Trustees, Annual Report For the period From (start datel to end date Section A Reference and adrNini5tration details Charlty nama 3rd West Brid ord Fria Scout Grou Other names the charity is known by Registered charity number (If any) HQ registration number Charity's principal address 46 Musters Road West Brid ford Nottin ham Postcode Names of the charity twstees who manage the charity Dates a¢ted if not for whole year Trustee Name Office (If any) Mrs L Baile MrsKYRa aball Mrs J A Marshall MT8EMLou hran Mr M N Siddons Mr C D Howard Mr W A Townsend Miss R E Branch Mrs K Nandha Mr A S Hubber Mrs E Allen C L Thelwall Chair Treasurer 1.4.24- 4.7.24 10 Previous Treasurer 1.4.24 - 4.7.24 17.7.24 - 31.3.25 12 13 14 15 Names and addresses of advisers (optional infomiation but encouraged as b8St practice) e of advisor Banker Banker Solicitors Name Barcla TSB Massers Address Leicester LE87 2BB PO Box 373 Leeds L 149 ossell House Tudor S uarè Nottin ham NG2 6B 1 LT700001 (1 st February 2017)
Section B Structure, governance and management Description of the charity's trusts Type of goveming document The Group's governlng documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Assoclation. {e.g. trust deed, constitutlon) How the charity Is constituted The Group 18 a trust established under its rules which 8re common to all Scouts. {e.g. trust, association, company) Trustee selection methods (8.g. appointed by, elected by) Addilional governance issues (optional information but encouraged as best practice) The Group is managed by the Group Trustee Board, the members of which are the 'Charity Trustees. of the Scout Group which is an educational charity. As charty trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keaping proper accounts and making returns to the Charity Commission as appropri8te. The Trustees are appointed in accordance with the Policy. Organisation and Rules of The Scout Association. You may choose to indude additional information, where relevant, about: Policies and procedures adopted for- a) the inductlon and training of twstees. b) trustee, consideration of major risks and the systems and procedures to manage them The Board consists of 2 independent representatives. Chair and Treasurar together with the Group Scout Leader, and pant'S representation and rneets every 24 months. Members of the Trustee Board complete 'Being a TnJste8 in Scouts, training within the first 5 months of joining th8 committee. This Group Trustee Board exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group propety. The raising of funds and the administration of Group financ&', The insurance of p8rsons, property and equipment: Group public occasions; Assisting in the recruitment of leaders and other adult support- Appointing any sub committees that may be required., Appointing Group Administrators and Advisors other than those who are 81ected. 2 LT700001 (1st February 2017)
Section B Structure, governance and management Icontinuedl Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been revlewed and systems have been established to mitigate agalnst them. The maln areas of concern that have been identified are: Damage to the building. propety and equiprnent. The Group would request the use of buildlngs. property and equlpment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with theso organisations. The Group has sufficient buildings and contents insurance in place to mltlgate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitstion fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major roduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis. either temporarily or pemanently. Reduction or loss of leaders. Th& group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction. consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of m8mbors. The Group providos activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are deslgned to provide reasonable assurance against matèrial mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. 3 LT700001 (1st February 2017)
Section C Objectives and activities The Purposo of Scoutlng Scouting exists to actively engage and support young people in thelr personal development, empowering them to make a positive contributlon to society. Summary of the objects of the charity set out in its governing document The Values of Scoutlng As Scouts we are guided by these values., Integrity- We act with integrity: we are honest, trustworthy and loyal. Respect - We have self-respect and respect for othèrs. Care - We support others and take care of the wortd in which we live. Bellef - We explore our faiths. beliefs and attltudes. cOperatIon - We make a posillve difference: we co-operate wilh others and mak8 friends. The Scout Method Scouting takes place when young peop18, in partnership with adults. work together based on the values of Scouting and= - enjoy what they are doing and have fun - take part in activities indoors and outdoors learn by doing share in spiritual reflection - take responsibility and make choices undertake new and challenging activities make and live by their Promise. Summary of the main activities in relation to these objects Additional details of the objectives and activities (optional information but encouraged as best practice) You may choose to include further slatements, where relevant. about.. . policy on grantmaking; . contribution made by volunteers; policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. 4 LT700001 {1 st February 2017)
Section D Achievemeiits and performance Summary of the main achievements of the charity during the year See attached document 5 LT700001 (1st February 2017)
l am pleased to present the Annual Report of the 3rd West Bridgford Scouts, as my Second year 88 Chalr. A high-level ov8rvlew of the Current groups nLsmbers are 88 follows: Young people - 99 Leaders - 34 Young leaders - 15 I would like to thank all our Leaders, Helpers, Volunteers and th6 Young Leaders fortheir exceptional work and efforts overthe 18St 12 months, we are really fortunate to have you! l also offer 8peci81 thanks to the Group Trustees who work quietly, but effectively, throughout the year to ensure the Group Is running efficiently, the environment is safe and secure, we are in control of our finances, and that Leaders are fully supported as necessary. AU our volunteers who have generously and freely 8iven their time, deserve tr6mendous praise and gratitud4 without you we coutdn't do wh8t we do and it really is appreciated. All sectlons of the Group have h8d another exceptionaLty busy year. It has been lovely to See ouryoung people enjoying the engaging, exhilaratin& and occasionally challenging activities organised by our briUi8nt leadership team. The stimuL8ting and imaginative weekly programmes 8re excelLent; games provide lots of enjoytnent. and many of the skilis-training sessions are cleverly disguised to have the same satisfying effect. l am particularly pleased that we offer our young people so many'different" experiences including camps. residential activities, outdoor adventures. visits. and morft. these present an opportunity for personal development. learning newskiils. and building a Level of independence and resilience" lots of excitement and fun thatthey can share with their friends. Of course. keeping everyone S8fe is of paramount importanc& Any help you can offei us would be much appreciated - whether it is to support our activities, help with general maintenance work. or more involvement on the parents committee, or even as a leader. Ifyou are interested. please get in touch with us at the AGM. or contact a Be8ver, Cub. or Scout Leader. The Group continue5 to be in good financial health. Thanks to Malcolm Siddons and Maria Loughran for running the 200 Club during the year and to those who subscribe - very satisfying to win now and then! Loulse Bailey Group Chairperson - 3rd West Bridgfor(J (Friary) Scout Group.
Section E Financial Review Brief statement of the charity's policy on reserves Reserves Pollcy The Group's policy on reserves Is to hold sufficient resources to continue the charitable activitles of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 18 months runnlng costs, circa £15.000. The Group held reserves of approximately £50,000 against this at year end. Thls Is above the level quired for operating expenses. However this can be explained by accrued income from non- delivery of Scouting due to Covid-19. Furthermore. this is identified as possibly being required for 2030 after the current lease expires. Quantify and explaln any designations Details of any funds materially in deficit {circumstances plus steps to eliminate) Further financial review details (optional information) You may choose to include addilional information, where relevant, about: the charlty's principal sources of funds (including any fundraising). The Group's principal sources of funds is from rnemberfs monthly subscripiions. Any fundraising is from local supporters through the 200 Club. . how 8XP8nditure has supported the key objectives of tha charity: • investment policy and objectives Investment Pollcy The Group dogs not have sufficient funds to invest in longer term investments. Tho Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash with a main current account and multiple saving accounts using only mainstream banks or building societies. 6 LT700001 (1 st February 2017)
Section F Other Optional Iiiformation Plans for futur8 periods (details of any significant activities planned to achieve them) Section G Declaration The trustees declare that they have approved the trustees. report above Signed on behalf of the charity's twstees Signature(s) Full name(s) WILLIAIVI ToLJNJ5@.wJV Position (eg Treasurer, Chair) 1 Oc. tKS ij (LLE Date 7 LT700001 (1st February 2017)
3rd West Bridgford (Friary) Scout Group Receipts and Payments Account For the year from 311312025 11412024 Receipts and payments 2024125 Unrestrlcted funds 2023124 Unrestrlcted funds Recelpts Donatlons. lega¢ies and slmllar Incom8 Membership subscripti Less-.Membershlp subscFiptlons paid on INalionaVCountylArealDlslrlci} Net mombership sub5Crtplions relained 14,076 12,748 5,841 4.698 8,235 8,050 Donations 5,636 Legacies Gift Aid 3,113 3,045 BeaverslCubslScoutslSection Camps 8,228 16.847 Other similar income- Hira Incorne 10N99 Sub totsl 31,015 45,037 Grants 8intenenace grant othor grants Sub total Fundraislng {grossl 200 Club 1.055 7,139 Detail 2 Detail 3 Other fundraising activitses Sub tolal 1.055 1,139 Investment Income Bank intèrest Butldiw siety interest Thè Scout As$ociali(trn Short Term Inv85tment Service Proparty Rent incom& Other snvèslment income Sub total rotsl Gross Income 32,104 46.176 Asset and investment salg5, etc. Total recelpts 32,104 46.176 3rd West Bridgford (Friary) Scout Group Receipts and Payments Account
For the year from 311312025 11412024 Receipts and payments 2024J25 Unrestrlcted funds 2023124 Unrestricted funds Payments Charltable Paymenls Youth programme and a¢livitles 13.262 21.196 Adult support and training Rent 6A85 Water and Sewerage Electricity and Gas 2,457 1.652 InsiJr8n( 1,365 1,295 Repalrs and Renewals Materials and equipfflent 2.300 Prlndng and photo¢WrvJ Conlribulitsn to camp costs Badg98 & Uniforms 1.259 829 AGM and trustee expenses 159 Capltal EqLsipment 242 Hire Income levy lo Synod 2.354 901 Other ¢05ts d6tail 3 Sub totsl Fundralslng expenses 200 Club 520 Transf8Y from 200 Club into 3rd WB Detail 3 Other fundr8l$lny Ix Sub total Totsl Gross Expenditure 33.OY4 33,028 Asset and Investment purchasos, etc. Total payments Net of recelpts/(payments) Cash funds last year end Cash funds this year end 971 31st March 2025 31st March 2024 Unrestrlcted funds Unrestri¢ted funds Cash funds Bank current account 15,247 56,788 Bank savlng account 40,034 200 club account 2,054 1.519
The Scout Associallon Short Tem Inv6stmenl Service CasNHoots Total cash funds 57,335 58,306 Other monetary assets T8¥ ¢lalm Debts due Irom the CountylArealDi8lrictlGroup Exp6nses InVCed bul not Incufred Sub totsl Investment assets Inve51mant property- detail Quoted Investments Other investments- dets Sub total Non monetary assets for charity's own use Badge stock Shop stock othw strjck Land and buildings Motor vehides Scouting equipmetrt, fumiluro etc Other Sub total Liablllties Accounts not yet pa Expen58s incurred bul not inVOK%d Subsciipb'ons not yet paid Loan- detail other liabilitiès Sub total Contingent Ilabilltles and future obllgatlons The above recelpts and payments account and statement of assets and liabllltles were approved by the Trustees on 21. May 2025 (the date of the Executlve Committee meetlng that approved the accounts) and signed on thelr behalf by nature Print Name Louiqc 1111)LCV Chair (H ILLIAIknN . i (JLJIJJGNJ)I Treasu¥er
Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or Less in the relevant financial year Independent examiner's report to the trustees of 3rd West Bridgford (Friary) Scout Group Scout CounciL I report to the trustees on my examination of the accounts of the 3rd West Bridgford {Friary) Scout Group for the year ended 31st March 2025. ResponsibiLities and basis of report As the charity trustees of the 3rd West Bridgford (Friary) Scout Group you are responsibLe for the preparation of the accounts in accordance with the requirements of the Charities Acl 2011 ('the Act'}. I report in respect of my examination of the 3rd West Bridgford (Friary) Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have foLLowed aLL the appLicabLe Directions given by the Charity Commission under section 145{5){b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to beLieve that in any materiaL respect: accounting records were not kept in respect of the 3rd West Bridgford {Friary) Scout Group as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Martin Wakeling Address". 52, Repton Rd., West Bridgford. Nottingham, NG2 7EJ Date.. 'LK)