1st Lady Bay Scout Group, Mona Road, West Bridgford, NG2 5BU Registered Charity Number: 522464 www.ladybayscouts.org.uk ## **Trustees Annual Report 2021** This is the Annual Report for the 1st Lady Bay Scout Group (“The Charity”) for the year ending 31 December 2021, whose primary address is The Scout Hall, Mona Road, West Bridgford, NG2 5BU. The Charity is a member of The Scouts and is constituted under the national Scouts Policy Organisation and Rules. The objectives of The Charity are to promote and deliver Scouting following the Scout Method and Values. Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. During 2021 the group was still affected by the ongoing Covid pandemic and unable to meet during some of the year, but all came together for the Group camp in September. Several attended Water Activities and activities like bike rides were organised to enable a lot of meetings to be held out of doors. Some meetings were held via Zoom to do different activities. The Group has also been working together in learning about the environment working with Notts Wildlife trust. The Charity has also supported members working towards Young Leader Awards and their Community Award activities as well as supporting young people from outside Scouting on the Duke of Edinburgh Award Scheme. With the majority of the Charity’s income deriving from Hall Hire charges the Trustees continue to monitor buildings operational costs as well as continuing to define and monitor the provisions required to ensure The Charity is able to replace the current Scout Hall at the end of its operational life. The Trustees have regard to the Charity Commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant. The Trustees: Elaine Clarke, Ellen Woodhouse, Richard Arblaster, approve the above report. ## **Receipts & Payments Accounts for the year ended 31st December 2021** |**Receipts**|**Executive**|**Cubs**|**Beavers**|**Scouts**|**Activities**|**Total**|**2020**| |---|---|---|---|---|---|---|---| |Subsciptions (net)||-60,75|-124,00|-189,50||-374,25|-896,25| |Camps||500,00|0,00|700,00||1200,00|200,00| |Activities||||162,00|0,00|162,00|543,75| |Uniforms||4,50||25,00|0,00|29,50|87,50| |District Activities||100,00||0,00||100,00|0,00| |Group camp / Activities total income|||||855,00|855,00|0,00| |Activities credits||72,25||||72,25|0,00| |Gift Aid|0,00|||||0,00|2365,39| |Grant Aid|16335,21|||||16335,21|11334,00| |Grants||||||0,00|0,00| |Donations|500,00|0,00|||0,00|500,00|1045,00| |Fundraising events|0,00|0,00|||148,50|148,50|71,06| |Hall Hire Regular Users|8882,50|||||8882,50|7036,75| |Other income suspense|||0,00|15,00||15,00|0,00| |**Total Income**|**25717,71**|**616,00**|**-124,00**|**712,50**|**1003,50**|**27925,71**|**21787,2**| |**Payments**|||||||| |Running costs|4548,66|||||4548,66|3808,24| |Maintenance|1079,36|||0,00||1079,36|1309,02| |Insurance|1055,03|||||1055,03|1065,71| |Leaders Training & Insurance & Capitation|52,00|||||52,00|0,00| |Paypal costs|154,06|||||154,06|234,17| |Donations|0,00|||||0,00|0| |Activities||1104,21|108,08|587,95|0,00|1800,24|734,05| |Equipment|273,17|0,00|0,00|0,00|0,00|273,17|391,55| |Group Camp / Activity total cost||||||0,00|0,00| |Camp food|522,25|||||522,25|0,00| |Transfers to Troop||154,50||||154,50|0,00| |District Activities||155,00||0,00||155,00|0,00| |Camps costs||550,00|0,00|105,00|514,69|1169,69|0,00| |Uniforms|0,00|0,00|0,00|0,00|121,50|121,50|659,50| |Badges||180,97|898,93|54,41||1134,31|67,26| |Membership packs / training||5,40||0,00||5,40|10,50| |Court Marking & Blinds|1751,07|||||1751,07|0,00| |Administration|0,00|24,00|102,50|29,00|0,00|155,50|95,54| |**Total Payments**|**9435,60**|**2174,08**|**1109,51**|**776,36**|**636,19**|**14131,74**|**8375,54**| |**Excess of Income over Payments**|**16282,11**|**-1558,08**|**-1233,51**|**-63,86**|**367,31**|**13793,97**|**13411,66**| |**Reserves b/f 1/1/2021**|**37877,05**|**2709,28**|**4976,8**|**2018,97**|**367,37**|**47949,47**|**34537,81**| |**Reserves c/f 31/12/2021**|**54159,16**|**1151,20**|**3743,29**|**1955,11**|**734,68**|**61743,44**|**47949,47**| |**Statement of Assets & Liabilities as at**|**31st December 2021**||||||| |Current Accounts|42903,86|1151,20|3323,13|1930,11|722,67|50030,97|44936,21| |Paypal Account|11255,30|||||11255,30|2986,86| |Cash in Hand|0,00|0,00|420,16|25,00|12,01|457,17|26,40| ||**54159,16**|**1151,20**|**3743,29**|**1955,11**|**734,68**|**61743,44**|**47949,47**| ||**0,00**|**0,00**|**0,00**|**0,00**|**0,00**|**0,00**|**0,00**| |Subscriptions collected||979,25|1124,00|1110,50|||| |Capitation paid||1040,00|1248,00|1300,00|||| |**Subscriptions (net)**||**-60,75**|**-124,00**|**-189,50**|||| **checking figure** 0,00 0,00 0,00 0,00 0,00 0,00 Indep￿lent examiner'$ teportto the truth¢S of The Lady Bay Scout Group For the yeai ended 31# 0¢￿￿be￿ 2021 I rerx)rt on the acownts of the charity for the year ￿131& 2021. This report Is made solety to the tru51ees in aca￿dan￿ vlith Sectw 145 d the Charrt*s * 2011. My work has been undertaken so thar i rnighl stste to the charty's trust￿ those matier5 1 am required to state lo them In an Independent Examlnerf5 reF¥yt and fcf cthr purp)5e. To the full￿[ ¢xteni permitted by lth. I do not accept L* assume re$r￿￿￿1￿Y to anyone uther than the chority and the charitys trustees rny examlnatth v R¢wcllve re$ponslbllltles olTru5teÈs and Examine The charity'5 trustee5 cons￿ser that an audit 15 not reqUI￿d for thts year lurwjer 144 the Charhtles Att 2011 (the Charltie5 Artll and that on inL*ndent examinakn is It Ls my re5POn51kn"11ty to.. examine the account5 (under Sertion 145 of the char￿￿5 PLtI,' follow the prO￿dureS lahj down In the genwal direaions given Charity Comm15510fjer5 lu￿er seclion 1451Sllbl ol the ￿arItIeS kt,'a state whether partlcular matters have (xThe to nyy atten￿0￿. Bosll of Independent oxomln¢rs report My examlnètqon wjs orried t￿t In acwr4an￿ byilh weral diredKYts by the Owrty Commls$bners. An examlnètbn Include5 a of the ax¢unUw r￿05 ke¢4 ty the and a comparlson of the accounis presented with Ih05e r￿ords. 11 also £onsKlerat of any unu5u&I items ¢K d15closures In the accounts. and 5eekin9 exrAanalknrys Ir(m the trusree5 toncerning such marters. Tre procedures uThJwtaken do prov￿ all the e¥K*n th)t would be requlred In an audll, and (llnsequently noopin￿n 15 given as to whether the account5 pr￿ent a'lrue and fair, vth dnd the wrt ￿ Ilmlted ￿ those ftwttvs set in the StateTnent below, Indep•ndent examlners staiement In connectlon with rny eiamination, ￿ matter has crrt to atwkn.. whlch glves me r￿￿aLqe cause lo tdleve thèt any matffial respe£t the tr4Bt*5 ha%* not met the requlrement5'. to keep accountirrfj records in attordartt 130 of (harrt￿ fv£t', • to prepare accounts wh￿h *cord with the axounbng rn)rds ar¥1 ccfnply the accounting requirements of the CharIt￿5 Art. have not been met., or 2. to whlch in my Opin￿￿, attent￿￿ should drawn In io a Frnr unde￿ta￿lIng of the accounts to be reached. Date 27ty 1022 Try Hempste&J F.CA.