2[Geoffrey ] HAINSWORTH 3 Mrs Janet SHORT Treasurer 4 ~~ee~~[Ms Vicky ] Secretary ~~ee~~ FRANKLIN 5 Dr Robert HODGE Trustee ~~———~~ 6 Richard DAVIES Trustee 7 8 9 10 11 12 13 14 15 16 17 18 19 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** ## ~~————————~~ **Name Dates acted if not for whole year** March **2012** **TAR** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Conveyance and deed of trust dated 15 April 1948 as amended Type of governing document by resolutions dated 8 July 2022 and 20 May 2024 (eg. trust deed, constitution) Unincorporated trust How the charity is constituted - (eg. trust, association, company) Nomination by residents of Cleobury Mortimer at AGM, and then co-opted Trustee selection methods by Trustees to serve for three years. Existing trustees continue in office (eg. appointed by, elected by) unless they resign. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C** ## **Objectives and activities** “ … purposes of physical and mental training and recreation and social moral and intellectual development through the medium of reading and recreation rooms library lectures classes recreations and entertainments or otherwise as may be found expedient for the benefit of the inhabitants of the Parish of Cleobury Mortimer in the County of Salop and its immediate vicinity without distinction of sex or of political religious or other opinions subject to the provisions of these presents.” **Summary of the objects of the charity set out in its governing document** March **2012** **TAR** 2 The Trust provides and maintains a parish hall allowing it to be used by the community and charging fees when used for private use to be put towards the future maintenance of the hall. The Trust also organises events on occasion in order to raise funds. The Trustees have regard to the guidance issued by the Charity Commission on public benefit and ensure that newly appointed trustees are familiar with that guidance **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** The Trust does not make grants. The Trust owns two residential properties. These are currently rented – one as an assured shorthold tenancy and one as a protected tenancy. The Trust maintains a reserve against the need for property repairs and improvements. You **may choose** to include further statements, where relevant, about: The Trust relies heavily on the efforts of small band of volunteers – largely the Trustees themselves. No compensation is paid, - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** Since the AGM in May 2023, the Trustees have been very busy. The hall continues to be a much-loved and well-used facility with groups using it every weekday. It is also used for regular cinema showings. Despite immense obstacles, the Trustees have managed to find the funds required to repair the bell-cote on the roof, which has deteriorated badly and is leaking. Some £28,000 has been raised towards the cost. The Trustees have established a boxing club for youngsters, teenagers and adults. The Trustees have established a reputation for well-run events, including a Bavarian evening, a Military Wives Choir concert, a folk-evening, and a barn dance. These have all raised funds towards maintenance and improvement of the hall. The Trustees acknowledge grants from the Woodward Education Trust, the Garfield Weston Foundation and the Town Council. Flicks in the Sticks continues to be a popular monthly event. A festival of great British cinema dames in February was a great success. March **2012** **TAR** 4 **Section E Financial review** ~~ee~~ **Brief statement of the charity’s policy on reserves** The Trustees have no current policy on reserves other than to retain an amount of £10,000 or so towards repair and renovation of the two rental properties. **Details of any funds materially in deficit** There is no deficit. ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; The principal source of funds is rental of the hall as used by groups, but has been augmented by fund-raising activities which are planned to increase in the following financial year. Maintenance of the hall is expensive and the Trust does not currently meet the costs of maintenance out of the proceeds of rental of the hall itself. Expenditure is essential though in order to provide a safe warm space for community use. The nearest alternative facilities are some 12-15 miles away: public transport services are very limited and the age profile of the community includes a large number of elderly. - investment policy and objectives including any ethical investment policy adopted. ## ~~ee~~ **Section F Other optional information** **Section G Declaration** ~~ee~~ **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s)** ~~Paael~~ **Full name(s)** Dr Robert HODGE ~~ee ee~~ **Position (eg Secretary, Chair,** Trustee **etc)** ~~ee ee~~ **Date** 24 May 2024 ~~|~~ March **2012** **TAR** 5 |**522495**
**CLEOBURY MORTIMER PARISH HALL**
**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
~~a~~|~~a~~|**CC16a**| |---|---|---| |**01/02/2023**
**31/01/2024**
Period start date
Period end date
**To**
**For the period**
**from**||| ## **Section A Receipts and payments** |**Unrestricted**
**funds**||**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**Last year**|| |---|---|---|---| |**to the nearest**
**£**|**to the nearest**|**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**|| |**A1 Receipts**|||| |Donations, grants and legacies
**9,360**
**-**
**-**
**9,360**
**15,999**
Operatingactivities
**9,904**
**-**
**-**
**9,904**
**4,128**
Charitable activities
**10,741**
**-**
**-**
**10,741**
**10,063**
Investment asset income
**10,805**
**-**
**-**
**10,805**
**9,990**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_**_(Gross income for_
_AR)_
**40,810**
**-**
**-**
**40,810**
**40,180**
~~=—=====~~|||| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**40,810**
**-**
**-**
**40,810**
**40,180**
~~S555~~|||| |**A3 Payments**|||| |Operatingactivities
**6,858**
**-**
**-**
**6,858**
**2,118**
Charitable activities
**19,318**
**-**
**-**
**19,318**
**19,523**
Propertycosts
**395**
**-**
**-**
**395**
**1,343**
Hall repairs and renovations
**28,885**
**28,885**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ 55,456**
**-**
**-**
**55,456**
**22,984**
~~======~~|||| |**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**_Sub total_ -**
**_Total payments_**
**55,456**
~~= ————~~|~~————~~|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**55,456**
**22,984**
~~————~~|| |**_Net of receipts/(payments)_**
**- 14,646**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_**
**- 14,646**
~~—~~||**-**
**- - 14,646**
**17,196**
**- -**
**-**
**-**
**- -**
**-**
**-**
**-**
**- - 14,646**
**17,196**|**17,196**
**-**
**-**
**17,196**| CCXX R1 accounts (SS) 08/08/2024 1 ## **Section B Statement of assets and liabilities at the end of the period** **Unrestricted Restricted Endowment Categories Details funds funds funds to nearest £ to nearest £ to nearest £ B1 Cash funds** Operating account **8,207 - -** Investmemt account **10,000 - -** Property account **121 - -** Cash and PayPal **317 - -** _**Total cash funds**_ **18,645 - -** ~~ars~~ (agree balances with receipts and payments account(s)) Agreement Error OK OK **Unrestricted Restricted Endowment funds funds funds Details to nearest £ to nearest £ to nearest £ B2 Other monetary assets - - - - - - - - - - - - - - - - - -** ~~————~~ **Fund to which Current value Details asset belongs Cost (optional) (optional) B3 Investment assets - - - - - - - - - -** ~~ate~~ **Fund to which Current value Details asset belongs Cost (optional) (optional) B4 Assets retained for the - - charity’s own use - - - - - - - - - - - - - - - -** ~~att~~ **Fund to which Amount due When due Details liability relates (optional) (optional) B5 Liabilities - - - - -** Signed by one or two trustees on Date of behalf of all the trustees Signature Print Name approval DR R J HODGE ~~——=~~ CCXX R2 accounts (SS) 2 08/08/2024 **TRADING ACCOUNT 1st FEBRUARY 2023 TO 31st JANUARY 2024 BALANCE SHEET 31st JANUARY 2024** |**RECEIPTS**|**£**|**EXPENDITURE**|**£**| |---|---|---|---| |**DONATIONS, GRANTS AND LEGACIES**|||| |Grants|4,675.00||| |Donations|3,748.00|Donations expended|(258.65)| |Gift Aid|937.50||| |**TOTAL DONATIONS**|**9,360.50**||**(258.65)**| |**OPERATING ACTIVITIES**|||| |Flicks in the Sticks|1,403.64|Flicks in the Sticks|(1,621.01)| |Bar|3,707.27|Bar costs|(2,456.64)| |Other fund raising|4,793.11|Other fund raising|(2,522.55)| |**TOTAL OPERATING ACTIVITIES**|**9,904.02**||**(6,600.20)**| |**CHARITABLE ACTIVITIES**|||| |Regular hire|9,958.00||| |Occasional hire|782.50||| |Boxing club|2,158.08|Boxing club|(1,688.25)| |||Caretaker|(3,184.80)| |||Cleaner & Cleaning|(641.22)| |||Repairs & Renewals|(5,547.67)| |||Renovation|(28,885.20)| |||Electricity|(1,094.23)| |||Oil|(1,654.28)| |||Water rates|(644.81)| |||Insurance|(1,107.00)| |||Town Council loan|(1,200.00)| |||Sundry costs|| |||Insurance and licences|(567.50)| |||Legal and professional|0.00| |||Accountancy fees|0.00| |||Website|0.00| |||Postage and stationery|(13.10)| |||Sundry costs|(3,663.91)| |**TOTAL HIRE**|**10,740.50**||**(48,203.72)**| |**INVESTMENT ASSET INCOME**||**PROPERTY COSTS**|| |1 Lower St|5,030.00|Property repairs and improvements|0.00| |1 Wells Place|5,775.00|Insurance|(394.64)| |**TOTAL INVESTMENT ASSET INCOME**|**10,805.00**|**TOTAL PROPERTY COSTS**|**(394.64)**| |**TOTAL INCOME**|**40,810.02**|**TOTAL EXPENDITURE**|**(55,457.21)**| |**DONATIONS, GRANTS ETC**|**9,360.50**||| |**OPERATING ACTIVITIES**|**3,303.82**||| |**CHARITABLE ACTIVITIES**|**(37,463.22)**||| |**INVESTMENT ASSET INCOME**|**10,410.36**||| |**NET INCOME FOR YEAR**|||**(14,647.20)**| |**BANK ACCOUNT**|**01 Feb 2023**||**31 Jan 2024**| |Treasurer's account|25,590.62|Treasurer's account|8,206.84| |Property account|7,121.20|Property accouunt|121.20| |Deposit account||Deposit account|10,000.00| |Cash at hand|18.39|Cash at hand|263.00| |PayPal account|99.77|PayPal account|54.39| |Net income|||| |**BALANCE SHEET**
Bank account
8206.84
~~ee~~||Trust funds
8,645.23
——(—issSsis|| |Property account|121.00|Designated funds|7,400.00| |Investment account|10000.00||| |PayPal account|54.39|Restoration fund|0.00| |Uncleared items|‐|Provision: 1 Lower Street|2,600.00| |Cash|263.00||| |**ASSETS**|**18,645.23**|**LIABILITIES**|**18,645.23**| |Accounts checked and agreed to the|||| |statements and books|oJ|Robert HODGE, Trustee|| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the Irusteesl members of CLEOBURY MORTIMER PARISH HALL On accounts for the year ended Charity no (if any) 31 JANUARY 2024 522495 Set out on pages I report to the Irustees on my examination of the accounts of the above charity ('the Trust") for the year ended Responsibilities and As the charity trustees of the Trusl, you are responsible for the preparation basis of report of Ihe accounts in accordance wrth the requirements of the Charities Act 2011 ("the Act"). l ￿port in respect of my examinalion of Ihe Trusl's accounls carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable 01￿ctiOnS given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examinalion. I confirm thal no material matters have come to my attention (other than that disclosed below.) in connection with the examination which gives me cause to believe that in. any material respect.. accounting records were not kept in accordance wtth section 130 of the Act or the accounts do not accord with the accounling records Independent examinerfs statement I have no concerns and have come across no olher matters in connection with the examination to which attention should be drawn in order to enable a proper undersianding of the accounts to be reached. . Pleasydelete the words in the brackets if they do not apply. Date: 24 MAY 2024 Signed: Name: Relevant professional qualification(s) or body (if any): K, Address: r)A IER October 2018