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2023-12-31-accounts

Church Aston And Chetwynd Aston Village Hall Annual General Meeting 7[th] February 2024

Present

Malcolm Bennett (Chair) Phil Gillum (Treasurer) Anthony Del-Manso (Secretary) Liz Kemp (Booking Secretary) Billie Knight Bridget Page John Masters Jenny Cann Andy Stokes Andy Potter Clare Potter Linda Del-Manso Peter Del-Manso Gwenda Jones Lis Rawson Ann Martin Mary Young

Apologies

John Debenham and Paul Fletcher have sent letters of resignation and weren’t expected to attend the meeting. Otherwise, everyone expected was present.

Minutes from Last AGM

The Minutes were reviewed and approved.

Matters Arising

None

Chairman's Report.

Firstly welcome everyone to this meeting. The year has been the most successful since the hall started over 100 years ago and this will be confirmed when the treasurer presents the accounts. Highlight of the year has to be the recognition of the work done within the hall and its committee members being awarded the Kings Award for Voluntary Service. The award should have been presented today but due to circumstances this has been postponed and no new date has been set. The sub group led by Anthony Del Manso and supported by others put on some excellent events in 2023 including Ballet (Nutcracker), films (Elvis, Bohemian Rhapsody, Top Gun) just to name a few and several live performances. A programme has been started for the first half of 2024 so look at the list and book tickets as they do sell out very quickly.

There have been several improvements to both the inside and outside of the hall most notable being we have increased the capacity of the car park and found a proper home for the waste recycle bin. We have also been donated sound equipment for use in live performances from a local group and I would like to thank them for their generosity.

Moving forward there are several plans in place to enhance the facilities on offer and improve what we currently have.

Finally I would like to thank the hall users for continuing to support the hall and if there is anyone here who is looking to hire this hall please contact the booking secretary.

Church Aston And Chetwynd Aston Village Hall Annual General Meeting 7[th] February 2024

Treasurer's Report

The accounting period for this report starts on the 1[st] of January and finishes on the 31[st] December 2023.

The year has been exceptional. We have lost a few groups but the time slots have mostly been taken up. The events that have been held have been a great success and exceeded my expectations and I suspect 2024 will be another great year.

Getting the Kings Award for Voluntary Service was a bonus which has brought the hall to the attention of several people and groups such as,

Income and Expenditure figures.

I have broken down the income into distinct areas this is so that we can clearly see where we are generating income which is used to maintain the hall and hopefully enhance the facilities further.

Capital Expenditure.

This for the year was £5011.45 and included the following items but not exclusively,

Excess of Income over Expenditure.

For the year ending 31[st] December 2023 the excess of income over expenditure was £6809.52. The best it has ever been and that includes capital repayments of £2400.00 on the loan.

Maintenance.

A maintenance programme is in place and this year we have been quite fortunate in that the cost has been well within expectations. I hope that 2024 will continue in the same vein.

Grants.

During the year we had grants from the following organisations

Church Aston And Chetwynd Aston Village Hall Annual General Meeting 7[th] February 2024

Future Work.

Regarding this I refer you to the chairman’s report as previously presented.

Hall Finances Going Forward.

We continue to repay the loan facility from the Co op which was a five year deal being £10,000.00 interest free loan with repayments at £200 per month and this will be completed towards the end of 2024.

There are currently no legal charges against the property.

We are also part way through a five year agreement in relation to the hall insurance which sees no increase in the premium during this time apart from any changes to Insurance Premium Tax (IPT) usually announced in the budget. This I have done previously and with the current state of the insurance market this has worked very well in our favour.

Conclusion.

I see no logical reason why the hall should not continue in its present format.

I certify that these accounts are a true and accurate reflection of the affairs of the village hall for the above stated period which has been audited.

Election of Officers

Malcolm Bennet offered to re-stand as Chairman and this was seconded by all Phil Gillum was nominated and seconded as Treasurer Anthony Del-Manso was nominated and seconded as Secretary. Liz Kemp was nominated and seconded as Booking Secretary

Election of other Committee members

John Masters, Andy Stokes, Jenny Cann, Andy Potter, Clare Potter and Billie Knight were all reelected to the committee. New members Linda Del-Manso and Peter Del-Manso were also voted on to the committee. Bridget page was also re-elected subject to approval from the Parish Council.

Change of Name from ‘Church and Chetwynd Aston Institute Village Hall’ to ‘Church and Chetwynd Aston Village Hall’ (remove the word ‘Institute’).

This was discussed and it was unanimously agreed that we should change the name to reflect current practice.

Questions from the public and users of the hall.

The four persons representing users and volunteers were invited to stay for the following committee meeting and to voice their points during that meeting. The WI representatives said that the WI were happy to give help whenever required. They also said that they sometimes had difficulty getting into the Aston Room when the main hall was occupied as they didn’t have a key for the new door into the storeroom. It was decided to get a key cut for them. Clare Potter and Jenny Cann also requested a key. Andy is to get some cut. There was also concern about boiling water provision, in the kitchen. They would like to have a Quooker tap or something similar. Andy will investigate and report back. They said that their WI is going well with over 55 members. The trolley that was provided for moving the tables, the new chairs and the use of the projector and screen facilities have all been favourably received.

Church Aston And Chetwynd Aston Village Hall Annual General Meeting 7[th] February 2024

Chairman to close the meeting.

The meeting was closed.

Minutes approved by: ………………………………………………..

Date: …………………………………….

Income & Expenditure for Church & Chetw

23580.75

Hall Hirings

Tai Che 875.00
Ballroom 962.50
1 to 1 30.00
Medau 693.75
Bowling 2113.25
Only Believe 2993.50
Sophia Cintas 1936.50
Party 1278.25
Ray Wright 116.00
Urban Outsteppers 1110.00
Anne Ford 315.75
Karate 500.00
Womens Institute 293.25
Band Practice 51.00
One off Group 97.50
Scouts 1762.50
Clare Potter 850.00
Joanne Burt 943.00
Telford & Wrekin 1088.50
Liz Musical Steps 224.50
U3A Guitar 1255.25
Whist 741.00
A Trumper 1315.00
Line Dancing 400.00
School 25.00
Bradbury Jones 180.00
Wrekin Bowls 75.00
W I crafts 180.00
Lagina Cook 75.00
A Beckett 750.00
Chetwynd Parish Co 70.00
W Aston 50.00
KYNAS Sing 100.00
NFG Accounts 120.75
Misc 9.00
Income From Events 10023.76
Fund Raising 9633.76
Craft Fair 390.00
Grants 1080.00
Chetwynd Aston &
Woodcote P C 180.00
Boughey Trust 900.00
Fire Extinguisher
Testing 102.90
Insurance 937.35
T & W Non Domestic
Rates 481.40
Caretaker Fees 6560.00
Performing Rights
Society 183.55
Utilities 3241.72
Maintenance 1873.85
Sundry Items 272.18
Waste Disposal 672.83
Loan Repayments 2200.00
Event Costs 6453.95
Capital Expenditure 5011.45
Excess of income
over expenditure 7112.42
Donations 47.22
Paul Dainty 25.00
Western Power 7.22
Alzheimers Society 15.00
1127.22
Interest 371.87
CCLA Interest 366.28
Bank interest 5.59
35103.60 35103.60
Bank Balances
Treasurers
Account 24144.56 Co op (Loan) 2200.00
No 2 Account 1039.02
Business Reserve 1333.90
C C L A 10558.37
Cash Float 350.00
Total 37425.85

wynd Aston Village Hall 2023

INCOME
Donations and legacies (excluding Endowments Received) £1,127.22
Charitable activities £23,580.75
Other trading activities £10,023.76
Investments £371.87
Other £0.00
TOTAL £35,103.60
Date Payee Payment
4th January FCC Environmental £129.95
6th January Cakes from W I £21.80
6th January M Bennett £76.57
9th January GallerySingers £75.00
10th January Virgin Media £26.40
10th January Arts Alive £81.00
16th January Gill Stokes £34.96
17th January Octopus Energy £112.19
18th January Co op £200.00
19th January PerformingRights Society £183.55
20th January M Bennett £66.98
23rd January SSE Gas £55.34
23rd January The Clean Machine Direct £111.85
24th January A Stokes £520.00
30th January Water Plus £87.66
31st January M Bennett £34.99
31st January M Bennett £841.82
2nd February Arts Alive £136.00
2nd February P Gillum £59.98
9th February M Bennett £63.95
9th February M Bennett £8.60
9th February M Bennett £116.41
10th February Virgin Media £26.40
13th February Wix Internet Service £158.40
14th February Octopus Energy £190.34
14th February M Bennett £42.00
14th February M Bennett £30.00
14th February M Bennett £25.21
17th February P Gillum £94.80
17th February Sign Shop £145.00
17th February M Bennett £77.89
17th February M Bennett £81.48
20th February Co op £200.00
23rd February SSE Gas £53.00
24th February A Stokes £520.00
24th February Cool Services £211.20
24th February M Bennett £47.55
1st March Water Plus £39.55
3rd March M Bennett £20.30
6th March P Gillum £37.23
10th March Virgin Media £26.40
10th March CommunityFirst Trading £937.35
10th March P Gillum £31.41
10th March P Gillum £420.00
14th March Octopus Energy £169.10
14th March Arts Alive £83.00
15th March P Gillum £10.00
15th March P Gillum £152.56
15th March J S Carpentry £230.00
16th March M Bennett £159.81
16th March J Bennett £11.20
16th March M Bennett £73.48
16th March The Clean Machine Direct £44.35
20th March Co op £200.00
21st March FCC Environmental £125.28
21st March N R Locke £440.00
22nd March Sign Shop £156.00
22nd March J Bennett £9.00
23rd March SSE Gas £50.96
24th March A Stokes £520.00
27th March Donation to Defib Training £40.00
29th March Water Plus £37.37
29th March Non Domestic Rates £481.40
30th March P Gillum £13.32
4th April B W Plumbing £134.00
4th April Gill Stokes £22.00
4th April L Del Manso £18.40
11th April Virgin Media £26.40
14th April Octopus Energy £178.26
18th April Co op £200.00
24th April A Stokes £520.00
24th April P Gillum £26.53
2nd May Water Plus £41.01
3rd May J Cann £285.92
3rd May M Bennett £11.95
3rd May The Ronnies £310.00
5th May Gill Stokes £291.22
5th May Arts Alive £93.00
9th May M Bennett £27.34
9th May M Bennett £88.57
9th May M Bennett £45.50
10th May Virgin Media £26.40
11th May Chris Beon £532.80
11th May P Gillum £88.20
12th May ICO £35.00
12th May M Bennett £57.61
18th May Octopus Energy £138.13
18th May Co op £200.00
22nd May SSE Gas £113.33
24th May A Stokes £520.00
25th May M Bennett £120.00
26th May Central Fire Control £102.90
26th may Lectri Call £36.00
26th May Adam Williams electrical £330.00
31st May Water Plus £42.56
31st May M Bennett £161.61
12th June Virgin Media £26.40
14th June Octopus Energy £133.72
20th June Arts Alive £93.00
20th June FCC Environmental £146.16
23rd June SSE Gas £62.17
26th June A Stokes £520.00
29th June Water Plus £43.36
29th June Peter Del Manso £100.95
30th June Arts Alive £93.00
3rd July Co op £200.00
5th July M Bennett £19.00
10th July Virgin Media £26.40
13th July H Evans £60.00
14th July Octopus Energy £125.32
14th July A Stokes £66.00
24th July SSE Gas £58.36
24th July A Stokes £520.00
31st July Water Plus £42.56
1st August Co op £200.00
2nd August John Masters £308.21
10th August Virgin Media £26.40
15th August Octopus Energy £127.03
21st August SSE Gas £55.51
21st August A Del Manso £350.49
24th August A Stokes £520.00
30th August Water Plus £98.81
1st September Co op £200.00
1st September The Clean Machine Direct £317.74
1st September The Clean Machine Direct £16.96
1st September The Clean Machine Direct £47.67
8th September Shropshire Ice Cream Comp any £86.40
11th September Virgin Media £26.40
14th September Octopus Energy £129.46
19th September FCC Environmental £125.28
19th September Wellington Brass Band £350.00
20th September The Clean Machine Direct £10.06
25th September SSE Gas £52.44
25th September A Stokes £520.00
29th September Water Plus £46.44
29th September L Smith £160.00
2nd October Co op £200.00
10th October Virgin Media £26.40
17th October Octopus Energy £133.90
23rd October SSE Gas £45.67
24th October A Stokes £520.00
27th October Arts Alive £83.00
27th October A Del Manso £232.98
30th October Water Plus £45.64
1st November Co op £200.00
7th November M Bennett £81.90
9th November Peter Donnigan £200.00
10th November Virgin Media £26.40
10th November Devils Chair £240.00
10th November A Del Manso £596.74
10th November Laura Aston £700.00
13th November JennyCann £93.29
14th November Octopus Energy £13.00
17th November Rowton Brewery £72.00
17th November Fish & Chipsuppers £189.00
23rd November The Clean Machine Direct £65.41
23rd November Laura Aston £50.00
24th November A Stokes £520.00
24th November A Del Manso £256.11
29th November Water Plus £46.44
30th November Chris Beon £120.00
1st December Co op £200.00
5th December Rowton Brewery £108.00
6th December Arts Alive £93.00
7th December SSE Gas £59.05
7th December Gill Stokes £24.00
11th December Virgin Media £26.40
14th December Octopus Energy £138.84
14th December M Bennett £16.00
14th December M Bennett £66.02
14th December M Bennett £1,000.00
14th December Mrs L Smith £160.00
19th December FCC Environmental £146.16
20th December Rowton Brewery £108.00
27th December A Stokes £520.00
27th December A Del Manso £164.15

£27,991.18

Salaries Utilities Sundry Maintenance Waste Disposal Events Capital
£129.95
£21.80
£76.57
£75.00
£26.40
£81.00
£34.96
£112.19
£200.00
£183.55
£66.98
£55.34
£111.85
£520.00
£87.66
£34.99
£841.82
£136.00
£59.98
£63.95
£8.60
£116.41
£26.40
£158.40
£190.34
£42.00
£30.00
£25.21
£94.80
£145.00
£77.89
£81.48
£200.00
£53.00
£520.00
£211.20
£47.55
£39.55
£20.30
£37.23
£26.40
£937.50
£31.41
£420.00
£169.10
£83.00
£10.00
£152.56
£230.00
£159.81
£11.20
£60.00 £13.48
£44.35
£200.00
£125.28
£440.00
£156.00
£9.00
£50.96
£520.00
£40.00
£37.37
£481.40
£13.32
£134.00
£22.00
£18.40
£26.40
£178.26
£200.00
£520.00
£26.53
£41.01
£285.92
£11.95
£310.00
£291.22
£93.00
£27.34
£73.57 £15.00
£45.50
£26.40
£532.80
£88.20
£35.00
£57.61
£138.13
£200.00
£113.33
£520.00
£120.00
£102.90
£36.00
£330.00
£42.56
£90.00 £71.61
£26.40
£133.72
£93.00
£146.16
£62.17
£520.00
£43.36
£100.95
£93.00
£200.00
£19.00

£26.40 £60.00 £125.32 £66.00 £58.36 £520.00 £42.56 £200.00 £308.21 £26.40 £127.03 £55.51 £350.49 £520.00 £98.81 £200.00 £317.74 £16.96 £47.67 £86.40 £26.40 £129.46 £125.28 £350.00 £10.06 £52.44 £520.00 £46.44 £160.00 £200.00 £26.40 £133.90 £45.67 £520.00 £83.00 £232.98 £45.64 £200.00 £81.90 £200.00 £26.40 £240.00 £596.74 £700.00 £93.29 £13.00 £72.00 £189.00 £65.41 £50.00 £520.00 £256.11 £46.44 £120.00

£200.00 £108.00 £93.00 £59.05 £24.00 £26.40 £138.84 £16.00 £66.02 £1,000.00 £160.00 £146.16 £108.00 £520.00 £164.15 £5,011.45

Description

cakes supplied for events. Xmas star plus light fittings Cancellation Fee

Nutcracker Ballet

Supplies and window cleaner

Licence fee based on hall hire Laminates & print cartridge

Caretaker supplies

A5 Flyer Stand New Chairs Elvis Movie 2 New Breville Kettles

Wood, Brackets & Glue for cupboards in store room. First Aid Supplies Wood to build cupboards in Store Room

2 Temporary Licences for Events Remove stumps & tidy flower bed next to bin. Wood for store cupboard New card reader for events payments New permanent signs for all notice boards New Fire/Heat Alarm for Plant Room Public Notice Licence

Air Conditioning Service & Maintenance Supplies for Cupboard Building. Supplies for Cupboard Building. Drink Supplies Insurance for Hall Drink Supplies Band Payment Folk Evening Band Payment Folk Evening Drink Supplies Work at front of hall fill in space in Apex Drink Supplies Cakes for Folk Night Plants & Gardener. Wood for cupboard Caretaker supplies

Electrical work lights and sockets New external and internal signs Measuring units for wine ect Drink Supplies Boiler service & pipe tap off Window Cleaned Event Supplies Drink Supplies Drink Supplies Laminate Sheets for advertising Live Group Karcher Window Cleaner & New Hoover Paint Drink Supplies and PIR unit Drink Supplies 12 New chairs Stamps ICO Annual Fee Drink Supplies Steel cabinet with locking doors PAT Testing Install 3 cameras PIR & lights in Store unit PV panels cleaned Drink Supplies Drink Supplies Fishermans Friend 2 Keys

Barn Dance Deposit Keys Replace lights in hall & Ladies Stage Lights Ice cream tubs bulk purchase Booking for December Wine Cooler and wine for events Cakes, Laminates, Print cartridge Deposit for live performance booked for 2024 Balance for Barn dance group Bar supplies Main fee for live performance Vista print run for 2024 events Beer Barn Dance suppers Caretaker Supplies Extra payment Bar supplies Steel Cabinet

Beer Caretaker Supplies Flowers Weedkiller & Broom Slab Work and Fence Post Replacement Beer Bar supplies

24 St Stephens Way Selly Oak Birmingham

24[th] January 2024.

To The Management Committee Church & Chetwynd Aston Village Hall Wallshead Way Church Aston Newport

I Kasia Niedzelska confirm that I have audited the books of the hall for the year ending on 31[st] December 2023 and here are my findings.

  1. The accounts are presented in a regulatory format and are easy to understand. 2. All payments are annotated with either a payment reference number or the cheque number and the date that the item was issued. This has been checked back against bank statements and cheque book stubs to confirm a match.

  2. All credits have been recorded correctly both in paper format and through an excel spreadsheet.

  3. All end of year balances match the appropriate bank statements.

In my opinion the figures stated are a true reflection of the income and expenditure that the hall has received and paid for this financial year.

Kasia