## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 January 2020 **To** 31 December 2020
## Section A Reference and administration details
**Charity name**
Church and Chetwynd Aston Institute Village Hall
**Other names charity is known by** Church and Chetwynd Aston Village Hall
**Registered charity number (if any)** 522491
**Charity's principal address** Wallshead Way Newport **Postcode TF10 9JG**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|---|
|||Dr Malcolm
Bennett|Chair|||
|||Mr PhilipGillum|Treasurer|||
|||Mr John
Debenham|Secretary|||
|||Mrs Liz Kemp|BookingSecretary|||
|||Mrs Billie Knight||||
|||Mr John Masters||||
|||Mrs Bridget Page||||
|||Mr Kevin Jeynes||||
|||Mr A Del-Manso||||
|||Mr Andrew Stokes||||
|||Mr HarryMurally||||
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|||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
|||**Name**||**Dates acted if not for whole year**||
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March **2012**
**TAR**
1
|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|
|---|---|---|---|
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|**Name of chief executive or names of senior staff members (Optional information)**||||
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|**Section B Structure, governance and management**||||
|**Description of the charity’s trusts**
Type of governing document
(eg. trust deed, constitution)
Constitution
How the charity is constituted
(eg. trust, association, company)
Institute
Trustee selection methods
(eg. appointed by, elected by)
Elected at AGM
**Additional governance issues (Optional information)**
You**may choose**to include
additional information, where
relevant, about:
policies and procedures
adopted for the induction and
training of trustees;
the charity’s organisational
structure and any wider
network with which the charity
works;
relationship with any related
parties;
trustees’ consideration of
major risks and the system
and procedures to manage
them.||||
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## **Section C Objectives and activities**
March **2012**
**TAR**
2
|**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|The trustees are responsible for the management and upkeep Church
and Chetwynd Aston Village hall.
The hall to be made available to paying groups and individuals for a
mixture of community and private functions.|
|---|---|
||Various site maintenance tasks that have improved the appearance,
performance and upkeep of the building
Installation of 14Kw Solar panel system including storage
batteries.
Insulation of the roof and remaining walls in the main hall with
both insulation and plasterboard.
Full redecoration of the main hall.
Installation of air conditioning units in the main hall.
Installation of suspended ceiling in the main hall, Aston Room and
kitchen.
Installation of downlighters in the main hall.
Conversion of lighting to LED.
The ceilings of the lobby, corridor and all of the toilets were
insulated , plastered, and painted.
Installation of small combi boiler to provide hot water and heating
to all toilets and kitchen.
Removal of an oudated electric boiler in the kitchen.
Reviewed electricty supply costs and changed supplier.
Not only have these activties approved the appearance of the property,
but we have taken the opportunity to confirm the the structural integrity of
many parts. The Committee also believe that many of the changes made
will deliver long term financial benefits :
Solar panels should reduce electricty cost during the summer months.
Switch to air conditioning units are hoped to obviate the need for the
large, inefficient and costly gas boiler that is currently used.
Installation of the combi boiler and radiators will also reduce the need for
the main boiler.
Unfortunately the Covid pandemic and national restrictions have meant
that the Hall has been vacant and unrented for a large majority of the
year.|
March **2012**
**TAR**
3
## **Additional details of objectives and activities (Optional information)**
The Committee again attempted to minimise oulay by undertaking much of the redecoration tasks themselves and with other volunteers. However this year's work naturally necessitated profeesional services : Suspended ceiling. Plastering. Gas installation and modifications. Electrical works to change light fittings etc. You **may choose** to include Installation of air conditioning units. further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
March **2012**
**TAR**
4
Section D Achievements and performance Sadly the Covid pandemic has meant that the hall has been closed and **Summary of the main** unused for most of the year. **achievements of the charity during the year** Completing all of the redecoration and modernisation can been seen as an achievement and may well have taken longer in “normal circumstances”.
## **Section E Financial review**
March **2012**
**TAR**
5
**Brief statement of the charity’s policy on reserves**
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
Our primary income is derived from hiring the hall. This has obviously been seriously restricted over the last 12 months. However we are quietly optimistic that our regular hirers will return when the situation permits.
We believe that we have a halthy reserve, have agreed that no further capital expenditure will be undertaken without grant matching or other sponsorship.
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** J E Debenahm **Full name(s)** John Edward Debenham **Position (eg Secretary, Chair,** Secretary **etc)**
**Date** 10/05/21
March **2012**
**TAR**
6
Income & Expenditure for Church & Chetwynd Aston Village Hall 2020
|Scouts|620.50|Salaries|5239.92|
|---|---|---|---|
|Whist|442.00|Insurance|741.47|
|||Performing Rights||
|Love Dress Making|185.00|Society|424.68|
|Line Dancing|1572.00|Utilities|3907.44|
|W I|82.00|Maintenance|838.87|
|Ballroom/Tea Dance|514.00|Sundry Items|270.60|
|WRVS|20.00|Waste Disposal|433.68|
|||Fire Extinguisher||
|Christian Fellowship|512.00|Testing|116.40|
|Bowling|568.50|||
|Ray Wright|90.00|||
|Sarah Bentley|22.50|||
|Pilates|117.00|||
|Tai Che|436.50|||
|Party|352.50|Loan repayments|800.00|
|Medau|1120.50|||
|Telford & Wrekin Council|290.00|||
|Karate|234.00|||
|Western Power|7.22|||
|U3A|30.00|||
|A Bradbury Jones|304.00|||
|Newport Mail Voice Choir|10.00|**Capital Work**||
|Dave Thomas Dance|139.50|Welding Work|160.00|
|Andy Stokes|21.00|Tree Removal|200.00|
|Urban Outsteppers|132.00|Structural Survey|672.00|
|Clever Tutors|150.00|Ace Solar|4282.00|
|Joanne Burt|216.00|Aston Room|2265.09|
|D Headley|13.00|Solar Panels|12031.00|
|St Peters Lodge|24.00|Air Con/Heating|2600.00|
|Dance Connection|60.50|Cool Services|9250.09|
|||Interior Ceilings|3291.75|
|Interest|0.40 Barclays|Plasterer|8286.00|
|||Plaster & Materials||
||26.62 CCLA|for work|2281.27|
|||Woodwork for doors||
|||windows Ect|1277.51|
|||Electrical Work|4517.34|
|||Paint & other||
|||materials|760.31|
|||Water & Heating||
|Grants||Kitchen & Toilets|3200.00|
|Lottery Grant|6500.00|Various for Project|298.54|
|Donation A Eade|1000.00|Ceiling Work|567.00|
|Donation Jessica Homer|5.00|||
|Womens Institute|550.00|||
|Co Op Grant|1000.00|||
|Chetwynd Aston Council|1000.00|||
|Church Aston Council|1000.00|||
|Telford and Wrekin|12434.78|||
|Sport England|20000.00|||
|Excess of Expenditure||||
|over income|16909.94|||
|Total|68712.96|Total|68712.96|
|Bank Balances||||
|Treasurers Account|19168.78|||
|No 2 Account|581.81|Philip Gillum (Loan)|20000.00|
|Business Reserve|527.77|Co Op (Loan)|9200.00|
|C C L A|10145.28|||
|Total|30423.64||29200.00|
24 St Stephens Way Selly Oak Birmingham
10[th] March 2021.
To The Management Committee Church & Chetwynd Aston Village Hall Wallshead Way Church Aston Newport
I Kasia Niedzelska confirm that I have audited the books of the hall for the year ending on 31[st] December 2020 and here are my findings.
1. The accounts are presented in a regulatory format and are easy to understand. 2. All payments are annotated with either a payment reference number or the cheque number and the date that the item was issued. This has been checked back against bank statements and cheque book stubs to confirm a match.
3. All credits have been recorded correctly both in paper format and through an excel spreadsheet.
4. All end of year balances match the appropriate bank statements.
In my opinion the figures stated are a true reflection of the income and expenditure that the hall has received and paid for this financial year.
Kasia