Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 1 | 2 | 2 | 2 | 3 | 1 | 1 | 2 | 2 | 2 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration | details | |||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |
|||||||||||||
| 1st/2nd West Bridgford Scout Group | |||||||||||||
| Wightman Hall | |||||||||||||
| Stratford Road | |||||||||||||
| West Bridgford, Nottingham | |||||||||||||
| Postcode | N | G | 2 | 6 | B | A |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Justine Weston | Chair | ||
| Clare Deeming | Treasurer | ||
| HarrietAvison | Secretary | ||
| Tim Kirby | Building Manager | ||
| Ros | Keen | ||
| Fiona Burrows | District Commission (acting GSL) | ||
| Duncan | Hicks | ||
Names and addresses of advisers (optional information but encouraged as best practice)
Type of advisor Name Address
1 LT700001 (1st February 2017)
Structure, governance and management
Section B
Description of the charity’s trusts
Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional The Group is managed by the Group Executive Committee, information, where relevant, about: the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: The Committee consists of 3 independent representatives, a) the induction and training of trustees; Chair, Treasurer and Secretary together with the Group b) trustee' consideration of major risks Scout Leaders, individual section leaders (if opted to take on and the systems and procedures to the responsibility) and parent’s representation and meets manage them once per term. Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
2 LT700001 (1st February 2017)
Section B
Structure, governance and management (continued) Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
3 LT700001 (1st February 2017)
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
Summary of the main activities in relation to these objects
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments.
Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
4 LT700001 (1st February 2017)
| Section D | Achievements and performance |
|---|---|
| Summary of the main achievements of the charity during the year |
|
| The group continues to do well, with numbers strong in all sections and the sections enjoyed being back together after Covid-19 restrictions. Members have participated in numerous activities and gained a large number of badges during the year and enjoyed being able to camp again. The group is actively monitoring the leadership situation in all sections and encouraging parents of the younger sections to join the committee. Improvements to the scout hall included the installation of a Fire Alarm and emergency lighting. The Family get together event for the 2022 AGM proved very popular. |
|
| Section E | Financial Review |
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves |
The Group held reserves of approximately £30000 against this at year end. This is above the level required for operating expenses. However this can be explained by the annual capitation being due in the next month. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £8000. |
5 LT700001 (1st February 2017)
Further financial review details (optional information)
| Youmay chooseto include additional information, where relevant, about: • investment policy and objectives • how expenditure has supported the key objectives of the charity; • the charity’s principal sources of funds (including any fundraising); |
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks. The group's main source of income is through letting the headquarters during the daytime when the building is not in use for Scouting. A number of local community groups use the building. The group received a final Covid Business support grant from Rushcliffe Borough Council. The trustees supported the running of a Ukrainian group meeting for coffee and English lessons and received a grant from Notts County Council for this. Investment Policy |
|---|---|
| Section F | Other Optional Information |
|---|---|
| Plans for future periods (details of any significant activities planned to achieve them) |
|
| Section G | Declaration |
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
Clare Deeming | Clare Deeming | Clare Deeming | Clare Deeming | Clare Deeming | Clare Deeming | Tim Kirby |
|---|---|---|---|---|---|---|---|
| Clare Deeming | Tim Kirby | ||||||
| Treasurer | Trustee | ||||||
| 1 7 0 9 2 3 |
|||||||
| 1 | 7 | 0 | 9 | 2 | 3 |
6 LT700001 (1st February 2017)
1st/2nd WEST BRIDGFORD Scout Group Receipts and Payments Account
| Year start date | Year start date | Year end date | ||
|---|---|---|---|---|
| For the year from |
Jan-22 | To | Dec-22 | |
| Receipts and payments | ||||
| Receipts | 2022 Unrestricted funds £ 5,110 - 2,980 2,131 120 109 2,995 1,600 6,955 - 4,667 4,667 11,413 4,075 15,488 - - - - - - - - - - - 27,109 - 27,109 |
2021 Unrestricted funds £ |
||
| Donations, legacies and similar income | ||||
| Membership subscriptions | 5,110 | 4,970 | ||
| Less:Membership subscriptions paid on (National/County/Area/District) | - 2,980 | - 3,120 | ||
| Net membership subscriptions retained | 2,131 | 1,850 | ||
| Donations | 120 | 870 | ||
| Bank Apologies and Misc Sakes | 109 | - | ||
| Gift Aid | 2,995 | 4,472 | ||
| Sale of Canoes | 1,600 | 2,660 | ||
| Sub total | 6,955 | 9,852 | ||
| Grants | ||||
| Maintenenace grant | - | - | ||
| Other grants (Covid-19) | 4,667 | 16,335 | ||
| Sub total | 4,667 | 16,335 | ||
| Building Rent | ||||
| Regular Users | 11,413 | 4,585 | ||
| Misc Bookings | 4,075 | 1,650 | ||
| Sub total | 15,488 | 6,235 | ||
| Fundraising (gross) | ||||
| Detail 1 | - | - | ||
| Detail 2 | - | - | ||
| Detail 3 | - | - | ||
| Other fundraising activities | - | - | ||
| Sub total | - | - | ||
| Investment income | ||||
| Bank interest | - | - | ||
| Building Society interest | - | - | ||
| The Scout Association Short Term Investment Service | - | - | ||
| Property Rent income | - | - | ||
| Other investment income | - | - | ||
| Sub total | - | - | ||
| Total Gross Income Asset and investment sales, etc. Total receipts |
||||
| 32,422 | ||||
| - | ||||
| 27,109 | 32,422 |
1 LT700002 (1st January 2017)
1st/2nd WEST BRIDGFORD Scout Group Receipts and Payments Account
| Year start date | Year start date | Year end date | ||
|---|---|---|---|---|
| For the year from |
Jan-22 | To | Dec-22 | |
| Receipts and payments | ||||
| Payments | 2022 Unrestricted funds £ 1,867 100 - 912 2,890 1,605 7,477 553 - - 282 430 1,959 3,120 - - 20,631 - - - - - 20,631 - 20,631 6,478 40,007 46,485 |
2021 Unrestricted funds £ |
||
| Charitable Payments | ||||
| Youth programme and activities | 1,867 | 1,516 | ||
| Adult support and training | 100 | - | ||
| Rent | - | - | ||
| Water and Sewerage | 912 | 611 | ||
| Electricity and Gas | 2,890 | 1,503 | ||
| Insurance | 1,605 | 1,560 | ||
| Repairs and Renewals | 7,477 | 5,772 | ||
| Materials and equipment | 553 | 852 | ||
| Printing and photocopying | - | - | ||
| Contribution to camp costs | - 282 | - 0 | ||
| Uniforms | 430 | 217 | ||
| AGM and trustee expenses | 1,959 | 594 | ||
| Cleaner | 3,120 | 3,120 | ||
| Defibrillator | - | 2,343 | ||
| Other costs detail 3 | - | - | ||
| Sub total | 20,631 | 18,087 | ||
| Fundraising expenses | ||||
| Detail 1 | - | - | ||
| Detail 2 | - | - | ||
| Detail 3 | - | - | ||
| Other fundraising costs | - | - | ||
| Sub total | - | - | ||
| Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
||||
| 18,087 | ||||
| - | ||||
| 18,087 | ||||
| 6,478 | 14,335 | |||
| 40,007 | 25,671 | |||
| 46,485 | 40,007 |
2 LT700002 (1st January 2017)
Statement of assets and liabilities at the end of the year
2022 2021 Unrestricted funds Unrestricted funds
| £ Cash funds Bank current account Group 45,084 Bank current account Beavers closed Bank current account Cubs 980 Bank current account Scouts 163 Bank deposit account - Building society account - The Scout Association Short Term Investment Service - Cash/Floats Group 38 Cash/Floats Beavers 149 Cash/Floats Cubs 25 Cash/Floats Scouts 46 Cash/Floats Explorers - Total cash funds 46,485 Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim - Sub total - Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total - Non monetary assets for charity's own use Badge stock - Shop stock - Other stock - Land and buildings 220,313 Motor vehicles (Box trailer) 2,534 Scouting equipment, furniture etc 25,197 Other (Canoes staged payment from Hoveringham paid 2022) - Sub total 248,044 Liabilities Accounts not yet paid (Scouts - Ardeche) - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities - Sub total - |
£ Cash funds Bank current account Group 45,084 Bank current account Beavers closed Bank current account Cubs 980 Bank current account Scouts 163 Bank deposit account - Building society account - The Scout Association Short Term Investment Service - Cash/Floats Group 38 Cash/Floats Beavers 149 Cash/Floats Cubs 25 Cash/Floats Scouts 46 Cash/Floats Explorers - Total cash funds 46,485 Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim - Sub total - Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total - Non monetary assets for charity's own use Badge stock - Shop stock - Other stock - Land and buildings 220,313 Motor vehicles (Box trailer) 2,534 Scouting equipment, furniture etc 25,197 Other (Canoes staged payment from Hoveringham paid 2022) - Sub total 248,044 Liabilities Accounts not yet paid (Scouts - Ardeche) - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities - Sub total - |
£ |
|---|---|---|
| Cash funds | ||
| Bank current account Group |
45,084 | 38,839 |
| Bank current account Beavers |
closed | closed |
| Bank current account Cubs |
980 | 829 |
| Bank current account Scouts |
163 | 11 |
| Bank deposit account | - | - |
| Building society account | - | - |
| The Scout Association Short Term Investment Service | - | - |
| Cash/Floats Group |
38 | 123 |
| Cash/Floats Beavers |
149 | 132 |
| Cash/Floats Cubs |
25 | 25 |
| Cash/Floats Scouts |
46 | 46 |
| Cash/Floats Explorers |
- | - |
| Total cash funds | 46,485 | 40,007 |
| Other monetary assets | ||
| Tax claim | - | - |
| Debts due from the County/Area/District/Group | - | - |
| Insurance claim | - | - |
| Sub total | - | - |
| Investment assets | ||
| Investment property - detail | - | - |
| Quoted investments | - | - |
| Other investments - detail | - | - |
| Sub total | - | - |
| Non monetary assets for charity's own use | ||
| Badge stock | - | - |
| Shop stock | - | - |
| Other stock | - | - |
| Land and buildings | 220,313 | 212,863 |
| Motor vehicles (Box trailer) | 2,534 | 2,448 |
| Scouting equipment, furniture etc | 25,197 | 20,963 |
| Other (Canoes staged payment from Hoveringham paid 2022) | - | 1,600 |
| Sub total | 248,044 | 237,874 |
| Liabilities | ||
| Accounts not yet paid (Scouts - Ardeche) | - | - |
| Expenses incurred but not invoiced | - | - |
| Subscriptions not yet paid | - | - |
| Loan - detail | - | - |
| Other liabilities | - | - |
| Sub total | - | - |
Contingent liabilities and future obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 13th June 2023 and signed on their behalf by
| Signature Clare Deeming Tim Kirby |
Print Name |
|---|---|
| Clare Deeming | CLARE DEEMING Treasurer |
| Tim Kirby | TIM KIRBY Trustee |
3 LT700002 (1st January 2017)
Scrutineer's Report to the Trustees of the 1st12nd West Bridgford SCOUT GROUP I report on the account8 of the GrouplDislricl for the year ended December 2022 R•spectlve re¥ponslbllltles of Tru¥t8•s and Scrutlnoer As the Group,DIStriCt,S trustees you arè respgnsible for the prèparation of the accounts". you consider that neither the audit nor Independent examination requirements of thè Charilies Ad 2011 apply. It 15 my responsibility without carrying out an audit or independonl ex8min8lion lo scnJtinis8 the accounts and lo leport lo you. Basls of ScrUtIn$ St*tem•nt In accordance the directions given in the Group'slDlslrict's conslllulion. I have s¢rutini5gd the records and the accounts sel out on pages 1 to 3. Scrutlneerfs Stst•m•nt In my opinion the accounts are in accordance with the rKords produced lo me and comply with the conslilulion. N. Coupland FCA DChA R WB, Chartered Accounlanls Nottingham Dale. .1610912023 LT7000051111 February 20171
Scrutineer's Report to the Trustees of the 1st12nd West Bridgford SCOUT GROUP I report on the account8 of the GrouplDislricl for the year ended December 2022 R•spectlve re¥ponslbllltles of Tru¥t8•s and Scrutlnoer As the Group,DIStriCt,S trustees you arè respgnsible for the prèparation of the accounts". you consider that neither the audit nor Independent examination requirements of thè Charilies Ad 2011 apply. It 15 my responsibility without carrying out an audit or independonl ex8min8lion lo scnJtinis8 the accounts and lo leport lo you. Basls of ScrUtIn$ St*tem•nt In accordance the directions given in the Group'slDlslrict's conslllulion. I have s¢rutini5gd the records and the accounts sel out on pages 1 to 3. Scrutlneerfs Stst•m•nt In my opinion the accounts are in accordance with the rKords produced lo me and comply with the conslilulion. N. Coupland FCA DChA R WB, Chartered Accounlanls Nottingham Dale. .1610912023 LT7000051111 February 20171