Trustees, Annual Report For the period From (start date) to end date Sectioii A Reterence and administration details Charity nama 3rd West Bridgford (Fria Scout Group Other names the charity is known by Registered charity number (if any) HQ registration number Charittys principal address 46 Musters Road West Brld Nottin ham Postcode Names of the charity trustees who manage the charity Trustse Name Offlce (if any) Datss acted If not for whole year MrPJShe herd Mrs K Y Ra'aball Mr8 J A Marshall MrsEMLou hran Mr M N Siddons Mr C D Howard MrRAFe uson Miss R E Branch Mrs K Nandha Mrs E Allen Mrs L Baile Mr W A Townsend Mr A S Hubber Chair- resi Secreta ned 1.4.23-17.5.23 1.4.23 -19.10.23 10 Treasurer Chair Treasurer - Elect 16.11.23- 31.3.24 14.2.24 - 31.3.24 12 13 14 15 Names and addresses of advisers (optional information but encouraged as best practice) Address Le￿￿$ter LE87 2BB PO Box 373 Leeds LS14 9GQ Rossell House Tudor Square Nottin ham NG2 6B pe of advisor Banker Banker Solicitors Name Barclays TSB Massers 1 LT700001 (1 st February 2017) Section B strLlCtLire, governance aiid management Description of the charity's trusts Type of goveming document The Group's goveming documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout A8sociation. {e.g. trust deed, constitution) How the charity is constttuted The Group 18 a trust estsblished under its rules which are common to all Scout5. (e.g. trust, association, company) Twstee selection methods (e.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional govemance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about.. The Group is managed by the Group Executs've Committee, the members of which are the 'Charity Trustees. of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislatlon applicable to charities. This include5 the registration, keeping proper accounts and making retums to the Charity Commission as appropriate. Policies and procedures adopted for. a) the induction and training of twstees., b) trustee. Consideration of major risks and the systems and procedures to manage them The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to tske on the responsibility) and parent's representation and meets every 2-3 months. Members of the Executive Committee complete 'Essential Infofftiation forExecutive Committee, training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for= The maintenance of Group property. The raising of funds and the administrats'on of Group finance,. The Insuran￿ of person5, propety and equipment. Group public occasions., Assisting in the recruitment of leaders and other adult support,. Appointing any sub committees that may be required., Appointing Group Administrators and Advisors other than those who are elected. 2 LT700001 (1st February 2017) Section B Structure. governance and management Icontinuedl Rlsk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Simllar reciprocal arrangements exist wlth these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from funfl raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserye to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leadets. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of 8 section. In the worst case scenario the complete dosure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of intemal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable rtsks are covered. 3 LT700001 (1st February 2017) Section C Objectives and activities Summary of the objects of the charity set out in its goveming document The Purposa of S¢outlng Scouling exists to actlvely engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, twstworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co-operate wlth others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together baeed on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors learn by doing share in spiritual reflection - take responsibility and make choices undertake new and challenging activities - make and live by their Promise. Summary of the main activities in relation to these objects Additional details of the objectives and 8Ctivities (optional infomation but encouraged as best practice) You may choose to include further statements. where ￿leVant. about.. policy on grantmaking- contribution made by volunteers., policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. 4 LT700001 {1 st February 2017) Seclion D Achievemeiits arid performance Summary of the main achievements of the charity during the year See attached document. 5 LT700001 (1 st February 2017) It is with great pleasure to firstly introduce myself as the new chair ofthe 3 West Bridgford Scout8, officially joining late lastyear. I currently have two sons. one of whom is at squirre18 and the other in cubs, and l am very pleased to be able to volunteer and supportthe group in this role. I would also like totake this opportunityto thankthe rest of the Trustee Board in welcoming me so warming especiallyAlan Hubberwho has spent plenty oftime showing me the ropes of this exciting role. A high-level overview of the current groups numbers aye a8 follows: Young people- 87 Leaders- 29 Young leaders- 11 I would like to thank all our Leader8, Helpers, Volunteers and the Young Le8ders fortheir exception81work and efforts overthe last 12 months. we are reallyfortunate to have you! l also offer specialthanks to the Group Trustees who work quietly, but effectively. throughout the yearto ensure the Group is running efficiently, the environment is safe and secure, we are in control of ourfinances. and that Leaders are fully supported as necessary. All our volunteers who have generously and freely given theirtime. deserve tremendous praise and gratitude. without you we couldn't do whatwe do and it really is appreciated. As you were made aware of last financialyearthat our building alongwith the friary and church were sold. We are in communication with our new landlords and the Church is nowThe Fazilat Masjid (Mosque). holding regular worships. All sections of the Group have had another exceptionally bu8yyear. It has been lovelyto see our young people enjoyingthe engaging, exhilarating. and occasionally challenging activities organised byour brilliant leadership team. The stimulatingand imaginative weekly programme$ are excellent: games provide lots of enjoyment, and many of the skills-training sessions are cleverly disguised to have the same satisfying effect. l am particularly pleased that we offer ouryoung people so many'different" experiences including camps, residential activities, outdoor adventures. visits. and more. these present an opportunity for personaldevelopment. learning new skills. and building a level of independence and resilience. lots of excitement and fun thattheycan share with their friends. Of course, keeping everyone safe is of paramount importance. In the year 2023-24 the Group ran many overnight events involving allfour sections, one Beaver Colony had a parent and Beaver camp, the other colony ran a sleepover in a different Scout hall, Scouts held an overnight backwoods event at Stonepit and Cubs and Scouts held a summercamp in Staffordshire and 8 London trip in February2024 Any help you can offer us would be much appreciated- whether it isto support our activities. help with general maintenancework, or rnore involvement on the parent8 committee. or even 88 a leader. If you are interested, please get in touch with us atthe AGM, or contact a Beaver, Cub, or Scout Leader. Updatingof parts of our building has continued. the International Room has been completed and work is well underway on the office. Thanks are owed to Alan Hubber and Malcolm Siddons and some others for their continued weekly maintenance of our building, whom without could mean spending moneyfor external h81p. The Group continues to be in good fin8ncial health. We are m8kinga provision for2030, to offset any significant expenses should the Group be forced to relocate. Thanks are due to Malcolm Siddons and Maria Loughran for runningthe 200 Club duringthe year and to those who sub$¢ribe- very satisfyingto win now and thenl Loui80 Bailey Group Chairperson- 3rd West Bridgford {Friary) Scout Group. Section E Fiiiaiicial Review Brief statement of the charity's policy on reserves ReseNes Poll¢y The Group's pollcy on reserves is to hold sufficient resourc6S to continue the charitable activlties of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 18 months running costs, circa £15,000. The Group held reserves of approximately £30,000 agalnst this at year end. This is above the level required for operating expenses. However this can be explained by accrued income from no￿deliVery of Scouting due to Covid-19. Furthemiore, this is identified as possibly being required for 2030 after the current lease expires. Quantify and explain any designations Details of any funds materially in defi'cit (circumstances plus steps to eliminate) Further financial review details (optional information) You may choose to include additional information. where relevant, about: the charity's principal sources of funds (including any fundralsing)- The Group's principal sources of funds is from member's monthly subscriptions. Any fundraising is from local supporters through the 200 Club. * how expenditure has supported the key objectives of the charity" investment policy and objectives Invastment Pollcy The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. 6 LT700001 (1st February 2017) Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them) Section G Declaration The trustees declare that they have approved the trustees, report above Signed on behalf of the charity's trustees Signature(s) Full name{s) QiTi£L ffyiLL WILLI￿ Posib'on (eg Secretary, Chair) Date 7 LT700001 (1 st February 2017) 3rd West Bridgford (Friary) Scout Group Receipts and Payments Account For the year from 11412023 To 311312024 2023124 Unrestricted fund8 2022123 Unrestricted funds Receipts Donatlons, legacies and slmllar income Membership subscriptions 12,748 12,792 Less:Membership subscriptions paid on INatsonallCountylArealDistrÉct) Nel membership 8ubscrrptions retsiETed 4,698 4,584 8.050 8,208 Donations 5,636 3285 Legacies Gift Aid 3,045 2,725 BeaverslCubslScoutslSection Camps 16,847 6,855 Other similar income- Hire Income 11N59 8.108 Sub total 45,037 29.181 Grants Maintenenai% grant Other grants Sub total Fundralsing (gross) 200 Club 1,139 1.085 Dglail 2 Detail 3 other fundraising aclivities Sub total 1.139 1,085 Investment income Bank inleresl Building Society inlerest The Scoul Association Short Term Investment Servi Propety Rent income Other investment income Sub total Total Gross Income 46,176 30.266 Asset and investment sales, etc. 1 LT700002 (1st January 2017) Total receipts 46,176 30,266 3rd West Bridgford (Friary) Scout Group Receipts and Payments Account For the year from 311312024 11412023 To Receipts and payments 2023124 Unrestricted funds 2022123 Unrestrlcted funds Payments Charltable Payments Youth programme and activities 21.196 9,434 Adult support and trdining Rent 3.185 5,307 Water and Sewerage Electricity and Gas 1.652 708 Insuran 1,295 1.057 Repairs and Renewals 3,430 2.145 Material8 and equipment Printing and photocopying Contribution to camp costs Badges & Uniforms 829 AGM and trustee expenses 837 Capital Equipment 4.779 Hire Income levy to Synod 901 603 Other costs detail 3 Sub total Fundraising expenses 200 Club 650 Transfer from 200 Club into 3fd WB 1.500 Detail 3 Other fundraising costs Sub totsl 640 Total Gross Expenditure 33,028 27.826 Asset and investment purchases, etc. Totsl payments 2 LT700002 (18t January 2017) Net of receipts/(payments) Cash funds last year end Cash funds thls year end 31st March 2024 31st March 2023 Unrestricted funds Unrestrictsd funds Cash funds Bank current account 68,306 4S,158 Bank deposit account Building society account The Scout Association Short Tem Investment SeNice CashlFloats Total cash funds 58,306 45,158 Other monetary assets Tax dairn Debls due from the CountylArealDistricVGToup Expenses invoÉ¢ed but not incurred Sub total Investment assets Investmenl propety- detsil Quoted investsments Olher investments- datail Sub total Non monetary assets for charity's own use Badge stock Shop stock Other stock Land and buildings Motor vehicles Scouting equipment. furniture etc Othér Sub total Liabilities Accounts not yet paid Expense$ inwired but not invoiced Subscriptions not yet paid Loan - detail Other liabilitie$ Sub total 3 LT700002 (1st January 2017) Contlngent liabilltles and future obligations The above receipts and payments account and Statement of assets and Ilabilities were approved by the Trustees on 12th June 2024 (the dats of the Executive Committee meeting that approved the accounts) and signed on their behalf by nature Print Name Loui£c RflILL / Chair Treasurer 4 LT700002 (1st January 2017) Unqualified report tor a non-company charity prc'parir)g rosceipt5 i&riKI payments accounts with a oross income of £250,000 or letJJ in th relevant financial year Independent examiner's report to the twstees of 3t￿ West. 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