## **1[st] Ruddington Scout Group** Registered Charity Number 522462 ## **Minutes of the Annual General Meeting for 2021/22** Tuesday 27 September at 7:00 pm, Scout Hall Facebook > First Ruddington | Twitter > @1stRuddington | Email > contactus@firstruddingtonscouts.onmicrosoft.com ## **1. Welcome** ## **Attendees** |**Attendees**|**Attendees**|**Attendees**|**Attendees**|| |---|---|---|---|---| |Jennifer Boniface (JAB)||||Colin Lowther| |Tim Kirby (TK)||||Elissa Hawksworth| |||||| |Dan Clifford||(DC)||Beth Rushton| |||||| |Clare Deeming|||(CD)|Dawn Martin| |Denise El-Rishmawy (DR)||||Gavin O’Connor (GOC)| |Sarah Barker||||Ottilie Jones| |AlFootitt||||Anna Clifford| |A|my Thackeray|||| ## **2. Apologies** Apologies received from Andrew Dyson, Ness Greenhalgh, Ian Dickinson, Sarah Robertson, Sarah Deacon, Holly Foley, Fiona Burrows. ## **3. Reflection** JAB provided reflection on the year. The overview recognised: - Good progress made on ensuring the Scout Hall is safe and a good environment for Scouting. The roof repair has made the building water-tight; it’s warm, clean, and allowing for a great scouting experience. - JAB thanked the Group Scout Leaders (GSLs) and Executive Committee for their fantastic efforts and contribution. Whilst the Executive Committee works in the background, leaders are providing excellent sessions for Beavers, Cubs and Scouts alike. - Looking ahead, the plan is to update to an improved building fit for 21st Century Scouting, improving both elements of design and functionality. ## **4. Reaffirm adoption by 1st Ruddington Scout Group of Scout Association’s Group Constitution set out in Policies, Organisation and Rules 3.24 and any future amendments thereof** Agreed unanimously. Page 1 of 3 ## **5. Approve the minutes of the December 2021 AGM** No questions arising. Minutes agreed unanimously. ## **6. Annual Report and Accounts: Executive Reports** ## **6.1** Chairperson’s Report No questions arising. - **6.2** Treasurer’s Report and presentation of accounts for financial years 2021/22 No questions arising. CD thanked the GSL’s for support given in the timely collection of subs and to leaders for their adoption of the budget process. - **6.3** Group Scout Leader (GSL) and Section Leader’s Reports GSL Report. No questions arising. ## **7. Appointments to the Group Executive Committee (Trustees of the Group):** - **7.1** Approval of GSL nomination for Chairperson GSL nomination Jennifer Boniface – agreed unanimously. - **7.2** Appointment of Group Treasurer Clare Deeming self-nominated – agreed unanimously. JAB thanked CD for their hard work and contribution over the past 12 months. - **7.3** Appointment of Group Secretary Denise Rishmawy self-nominated – agreed unanimously. - **7.4** Election of up to 4 members of the Group Executive Committee Ian Dickinson, existing Executive Committee member self-nominated. Amy Thackeray, existing Executive Committee member self-nominated. Beth Rushton, existing Executive Committee member self-nominated. Sarah Barker (parent) self-nominated. All nominations agreed unanimously. - **7.5** Approval of GSL nominations of Group Executive Committee members (may not exceed the actual number of members elected in 7.4 above) Page 2 of 3 Sarah Robertson GSL nominated – agreed unanimously. Post meeting note: Sarah decided to step down from the Executive Committee. - **7.6** Notification of Section Leaders wishing to exercise their ex-officio right to membership of the Group Executive Committee and therefore to become a Trustee: Elissa Hawksworth (Beaver Section Leader) wished to continue on the Executive Committee. Andrew Dyson (Cub Section Leader) wished to continue with the Executive Committee. Dawn Martin (Beaver Section Leader) All nominations agreed unanimously. ## **8. Appointment of a Scrutineer** Neil Copeland proposed as scrutineer – reviewed 1[st] Ruddington accounts last year. Will perform this service for free. Agreed uunanimously. ## **9. Address from Rushcliffe District Scout Council** Tim Kirby, Rushcliffe District Chair was delighted with all the exciting Scouting activities delivered at 1[st] Ruddington, after the return to face-to-face Scouting . Being the largest group in the district, he acknowledged the contribution and hard work of everyone involved, and thanked JAB for her outstanding leadership. Tim acknowledged the awards given from the District Commissioner to JAB and EH for their outstanding efforts. Moving forward, Tim explained the proposed changes to Scouting Leadership and a vision for district leadership to be more teams based, encouraging everyone to embrace the change DC mentioned a new award for Major Oak and JAB acknowledged the Queen’s Award for volunteering to Nottinghamshire Scouts as part of the birthday honors list. Page 3 of 3 ## **Ruddington Scout Group Receipts and Payments Account** |||Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|**Apr-21**|**To**|**Mar-22**| |||||| |**Receipts and payments**||||| |**Receipts**||**2021/22**
**Unrestricted funds**
**£**
**16,860**
**- 5,959**
**10,901**
**3,314**
**-**
**1,382**
**-**
**15,596**
**-**
**11,937**
**11,937**
**184**
**-**
**-**
**-**
**184**
**-**
**-**
**-**
**-**
**-**
**-**
**27,717**
**-**
**27,717**||**2020/21**
**Unrestricted funds**
**£**| |**Donations, legacies and similar income**||||| |Membership subscriptions||**16,860**||**11,109**| |Less:Membership subscriptions paid on (National/County/Area/District)||**- 5,959**||**- 13,494**| |Net membership subscriptions retained||**10,901**||**- 2,385**| |Donations||**3,314**||**685**| |Legacies||**-**||**-**| |Gift Aid||**1,382**||**-**| |Other similar income||**-**||**-**| |**Sub total**||**15,596**||**- 1,700**| |**Grants**||||| |Maintenenace grant||**-**||**-**| |RBC Covid-19||**11,937**||**19,669**| |**Sub total**||**11,937**||**19,669**| |**Fundraising (gross)**||||| |Fundraising activities||**184**||**1,083**| |MyDonate||**-**||**-**| |Detail 3||**-**||**-**| |Other fundraising activities||**-**||**-**| |**Sub total**||**184**||**1,083**| |**Investment income**||||| |Bank interest||**-**||**-**| |Building Society interest||**-**||**-**| |The Scout Association Short Term Investment Service||**-**||**-**| |Property Rent income||**-**||**-**| |Preivously overlooked savings account||**-**||**-**| |**Sub total**||**-**||**-**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||||| |||||**19,052**| |||||| |||||**-**| |||||| |||**27,717**||**19,052**| 1 LT700002 (1st January 2017) ## **Ruddington Scout Group Receipts and Payments Account** |||Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|**Apr-21**|**To**|**Mar-22**| |||||| |**Receipts and payments**||||| |**Payments**||**2021/22**
**Unrestricted funds**
**£**
**1,685**
**329**
**196**
**338**
**140**
**1,116**
**2,181**
**2,233**
**-**
**- 3,300**
**2,265**
**164**
**-**
**-**
**-**
**7,346**
**-**
**-**
**-**
**-**
**-**
**7,346**
**-**
**7,346**
**20,371**
**40,992**
**61,363**||**2020/21**
**Unrestricted funds**
**£**| |**Charitable Payments**||||| |Youth programme and activities||**1,685**||**422**| |Adult support and training||**329**||**465**| |Rates / Rent||**196**||**- 250**| |Water and Sewerage||**338**||**383**| |Electricity and Gas||**140**||**467**| |Insurance||**1,116**||**1,082**| |Repairs and Renewals||**2,181**||**938**| |Materials and equipment||**2,233**||**1,296**| |Printing and photocopying||**-**||**-**| |Contribution to camp costs||**- 3,300**||**-**| |Uniforms and badges||**2,265**||**1,182**| |AGM and trustee expenses||**164**||**113**| |Other costs detail 1||**-**||**-**| |Other costs detail 2||**-**||**-**| |Other costs detail 3||**-**||**-**| |**Sub total**||**7,346**||**6,098**| |**Fundraising expenses**||||| |Detail 1||**-**||**-**| |Detail 2||**-**||**-**| |Detail 3||**-**||**-**| |Other fundraising costs||**-**||**-**| |**Sub total**||**-**||**-**| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**||||| |||||**6,098**| |||||| |||||**-**| |||||| |||||**6,098**| |||||| |||**20,371**||**12,954**| |||**40,992**||**28,038**| |||**61,363**||**40,992**| 2 LT700002 (1st January 2017) ## **Statement of assets and liabilities at the end of the year** |**Statement of assets and liabilities at the end of the year**|**Statement of assets and liabilities at the end of the year**|| |---|---|---| |**31st March 2022**
**Unrestricted funds**
**£**
**Cash funds**
Bank current account
**61,250**
Bank deposit account
**63**
Building society account
**-**
The Scout Association Short Term Investment Service
**-**
Cash/Floats
**50**
**Total cash funds**
**61,363**
**Other monetary assets**
Tax claim
**-**
Debts due from the County/Area/District/Group
**-**
Insurance claim
**-**
**Sub total**
**-**
**Investment assets**
Investment property - detail
**-**
Quoted investments
**-**
Other investments - detail
**-**
**Sub total**
**-**
**Non monetary assets for charity's own use**
Badge stock
**25**
Shop stock
**-**
Other stock
**-**
Land and buildings (at value insured)
**165,509**
Motor vehicles
**68**
Scouting equipment, furniture etc
**8,000**
Other
**-**
**Sub total**
**173,602**
**Liabilities**
Accounts not yet paid - Lakes camp balances etc
**4,500**
Expenses incurred but not invoiced
**-**
Subscriptions not yet paid
**-**
Loan - detail
**-**
Other liabilities
**-**
**Sub total**
**4,500**||**31st March 2021**
**Unrestricted funds**
**£**| |**Cash funds**||| |Bank current account|**61,250**|**40,699**| |Bank deposit account|**63**|**63**| |Building society account|**-**|**-**| |The Scout Association Short Term Investment Service|**-**|**-**| |Cash/Floats|**50**|**230**| |**Total cash funds**|**61,363**|**40,992**| |**Other monetary assets**||| |Tax claim|**-**|**-**| |Debts due from the County/Area/District/Group|**-**|**-**| |Insurance claim|**-**|**-**| |**Sub total**|**-**|**-**| |**Investment assets**||| |Investment property - detail|**-**|**-**| |Quoted investments|**-**|**-**| |Other investments - detail|**-**|**-**| |**Sub total**|**-**|**-**| |**Non monetary assets for charity's own use**||| |Badge stock|**25**|**50**| |Shop stock|**-**|**-**| |Other stock|**-**|**-**| |Land and buildings (at value insured)|**165,509**|**154,504**| |Motor vehicles|**68**|**68**| |Scouting equipment, furniture etc|**8,000**|**5,000**| |Other|**-**|**-**| |**Sub total**|**173,602**|**159,622**| |**Liabilities**||| |Accounts not yet paid - Lakes camp balances etc|**4,500**|**-**| |Expenses incurred but not invoiced|**-**|**-**| |Subscriptions not yet paid|**-**|**-**| |Loan - detail|**-**|**-**| |Other liabilities|**-**|**-**| |**Sub total**|**4,500**|**-**| ## **Contingent liabilities and future obligations** **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on xxx (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by** |Signature|Print Name| |---|---| ||Jennifer Boniface Chair| ||Clare Deeming Treasurer| 3 LT700002 (1st January 2017) Scrutlnoèr'• Report to th• Tru•too• ol th• 1•t Ruddlngton SCOUT GROUP l rnFort On IM •c¢ountJ ol lh• GrouplDiilrlcl lor Ihe yèar endod 31 March 2022. Re*p•etl¥• r••pon•lbllltlM ol Tru¥t••• and 8¢rutlne•r As the Group'slOlslnGI's trusle8s you are respon51ble lor the preparation ol the a¢counls. you consider Ihal neilher the audit ror Independent exBminallon ￿qUIrementS 01 the Charities Act 2011 8pply 1118 my responsibllily without carying oul gn 8udil ￿ Independenl ex8minalion lo scrullnlse Ihe 8ccounl8 and lo report Io you. 81•1• ol ScrullnMrf• Stsl•m•nt In accordar£e ￿￿1h Ihe dlre¢lion• glven In Ihe GnJup'JlDi$tftct's conslllullon. I have ￿1￿￿'nI88d th8 rocords and the accoun15 Set out on pagu 1 to 3. Scrutlne•r'# Si•tement In my opink)n the S￿O￿nI1 orn in accord8n¢• ￿th Ihe r•corrJ• prOd￿d lo m• arKI comFAy ￿th the constr'lubon. N. Coupland FCA DClk4 RWB, Chartered Accountants Nottin9harn Dale.. .23109r2022 T700005 (1¢ February 2017)