Trustees’ Annual Report
For the period:
| From | 1 January 2025 | To | 31 December 2025 |
|---|---|---|---|
| (period start date) | (period end date) | ||
| Charity Name | 1st Lady Bay Scout Group | ||
| Charity Registration Number (if registered - leave blank if excepted charity) |
522464 | ||
| HQ Registration Number | 10010881 |
Objectives and activities
| Summary of the purpose and objects of the charity as set out in its governing document |
The objectives of the charity are as a part of The Scout Association. The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values Integrity– We act with integrity; we are honest, trustworthy and loyal Respect– We have self-respect and respect for others Care– We support others and take care of the world in which we live Belief -We explore our faiths, beliefs and attitudes Co-operation– We make a positive difference; we co-operate with others and make friends The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities -make and live by their promise |
|---|---|
| Summary of the main activities in relation to the purpose and objects |
Each section continues to provide a varied programme and work towards to their respective Chief Scout’s Awards. Fund raising is enabled through effective hiring out the HQ when aren’t required for Scouting uses. |
| Statement confirming the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
The Trustees confirm that the charity meets the Charity Commission’s Public Benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
Achievements and performance
Summary of the main The group continues to maintain its own HQ, providing a base for not achievements of the charity only Scouting activities but the local community. As individual Scout during the year identifying the sections some of the activities they took part in were; Beavers, visit
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Trustees’ Annual Report for the period 1.01.2025 to 31.12.2025
| difference and impact the charity’s work has made, including on sustainability |
from fantastic beasts, hikes, cycle ride, visit to a bouldering wall. Cubs took part in a wide variety of activities ranging from building Airfix models, archery at Hoveringham Adventure base and a sleepover at the National Space Centre. Scouts’ highlight was going by train for an overnight expedition to a Derbyshire bunk house. |
|---|---|
Financial review
| Review of the financial position |
|
|---|---|
| Policy on Reserves, why they are held, and the amount of reserves |
The policy on reserves is to hold sufficient resources to continue the charitable activities of the charity should income and fundraising activities fall short. The Trustee Board considers that the charity should hold a sum equivalent to 6 months running costs, circa £15,000. The charity held reserves of approximately £40,000 against this at year end. This is above the level required for operating expenses. However, this can be explained by the requirement to keep funds to carry out any major repairs/replacements as agreed with those who gave grants to build the HQ. |
| Policy on Investments and investment performance |
The charity’s reserves are small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The charity has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. |
| A description of the principal risks |
Lack of sufficient income from hiring of premises requiring alternative fund raising. |
Structure, governance and management
| Type of governing document | The charity’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy Organisation and Rules (POR) of The Scout Association. |
|---|---|
| How the charity is constituted | The charity is a trust established under its rules which are common to all Scouts. It is constituted as an educational charity. |
| Trustee selection methods | The Trustees are appointed in accordance with the Policy Organisation and Rules of The Scout Association |
| Policies and procedures for the induction and training of trustees |
All Trustees complete The Scout Association trustee and mandatory learning within the first six months of joining the Trustee Board, they also complete other Scout Association mandatory learning periodically as required. |
| Additional governance arrangements |
The charity is managed by the Trustee Board, the members of which are the “Charity Trustees”. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 4 Trustees and meets 5 times a year. The Trustee Board is supported by a Board Administrator. The Trustee Board exists to support the Leadership Teams in meeting the responsibilities of their appointments and in supporting them to run high-quality and safe programmes that give young people skills for life. The Trustee Board maintain appropriate governance policies and oversight. |
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Trustees’ Annual Report for the period 1.01.2025 to 31.12.2025
The Trustee Board is responsible for carrying out its purposes for the public benefit, complying with the charity’s governing document and the law, and managing the charity’s resources responsibly.
The Trustee Board is responsible for ensuring the charity is well managed, risks are assessed and mitigated, buildings and equipment are in good order and everyone follows legal requirements and Scout Association Policy, Organisation & Rules.
This includes responsibility for:
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Promoting a positive image of Scouting in the community, as well as its development;
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• Developing, maintaining and regularly reviewing a risk register, including putting in place appropriate mitigations;
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• Ensuring that the finances are properly managed, and there are sufficient resources (and reserves) to deliver high quality Scouting;
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• Ensuring a system of internal controls is in place that is designed to provide reasonable assurance against material mismanagement or loss;
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• Ensuring that property is appropriately managed; • Maintaining appropriate insurance of persons, property and equipment;
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• Assisting in the recruitment of leaders and other adult support; • Having an open and transparent selection process for the recruitment of Trustees;
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• Appointing Advisors as required; • Ensuring effective administration is in place to support the Trustee Board;
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• Ensuring compliance with applicable governance and charity regulations, including in respect to safety and safeguarding;
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• Ensuring incidents are appropriately reported in line with regulation and policy;
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• Ensuring applicable policies and regulations are regularly reviewed and changes implemented as appropriate;
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• Ensuring transparency of operations, including in the preparation of accounts and holding and AGM;
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• Ensuring compliance with Data Protection legislation; • Acting as a responsible employer for any employees, who are effectively managed.
Plans for future periods
| Plans for future Periods | Completion of works to the hall. Review all services and suppliers are fit for purpose. Review all equipment. Recruit more leaders. |
|---|---|
Reference and administration details
| Principal Address | Principal Address | 51 Mona Road, West Bridgford, Nottingham NG2 5BU | 51 Mona Road, West Bridgford, Nottingham NG2 5BU | 51 Mona Road, West Bridgford, Nottingham NG2 5BU |
|---|---|---|---|---|
| Names of the charity trustees who manage the charity |
Office (if any) | Dates acted if not for whole year |
||
| 1 | Deborah Rita Neild | Chair | ||
| 2 | TimothyEdward John Roff | Treasurer | ||
| 3 | Elaine Joan Clarke | Trustee | ||
| 4 | Richard Lewis Arblaster | Trustee | ||
| 5 | Alice Hall | Trustee | ||
| 6 | AmyLouise Jarowicki | Trustee | ||
| 7 |
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Trustees’ Annual Report for the period 1.01.2025 to 31.12.2025
Name and address of advisors
| Name and address of advisors | ||
|---|---|---|
| Type of advisor | Name | Address |
| Independent Examiner / Auditor | Jenny Hempstead | 4 Ascott Gardens, West Bridgford NG2 7TH |
| Detail others |
Declaration
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees by:
| Signed on behalf of the charity’s | trustees by: | |
|---|---|---|
| Signature | ||
| Full name | Deborah Rita Neild | Timothy Edward John Roff |
| Position held | Chair | Treasurer |
| Date | 21 July 2026 | 21 July 2026 |
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Trustees’ Annual Report for the period 1.01.2025 to 31.12.2025
Receipts & Payments Accounts for the year ended 31st December 2025
| Receipts | Executive | Cubs | Beavers | Scouts | Activities | Total | 2024 |
|---|---|---|---|---|---|---|---|
| Subsciptions (net) | 1124.00 | 2004.17 | 1806.00 | 418.30 | 5352.47 | 5792.79 | |
| Camps | 1243.12 | 0.00 | 546.00 | 1789.12 | 2880.25 | ||
| Activities | 491.62 | 234.50 | 0.00 | 726.12 | 177.46 | ||
| Uniforms | 0.00 | 0.00 | 0.00 | 0.00 | 18.51 | ||
| Welcome packs | 175.00 | 175.00 | 200.00 | ||||
| District Activities | 0.00 | 0.00 | 0.00 | 0.00 | |||
| Group camp / Activities total income | 0.00 | 0.00 | 0.00 | ||||
| Refunds | 1134.95 | 1134.95 | 0.00 | ||||
| Gift Aid | 1723.61 | 1723.61 | 0.00 | ||||
| Grant Aid | 405.00 | 405.00 | 2489 | ||||
| Donations | 0.00 | 0.00 | 0.00 | 11.00 | 0.00 | 11.00 | 50.00 |
| Fundraising events | 122.00 | 0.00 | 0.00 | 0.00 | 122.00 | 320.00 | |
| Hall Hire Regular Users | 17153.70 | 17153.70 | 17587.50 | ||||
| Casual Hall Hire | 2040.00 | 2040.00 | 2402.50 | ||||
| Total Income | 23703.26 | 3738.91 | 1981.00 | 1209.80 | 0.00 | 30632.97 | 31918.01 |
| Payments | |||||||
| Running costs | 8066.11 | 712.80 | 8778.91 | 10450.88 | |||
| Maintenance | 3841.29 | 3841.29 | 2243.98 | ||||
| Insurance | 1405.70 | 1405.70 | 1431.31 | ||||
| Leaders Training & Insurance & Capitation | 0.00 | 0.00 | 0.00 | ||||
| Paypal costs | 316.96 | 316.96 | 322.27 | ||||
| Donations | 0.00 | 0.00 | 0 | ||||
| Activities | 787.29 | 713.35 | 1405.21 | 0.00 | 2905.85 | 1732.93 | |
| Equipment | 70.98 | 260.12 | 88.08 | 0.00 | 39.99 | 459.17 | 2096.92 |
| Group Camp / Activity total cost | 0.00 | 0.00 | |||||
| District / County Activities | 0.00 | 0.00 | 0.00 | 0.00 | |||
| Camps costs | 1445.54 | 0.00 | 840.20 | 0.00 | 2285.74 | 1405.09 | |
| Uniforms | 0.00 | 0.00 | 512.99 | 0.00 | 0.00 | 512.99 | 1166.99 |
| Badges | 416.33 | 5.30 | 90.25 | 511.88 | 688.68 | ||
| Membership packs / training | 0.00 | 150.99 | 0.00 | 150.99 | 115.00 | ||
| Administration | 286.55 | 59.80 | 89.34 | 92.49 | 0.00 | 528.18 | 288.19 |
| Extraordinary expenditure | 0.00 | 0.00 | 3461.90 | ||||
| nest | 0.00 | 0.00 | 72.00 | ||||
| Total Payments | 13987.59 | 2969.08 | 1560.05 | 3140.95 | 39.99 | 21697.66 | 25476.14 |
| Excess of Income over Payments | 9715.67 | 769.83 | 420.95 | -1931.15 | -39.99 | 8935.31 | 6441.87 |
| Reserves b/f 1/1/2025 | 45281.28 | 3559.78 | 2804.36 | 5064.11 | 1526.23 | 58235.76 | 51793.89 |
| Reserves c/f 31/12/2025 | 54996.95 | 4329.61 | 3225.31 | 3132.96 | 1486.24 | 67171.07 | 58235.76 |
| Statement of Assets & Liabilities as at 31st December 2025 | |||||||
| Current Accounts | 43796.98 | 4329.61 | 3225.31 | 3107.96 | 1474.23 | 55934.09 | 53934.52 |
| Paypal Account | 11199.97 | 11199.97 | 4264.23 | ||||
| Cash in Hand | 0.00 | 0.00 | 0.00 | 25.00 | 12.01 | 37.01 | 37.01 |
| 54996.95 | 4329.61 | 3225.31 | 3132.96 | 1486.24 | 67171.07 | 58235.76 | |
| totals | |||||||
| Subscriptions collected | 0 | 3420.17 | 3045.00 | 2840.30 | 9305.47 | ||
| Capitation paid | -1124.00 | 1416.00 | 1239.00 | 2422.00 | 3953.00 | ||
| Subscriptions (net) | 1124.00 | 2004.17 | 1806.00 | 418.30 | 5352.47 |
Independent examiner’s report to the trustees of The Lady Bay Scout Group For the year ended 31[st] December 2025
I report on the accounts of the charity for the year ended 31[st] December 2025
This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.
Respective responsibilities of Trustees and Examiner
The charity’s trustees consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed.
It is my responsibility to :
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examine the accounts (under Section 145 of the Charities Act);
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follow the procedures laid down in the general directions given by the Charity Commissioners (under section 145 (5)(b) of the Charities Act;and
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state whether particular matters have come to my attention.
Basis of independent examiners report
My examination was carried out in accordance with the general directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiners statement
In connection with my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that in any material respect the trustees have not met the requirements:
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to keep proper accounting records in accordance with section 130 of the Charities Act ; and
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- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act. have not been met; or
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to which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed
Date 3[rd] July 2026
Jenny Hempstead F.C.A.