1[st] /2[nd ] West Bridgford Scout Group Family Activity Night and Annual General Meeting Thursday 30[th] June 7.00pm – 9.00pm at Hollygate ## **Attendees, Apologies & Welcome:** Executive Committee Members: Fiona Burrows, Tim Kirby, Clare Deeming, Justine Weston, Martin Crew, Ros Keen, Duncan Hinks, Harriet Avison Section Leaders: Korina Smith, Kirsty Falcus Other: Assistant leaders, helpers and over 100 parents and children across Beavers, Cubs and Scouts Apologies: Paul Cockram ## **Minutes of last AGM held on 03/10/21:** Approved ## **Matters arising:** ## **1. Group Scout Leader’s Report – Fiona Burrows** Fiona highlighted some of the key activities that the sections had been involved in over the last year and thanked everyone for their help and support. ## **2. Treasurer’s Report Presented – Clare Deeming** Clare Deeming, Treasurer, presented the full year accounts and highlight the key areas of spend and the level of year end surplus. No questions were raised by those present These had been approved by the executive committee on 8[th] June 2022. ## **3. Election of Committee Members** - a. Martin Crew stepping down this AGM – approved. Martin was thanked for his many years of service. - b. Re-election of the following committee members: - i. Justine Weston (Chair) - ii. Clare Deeming (Treasurer) - iii. Tim Kirby (Property) - iv. Harriet Avison (Secretary) - v. Fiona Burrow (GSL) - vi. Duncan Hincks (parent) - vii. Ros Keen (parent) - c. Adoption and confirmation of specific Scout Association resolutions: - i. adopt the constitution of the Group Scout Council as outlined in POR (see Rule 3.24(a)) - ii. agree the quorum for each of: - meetings of the Group Scout Council _(quorum 8, 50% plus one of those in attendance to pass any motion)_ - meetings of the Group Executive Committee, face to face or on Zoom (see Rule 3.24b) _(50% plus one of all Exec members to be in favour to pass any motion)_ - Email decisions of the Group Executive Committee _(75% of all Exec_ - _members to be in favour to pass any motion_ iii. agree the number of members that may be elected to the Group Executive Committee. This will either be 4, 5 or 6 (see Rule 3.24 b (iii) – Elected Members) The above resolutions were shared with the attendees and approved. ## **4. Parental Volunteers** Justine Weston (Chair) highlighted the need for and benefit of having parental volunteers and encouraged others to get involved. ## **5. District Commissioners Report** District Commissioner (Fiona Burrows) highlighted the good work of the sections and encouraged parents to get involved and continue to support the sections. ## **6. Chairperson Closing Remarks** Justine Weston (Chair) thanked everyone for attending and making it such a fun and successful evening. ## **1st/2nd WEST BRIDGFORD Scout Group Receipts and Payments Account** |||Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|**Jan-21**|**To**|**Dec-21**| |||||| |**Receipts and payments**||||| |**Receipts**||**2021**
**Unrestricted funds**
**£**
**4,970**
**- 3,120**
**1,850**
**870**
**-**
**4,472**
**2,660**
**9,852**
**-**
**16,335**
**16,335**
**4,585**
**1,650**
**6,235**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**32,422**
**-**
**32,422**||**2020**
**Unrestricted funds**
**£**| |**Donations, legacies and similar income**||||| |Membership subscriptions||**4,970**||**5,979**| |Less:Membership subscriptions paid on (National/County/Area/District)||**- 3,120**||**- 3,822**| |Net membership subscriptions retained||**1,850**||**2,157**| |Donations||**870**||**250**| |Legacies||**-**||**-**| |Gift Aid||**4,472**||**-**| |Sale of Canoes||**2,660**||**-**| |**Sub total**||**9,852**||**2,407**| |**Grants**||||| |Maintenenace grant||**-**||**-**| |Other grants (Covid-19)||**16,335**||**11,334**| |**Sub total**||**16,335**||**11,334**| |**Building Rent**||||| |Regular Users||**4,585**||**2,437**| |Misc Bookings||**1,650**||**535**| |**Sub total**||**6,235**||**2,972**| |**Fundraising (gross)**||||| |Detail 1||**-**||**-**| |Detail 2||**-**||**-**| |Detail 3||**-**||**-**| |Other fundraising activities||**-**||**-**| |**Sub total**||**-**||**-**| |**Investment income**||||| |Bank interest||**-**||**-**| |Building Society interest||**-**||**-**| |The Scout Association Short Term Investment Service||**-**||**-**| |Property Rent income||**-**||**-**| |Other investment income||**-**||**-**| |**Sub total**||**-**||**-**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||||| |||||**16,713**| |||||| |||||**-**| |||||| |||**32,422**||**16,713**| 1 LT700002 (1st January 2017) ## **1st/2nd WEST BRIDGFORD Scout Group Receipts and Payments Account** |||Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|**Jan-21**|**To**|**Dec-21**| |||||| |**Receipts and payments**||||| |**Payments**||**2021**
**Unrestricted funds**
**£**
**1,516**
**-**
**-**
**611**
**1,503**
**1,560**
**5,772**
**852**
**-**
**- 0**
**217**
**594**
**3,120**
**2,343**
**-**
**18,087**
**-**
**-**
**-**
**-**
**-**
**18,087**
**-**
**18,087**
**14,335**
**25,671**
**40,007**||**2020**
**Unrestricted funds**
**£**| |**Charitable Payments**||||| |Youth programme and activities||**1,516**||**634**| |Adult support and training||**-**||**-**| |Rent||**-**||**-**| |Water and Sewerage||**611**||**535**| |Electricity and Gas||**1,503**||**1,475**| |Insurance||**1,560**||**2,526**| |Repairs and Renewals||**5,772**||**2,679**| |Materials and equipment||**852**||**50**| |Printing and photocopying||**-**||**-**| |Contribution to camp costs||**- 0**||**4,479**| |Uniforms||**217**||**-**| |AGM and trustee expenses||**594**||**86**| |Cleaner||**3,120**||**3,120**| |Defibrillator||**2,343**||**-**| |Other costs detail 3||**-**||**-**| |**Sub total**||**18,087**||**15,584**| |**Fundraising expenses**||||| |Detail 1||**-**||**-**| |Detail 2||**-**||**-**| |Detail 3||**-**||**-**| |Other fundraising costs||**-**||**-**| |**Sub total**||**-**||**-**| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**||||| |||||**15,584**| |||||| |||||**-**| |||||| |||||**15,584**| |||||| |||**14,335**||**1,128**| |||**25,671**||**24,543**| |||**40,007**||**25,671**| 2 LT700002 (1st January 2017) ## **Statement of assets and liabilities at the end of the year** |**2021**
**Unrestricted funds**
**£**
**Cash funds**
Bank current account
Group
**38,839**
Bank current account
Beavers
**closed**
Bank current account
Cubs
**829**
Bank current account
Scouts
**11**
Bank deposit account
**-**
Building society account
**-**
The Scout Association Short Term Investment Service
**-**
Cash/Floats
Group
**123**
Cash/Floats
Beavers
**132**
Cash/Floats
Cubs
**25**
Cash/Floats
Scouts
**46**
Cash/Floats
Explorers
**-**
**Total cash funds**
**40,007**
**Other monetary assets**
Tax claim
**-**
Debts due from the County/Area/District/Group
**-**
Insurance claim
**-**
**Sub total**
**-**
**Investment assets**
Investment property - detail
**-**
Quoted investments
**-**
Other investments - detail
**-**
**Sub total**
**-**
**Non monetary assets for charity's own use**
Badge stock
**-**
Shop stock
**-**
Other stock
**-**
Land and buildings
**212,863**
Motor vehicles (Box trailer)
**2,448**
Scouting equipment, furniture etc
**20,963**
Other (Canoes staged payment from Hoveringham due 2022)
**1,600**
**Sub total**
**237,874**
**Liabilities**
Accounts not yet paid (Scouts - Ardeche)
**-**
Expenses incurred but not invoiced
**-**
Subscriptions not yet paid
**-**
Loan - detail
**-**
Other liabilities
**-**
**Sub total**
**-**|**2021**
**Unrestricted funds**
**£**
**Cash funds**
Bank current account
Group
**38,839**
Bank current account
Beavers
**closed**
Bank current account
Cubs
**829**
Bank current account
Scouts
**11**
Bank deposit account
**-**
Building society account
**-**
The Scout Association Short Term Investment Service
**-**
Cash/Floats
Group
**123**
Cash/Floats
Beavers
**132**
Cash/Floats
Cubs
**25**
Cash/Floats
Scouts
**46**
Cash/Floats
Explorers
**-**
**Total cash funds**
**40,007**
**Other monetary assets**
Tax claim
**-**
Debts due from the County/Area/District/Group
**-**
Insurance claim
**-**
**Sub total**
**-**
**Investment assets**
Investment property - detail
**-**
Quoted investments
**-**
Other investments - detail
**-**
**Sub total**
**-**
**Non monetary assets for charity's own use**
Badge stock
**-**
Shop stock
**-**
Other stock
**-**
Land and buildings
**212,863**
Motor vehicles (Box trailer)
**2,448**
Scouting equipment, furniture etc
**20,963**
Other (Canoes staged payment from Hoveringham due 2022)
**1,600**
**Sub total**
**237,874**
**Liabilities**
Accounts not yet paid (Scouts - Ardeche)
**-**
Expenses incurred but not invoiced
**-**
Subscriptions not yet paid
**-**
Loan - detail
**-**
Other liabilities
**-**
**Sub total**
**-**|**2020**
**Unrestricted funds**
**£**| |---|---|---| |**Cash funds**||| |Bank current account
Group|**38,839**|**18,399**| |Bank current account
Beavers|**closed**|**-**| |Bank current account
Cubs|**829**|**814**| |Bank current account
Scouts|**11**|**4,749**| |Bank deposit account|**-**|**-**| |Building society account|**-**|**-**| |The Scout Association Short Term Investment Service|**-**|**-**| |Cash/Floats
Group|**123**|**269**| |Cash/Floats
Beavers|**132**|**121**| |Cash/Floats
Cubs|**25**|**130**| |Cash/Floats
Scouts|**46**|**62**| |Cash/Floats
Explorers|**-**|**-**| |**Total cash funds**|**40,007**|**24,543**| |**Other monetary assets**||| |Tax claim|**-**|**-**| |Debts due from the County/Area/District/Group|**-**|**-**| |Insurance claim|**-**|**-**| |**Sub total**|**-**|**-**| |**Investment assets**||| |Investment property - detail|**-**|**-**| |Quoted investments|**-**|**-**| |Other investments - detail|**-**|**-**| |**Sub total**|**-**|**-**| |**Non monetary assets for charity's own use**||| |Badge stock|**-**|**-**| |Shop stock|**-**|**-**| |Other stock|**-**|**-**| |Land and buildings|**212,863**|**191,995**| |Motor vehicles (Box trailer)|**2,448**|**2,365**| |Scouting equipment, furniture etc|**20,963**|**18,908**| |Other (Canoes staged payment from Hoveringham due 2022)|**1,600**|**12,882**| |**Sub total**|**237,874**|**226,150**| |**Liabilities**||| |Accounts not yet paid (Scouts - Ardeche)|**-**|**4,590**| |Expenses incurred but not invoiced|**-**|**-**| |Subscriptions not yet paid|**-**|**-**| |Loan - detail|**-**|**-**| |Other liabilities|**-**|**-**| |**Sub total**|**-**|**4,590**| ## **Contingent liabilities and future obligations** **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 8th June 2022 and signed on their behalf by** |Signature
Clare Deeming
Tim Kirby|Print Name| |---|---| |Clare Deeming|CLARE DEEMING Treasurer| |Tim Kirby|TIM KIRBY Trustee| 3 LT700002 (1st January 2017) Independent Examinerfs Report to the Trustees of the 1sV2nd West Bridgford SCOUT GROUP I report to the trusl&e5 on my examination of the accounts of the 1sU2nd West Bridgford Scout Group for the year ended December 2021. Responsibilities and basis ol report As the charity trustees ol the 1st12nd West Bridgford Scout Group you are responsibla for thè preparation of the accounts in accordance wth the requirements of the Charities Act 2011 1.the Act'l. l ￿POrt In respect ol my examination of the 1sV2nd West Bridgford Scout Group accounts carried out under section 145 of the 2011 Act and In ¢arying out my ex8rnination I have follo￿d all the applicable Directions given by thè Charity Cornmission under section 14515llbl of the Act. Indepèndent examlner's statement I have cornpleted my examination. I confim Ihal no material matters have come to my attention in connection with the èxamination giving me cause to bèlieve that in any material raspect.. accounting records were not kept in respect of the 1sV2nd West Bridgford Scout Group as quired by s￿l0n 130 of the Act, or the accounts do not ac¢ord wth those records. I have no ¢oncems and have c¢yne across no other matters in connectson wth the examination tg which attenti(>n should be drawn in this report in tsrder to enable a proper understanding ol the accounts to be ached. N. Coupland FCA DChA RVVB, Chartered Accountants, Nottingham Dale." 29 June 2022