Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 1 | 2 | 4 | 4 | 4 | 4 | 3 | 1 | 1 | 2 | 2 | 4 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration | details | |||||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |
1 | ||||||||||||||
| 1st LadyBayScout Group | |||||||||||||||
| 5 2 2 4 6 4 |
|||||||||||||||
| 1 | 0 | 0 | 1 | 0 | 8 | 8 | 1 | ||||||||
| Headquarters Mona Road | |||||||||||||||
| West Bridgford | |||||||||||||||
| Nottingham | |||||||||||||||
| Postcode | N | G | 2 | 5 | B | U |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
==> picture [343 x 238] intentionally omitted <==
----- Start of picture text -----
Dates acted if not
Trustee Name Office (if any)
for whole year
1 Elaine Clarke Board Trustee
2 Deborah Neild Chair of Board
3 Richard Arblaster Board Trustee
4 Tim Roff Treasurer June - Dec
5 Alice Hall Board trustee
6 Amy Jarowicki Board trustee
7 Andy Stephens Treasurer Jan - June
8
9
10
11
12
13
14
15
----- End of picture text -----
Section B
Structure, governance and management
Description of the charity’s trusts
Type of governing document
The Group's governing documents are those of the The S A i i Th i f R l Ch hi h i
1 LT700001 (27 February 2024)
Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout (e.g. trust deed, constitution) Association. How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional The Group is managed by the Group Trustee Board, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: a) the induction and training of trustees; The Trustee Board consists of the Chair, Treasurer and 3 b) trustee' consideration of major risks Trustees and meets every 2 months and the systems and procedures to manage them Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life
| Section B | Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |
|
| Section C | Objectives and activities |
| Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live |
2 LT700001 (27 February 2024)
| Public benefit statement Summary of the main activities in relation to these objects |
which we live |
|---|---|
| . Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
|
| Each section continues to provide a varied programme and work towards to their respective Chiefs Scouts Awards. All the sections took part in the Celebrations for the 100th Anniversary of the Group. They all attended the 'Big Weekend camp'. As individual sections some of the activities they took part in were: Beavers had a drumming workshop, went hiking and visited the fire station. Those moving up to Cubs have the skills to gain their Bronze award. Cubs have got involved with Community activities, litter picking, cakes at the Arts trail and raising money for the Rainbow Trust. Scouts together with doing lots of Activities badges they also took part in the Clip and climb, First aid and had a bike ride. They often meet at 'the Hook' so outdoor activities are a big part of their programme. All sections helped produce Mosaic to celebrate the 100th years. |
|
| The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
Section D Achievements and performance Summary of the main achievements of Continuing to provide a varied programme in all sections, the charity during the year and new leaders being recruited when needed. New Trustees joining the board. Maintaining a Scout hall that also provides a community facility which is used on a daily basis for sport activities, choir, birthday parties. Section E Financial Review Reserves Policy Brief statement of the charity’s policy on reserves The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 6 months running costs, circa £15,000.
3 LT700001 (27 February 2024)
The Group held reserves of approximately £20,000 against this at year end. This is above the level/below required for operating expenses. However this can be explained by requirement to keep funds to carry out any major repairs/replacemtns as agree with grants recevied to build the headquaters.
Quantify and explain any designations
Further financial review details (optional information)
• the charity’s principal sources of funds The groups main source of fundraising is the hall hire.The (including any fundraising); Investment Group does not have sufficient funds to invest in longer term policy and objectives investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
The expenditure of the group is predominatly used for the • how expenditure has supported the key upkeep and maintenance of the hall to enable the provision objectives of the charity; of Scouting in Lady Bay
Section F Other Optional Information
Plans for future periods (details of any To continue to provide Scouting in Lady Bay and maintain significant activities planned to achieve the hall. them)
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Deborah Neild Position (eg Secretary, Chair) Chair Date D D M M Y Y
4 LT700001 (27 February 2024)
1 st Lady Bay Scouts
Receipts & Payments Accounts for the year ended 31st December 2024
| Receipts | Executive | Cubs | Beavers | Scouts | Activities | Total | 2023 | |
|---|---|---|---|---|---|---|---|---|
| | | ||||||||
| Subsciptions (net) | -1296.00 | 2332.27 | 1856.00 | 2900.52 | 5792.79 | 4067.70 | ||
| Camps | 1950.40 | 0.00 | 929.85 | 2880.25 | 1737.30 | |||
| Activities | 0.00 | 177.46 | 0.00 | 177.46 | 783.08 | |||
| Uniforms | 4.50 | 14.01 | 0.00 | 18.51 | 155.63 | |||
| Welcome packs | 200.00 | 200.00 | 350.00 | |||||
| District Activities | 0.00 | 0.00 | 0.00 | 0.00 | ||||
| Group camp / Activities total income | 0.00 | 0.00 | 0.00 | |||||
| Activities credits | 0.00 | 0.00 | ||||||
| Gift Aid | 0.00 | 0.00 | 1511.10 | |||||
| Grant Aid | 2489.00 | 2489.00 | 0 | |||||
| Donations | 0.00 | 50.00 | 0.00 | 0.00 | 0.00 | 50.00 | 260.00 | |
| Fundraising events | 62.50 | 257.50 | 0.00 | 0.00 | 320.00 | 107.70 | ||
| Hall Hire Regular Users | 17587.50 | 17587.50 | 11851.00 | |||||
| Casual Hall Hire | 2402.50 | 2402.50 | 820.00 | |||||
| Total Income | 21245.5 | 4594.67 | 2056.00 | 4021.84 | 0.00 | 31918.01 | 21643.51 | |
| Payments | ||||||||
| Running costs | 10450.88 | 10450.88 | 10125.92 | |||||
| Maintenance | 2243.98 | 2243.98 | 7831.3 | |||||
| Insurance | 1431.31 | 1431.31 | 1268.76 | |||||
| Leaders Training & Insurance & Capitation | 0.00 | 0.00 | 52.00 | |||||
| Paypal costs | 322.27 | 322.27 | 247.53 | |||||
| Donations | 0.00 | 0.00 | 0 | |||||
| Activities | 483.18 | 808.36 | 441.39 | 0.00 | 1732.93 | 2611.57 | ||
| Equipment | 1816.36 | 205.11 | 40.45 | 35.00 | 0.00 | 2096.92 | 1122.71 | |
| Group Camp / Activity total cost | 0.00 | 0.00 | ||||||
| Camp food | 0.00 | 0.00 | 0.00 | |||||
| District / County Activities | 0.00 | 0.00 | 0.00 | 0.00 | ||||
| Camps costs | 1060.09 | 0.00 | 345.00 | 0.00 | 1405.09 | 2865.22 | ||
| Uniforms | 47.49 | 0.00 | 471.50 | 0.00 | 648.00 | 1166.99 | 390.60 | |
| Badges | 392.48 | 296.20 | 0.00 | 688.68 | 837.95 | |||
| Membership packs / training | 0.00 | 115.00 | 0.00 | 115.00 | 180.00 | |||
| Administration | 13.07 | 94.94 | 133.18 | 47.00 | 0.00 | 288.19 | 470.51 | |
| Extraordinary expenditure | 3461.90 | 3461.90 | 5411.28 | |||||
| nest | 72.00 | 72.00 | 112.00 | |||||
| Total Payments | 19787.26 | 2235.80 | 1936.69 | 868.39 | 648.00 | 25476.14 | 33527.35 | |
| Excess of Income over Payments | 1458.24 | 2358.87 | 119.31 | 3153.45 | -648.00 | 6441.87 | -11883.84 | |
| Reserves b/f 1/1/2024 | 43823.04 | 1200.91 | 2685.05 | 1910.66 | 2174.23 | 51793.89 | 63677.73 | |
| Reserves c/f 31/12/2024 | 45281.28 | 3559.78 | 2804.36 | 5064.11 | 1526.23 | 58235.76 | 51793.89 | |
| Statement of Assets & Liabilities as at 31st December 2024 | ||||||||
| Current Accounts | 41017.05 | 3559.78 | 2804.36 | 5039.11 | 1514.22 | 53934.52 | 50756.88 | |
| Paypal Account | 4264.23 | 4264.23 | 1000.00 | |||||
| Cash in Hand | 0.00 | 0.00 | 0.00 | 25.00 | 12.01 | 37.01 | 37.01 | |
| 45281.28 | 3559.78 | 2804.36 | 5064.11 | 1526.23 | 58235.76 | 51793.89 | ||
| totals | ||||||||
| Subscriptions collected | 0 | 3574.27 | 3152.00 | 2900.52 | 9626.79 | |||
| Capitation paid | 1296.00 | 1242.00 | 1296.00 | 0.00 | 3834.00 | |||
| Subscriptions (net) | -1296.00 | 2332.27 | 1856.00 | 2900.52 | 5792.79 |
Independent examiner’s report to the trustees of The Lady Bay Scout Group For the year ended 31[st] December 2024
I report on the accounts of the charity for the year ended 31[st] December 2024
This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.
Respective responsibilities of Trustees and Examiner
The charity’s trustees consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed.
It is my responsibility to :
-
examine the accounts (under Section 145 of the Charities Act);
-
follow the procedures laid down in the general directions given by the Charity Commissioners (under section 145 (5)(b) of the Charities Act;and
-
state whether particular matters have come to my attention.
Basis of independent examiners report
My examination was carried out in accordance with the general directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiners statement
In connection with my examination, no matter has come to my attention:
-
which gives me reasonable cause to believe that in any material respect the trustees have not met the requirements:
-
to keep proper accounting records in accordance with section 130 of the Charities Act ; and
-
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act. have not been met; or
-
to which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed
Date 29[th] May 2025
Jenny Hempstead F.C.A.