**Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 February 2022 **To** 31 January 2023
## Section A Reference and administration details
**Charity name**
CLEOBURY MORTIMER PARISH HALL
**Other names charity is known by**
**Registered charity number (if any)** 522495
**Charity's principal address** Parish Hall Lower Street CLEOBURY MORTIMER **Postcode** DY14 8BN
**Names of the charity trustees who manage the charity**
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19|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|---|
|||Mrs Gabriele
FRANKLIN|Chair|||
|||Geoffrey
HAINSWORTH|Trustee|||
|||Mrs Janet SHORT|Treasurer|||
|||Ms Vicky
FRANKLIN|Secretary|||
|||Dr Robert HODGE|Trustee|18.5.22 - 31.1.23||
|||Richard DAVIES|Trustee|18.5.22 - 31.1.23||
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|||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
|||**Name**||**Dates acted if not for whole year**||
|||CleoburyMortimer Town Council||1.2.22 – 15.12.22||
|||Official Custodian for Charities||15.12.22 – 31.1.23||
March **2012**
**TAR**
1
**Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Conveyance and deed of trust dated 15 April 1948 as amended by Type of governing document resolution dated 8 July 2022 (eg. trust deed, constitution) Unincorporated trust How the charity is constituted (eg. trust, association, company) Election by residents of Cleobury Mortimer at AGM, serve for three years Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
“ … purposes of physical and mental training and recreation and social moral and intellectual development through the medium of reading and recreation rooms library lectures classes recreations and entertainments or otherwise as may be found expedient for the benefit of the inhabitants of the Parish of Cleobury Mortimer in the County of Salop and its immediate vicinity without distinction of sex or of political religious or other opinions subject to the provisions of these presents.”
March **2012**
**TAR**
2
The Trust provides and maintains a parish hall allowing it to be used by the community and charging fees when used for private use to be put towards the future maintenance of the hall. The Trust also organises events on occasion in order to raise funds.
The Trustees have regard to the guidance issued by the Charity Commission on public benefit and ensure that newly appointed trustees are familiar with that guidance
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
The Trust does not make grants.
The Trust owns two residential properties. These are currently rented – one as an assured shorthold tenancy and one as a protected tenancy. The Trust maintains a reserve against the need for property repairs and improvements.
You **may choose** to include further statements, where relevant, about:
The Trust relies heavily on the efforts of small band of volunteers – largely the Trustees themselves. No compensation is paid,
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
## Section D Achievements and performance
Since the AGM in May 2022, the Trustees have been very busy. **Summary of the main achievements of the charity** The hall continues to be a much-loved and well-used facility with groups **during the year** using it every weekday. It is also used for regular cinema showings. Faced with the need for extensive repairs and renovations to ensure electrical safety, the Trustees successfully obtained a grant of £5,800 and were able to carry out the work. The Trustees have struggled to find the funds required to repair the bellcote on the roof, which has deteriorated badly and is leaking. Almost £25,000 is required. Despite being turned down by the Heritage Lottery Fund, the Trustees have managed to obtain grants totalling £10,000 towards the costs of repairs. An extensive renovation of the bar area, with repainting and decoration, has resulted in a much better use of the small hall. The Trustees have commenced fund raising activities, including a successful Christmas craft fair, whisky tasting and well-attended Burns supper. A new website and Facebook page have been implemented.
March **2012**
**TAR**
4
## **Section E**
## **Financial review**
The Trustees have no current policy on reserves other than to retain an **Brief statement of the** amount of £7,000 or so towards repair and renovation of the two rental **charity’s policy on reserves** properties.
**Details of any funds materially** There is no deficit as such, but the Trustees are faced with a need to find **in deficit** £25,00 to repair the bell-cote on the roof.
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
The principal source of funds is rental of the hall as used by groups, but has been augmented by fund-raising activities which are planned to increase in the following financial year.
Maintenance of the hall is expensive and the Trust does not currently meet the costs of maintenance out of the proceeds of rental of the hall itself. Expenditure is essential though in order to provide a safe warm space for community use. The nearest alternative facilities are some 1215 miles away: public transport services are very limited and the age profile of the community includes a large number of elderly.
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**Full name(s)** Dr Robert HODGE **Position (eg Secretary, Chair,** Trustee **etc) Date** 3 March 2023
March **2012**
**TAR**
5
|**Charity Name**||**No (if any)**||
|---|---|---|---|
|**CLEOBURY MORTIMER PARISH HALL**||**522495**||
|**Receipts andpayments accounts**|||**CC16a**|
|Period start date
**For the period**
**from**
**01/02/2022**|**To**|Period end date
**31/01/2023**||
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**15,999**
**4,128**
**10,063**
**9,990**
**-**
**-**
**-**
**-**
**40,180**
**-**
**-**
**-**
**40,180**
**2,118**
**19,523**
**1,343**
**1,050**
**-**
**-**
**-**
**-**
**-**
**24,034**
**-**
**-**
**-**
**24,034**
**16,146**
**-**
**-**
**16,146**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**15,999**
**4,128**
**10,063**
**9,990**
**-**
**-**
**-**
**-**
**40,180**
**-**
**-**
**-**
**40,180**
**2,118**
**19,523**
**1,343**
**1,050**
**-**
**-**
**-**
**-**
**-**
**24,034**
**-**
**-**
**-**
**24,034**
**16,146**||**Last year**
**to the nearest £**|
|Donations,grants and legacies|**15,999**|||||**8,000**|
|Operatingactivities|**4,128**|||||**528**|
|Charitable activities|**10,063**|||||**5,558**|
|Investment asset income|**9,990**|||||**10,170**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|
**40,180**|||||**24,256**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|~~**_Sub total_**~~|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**24,256**|
||||||||
|Operatingactivities|**2,118**|||||**450**|
|Charitable activities|**19,523**|||||**6,762**|
|Propertycosts|**1,343**|||||**3,943**|
|Governance costs|**1,050**|||||**3,692**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**|**24,034**|||||**14,847**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_**|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**14,847**|
||||||||
||**16,146**|**-**|**-**|
**16,146**||**9,409**|
||**-**|**-**|**-**|**-**||**-**|
||**-**|**-**|**-**|**-**||**-**|
||**16,146**|**-**|**-**|
**16,146**||**9,409**|
CCXX R1 accounts (SS)
16/03/2023
1
|**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Operating account
Property account
Cash and PayPal
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**25,590**
**-**
**7,121**
**-**
**118**
**-**
**32,829**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
DR R J HODGE|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||DR R J HODGE|15.3.23|
|||||
CCXX R2 accounts (SS)
16/03/2023
2
**TRADING ACCOUNT 1st FEBRUARY 2022 TO 31st JANUARY 2023 BALANCE SHEET 31st JANUARY 2023**
|**RECEIPTS**|**£**||**EXPENDITURE**|**£**||
|---|---|---|---|---|---|
|**DONATIONS, GRANTS AND LEGACIES**||||||
|Woodward Educational Trust||5,800.00||||
|Lottery for all||10,000.00||||
|Donations||199.00||||
|||**15,999.00**||||
|**OPERATING ACTIVITIES**||||||
|Flicks in the Sticks||1,649.57|Flicks in the Sticks||(1,144.45)|
|Bar||1,125.78|Bar costs||(607.65)|
|Other fund raising||1,352.66|Other fund raising||(365.82)|
|**TOTAL OPERATING ACTIVITIES**||**4,128.01**|||**(2,117.92)**|
|**CHARITABLE ACTIVITIES**||||||
|Regular hire||9,208.50|Caretaker||(1,831.71)|
|Occasional hire||855.00|Cleaner & Cleaning||(2,061.91)|
||||Repairs & Renewals||(10,754.49)|
||||Electricity||(834.18)|
||||Oil||(1,184.72)|
||||Water rates||(622.22)|
||||Insurance||(1,033.56)|
||||Town Council loan||(1,200.00)|
||||Sundry costs|||
||||Insurance and licences||(570.14)|
||||Legal and professional||27.00|
||||Accountancy fees||(240.00)|
||||Website||(28.79)|
||||Postage and stationery||(1.90)|
||||Sundry costs||(237.00)|
|**TOTAL HIRE**||**10,063.50**|||**(20,573.62)**|
|**INVESTMENT ASSET INCOME**|||**PROPERTY COSTS**|||
|1 Lower St||4,590.00|Property repairs and improvements||(1,085.00)|
|1 Wells Place||5,400.00|Insurance||(258.14)|
|**TOTAL INVESTMENT ASSET INCOME**||**9,990.00**|**TOTAL PROPERTY COSTS**||**(1,343.14)**|
|**TOTAL INCOME**||**40,180.51**|**TOTAL EXPENDITURE**||**(24,034.68)**|
|**DONATIONS, GRANTS ETC**||**15,999.00**||||
|**OPERATING ACTIVITIES**||**2,010.09**||||
|**CHARITABLE ACTIVITIES**||**(10,510.12)**||||
|**INVESTMENT ASSET INCOME**||**8,646.86**||||
|**NET INCOME FOR YEAR**||**16,145.83**||||
|**BANK ACCOUNT**||**01‐Feb‐22**|||**31‐Jan‐23**|
|Treasurer's account||9,562.95|Treasurer's account||25,590.62|
|Property account||7,121.20|Property accouunt||7,121.20|
|Cash at hand|||Cash at hand||18.39|
|PayPal account|||PayPal account||99.77|
|Net income||16,145.83||||
|**BALANCE SHEET**||||||
|Bank account||25,590.62|Trust funds||13,499.69|
|Property account||7,121.20|Designated funds||4,521.20|
|PayPal account||99.77|Restoration fund||12,209.09|
|Uncleared items||‐|Provision: 1 Lower Street||2,600.00|
|Cash||18.39||||
|**ASSETS**||**32,829.98**|**LIABILITIES**||**32,829.98**|
|Accounts checked and agreed to the||||||
|statements and books||||||
Janet SHORT, Treasurer