Scouts
124th Nottingham Scout Group
nancial Revi
The Group received a total income of £49233.83
The Group's policy on reserves is to hold sufficient funds to continue the charFtable attivities of the
group for one year should income and fund-raising acrrytties fall short. The Group held General Fund
reserves of £29.314.09 at the end of the finanual year and ive think this remains imwrtant due to
uncertainty on general costs. energy prices and other lnfjati(Kry rises.
the next 2-5 years we have identified a number of costs around securing the future lease aThJ for
camal impfovements to the building. The EXeCUe Group's wew is this is suitable long-temi investment
for the 124th future and we have made the decision to carry forward £15.0 in designated reserve
funds 10 cover Ehe5e costs.
The Group also has increased the designated reserve ftstid f(Y the purpose of obtaining a new minibus
(once rt is deemeLI necessary to do sol by £4,C(#J to £21.5CQ.
The Group ha5 received a generou5 donatTon of £8,(iKI in memory of John Spence 'ro 5UPPOrt
inremotionol rrtivel opportunme5for rhose young people. needinqjlnoncialsupport in order ro
unilertoke rhe experiences thrs rrovel bring ¥¥hith is held as a restficred fund (the John Spence Fund for
Intemaiional Travell on the balance sheeL
The Group adopts a low risk s1rare to the investment of its funds and hence all funds are held in cash
Ung only mainstream banks or tilding societs"es; this year has seen the management of funds acr0$5
shon temi140 daysl and long term1180 days) fixed term saviw (for designated funds) and inant
ccess savings to maximise the interest on this cash.
It remains the Group's aim to keep wbscription5 at ihe current level. where possible, io help supwrr
our families and deliver value. Our sub5 are in the lower range of local scout groups, and we will aim to
keep this level until our next review in March 2025. tt is Group policy that any"Klentsfied surplus used
to subsidise core 5COUting acrr¥ities. such as camps and section acfrfflTes.
The Trustees declare that they have apwoved the Tepon aLM)ve.
&ed on behaff of the charity's trustees:
Nick Kay
Group Secretary
' IIY June 2024
Group Accounts 2023/2024
## **124[th] Nottingham Scout Group**
## **Statement of Accounts for the Year Ending 31 March 2024**
## **Independent Examiner's Report to the Trustees of 124** 124" Nottingham Scout **[th] Nottingham Scout Group** Group
Statement of Accounts for the Year Ending 31 March 2024
I report on the accounts of the charity for the year ended 31 March 2024, which are set out on Pages 1 to 5.
## **Respective responsibilities of trustees and examiner** Independent Examiner's Report to the Trustees of 124 Nottingham Scout Group
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not I report on the accounts of the charity for the year ended 31 March 2024, which are set out on Pages 1 to 5. required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity's gross income exceeded £25,000 and I am qualified to undertake the examination by being a qualified Respective responsibilities of trustees and examiner member of the Institute of Chartered Accountants England and Wales. The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2014 (the 2011 Act) and that an independent examination is It is my responsibility to: needed. The charity's gross income exceeded £25,000 and | am qualified to undertake the examination by being a qualified
- examine the accounts under section 145 of the 2011 Act;
follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and . examine the accounts under section 145 of the 2011 Act:
state whether particular matters have come to my attention. . follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and **Basis of independent examiner's report** . state whether particular matters have come to my attention,
My examination was carried out in accordance with the general Directions given by the Charity Commission. An Basis of independent examiner's report examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking My éxamination was carried out in accordance with the géneral Directions given by the Charity Commission. An explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence view” and the report is limited to those matters set out in the statement below. that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view" and the report is limited to those matters set out in the statement below. **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- 1 which gives me reasonable cause to believe that, in any material respect, the requirements: 1 which gives me reasonable cause to believe that, in any material respect, the requirements:
- · to keep accounting records in accordance with section 130 of the 2011 Act; and . to keep accounting records in accordance with section 130 of the 2011 Act and
- · to prepare accounts which accord with the accounting records and comply with the accounting requirements . to prepare accounts which accord with the accounting records and comply with the accounting requirements
- of the 2011 Act have not been met ; or of the 2011 Act have nat been met ; or
2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be a to which, in my opinion, attention should be drawn in order te enable a proper understanding of the accounts to be reached. feached, **M R Minshall FCA** M R Minshall ECA oa Us Date: 13th June 2024 **Date: 13th June 2024**
124th Nottingham Scout Group is registered as a charity in England Wales with Registration Number : 522458
Group Accounts 2023/2024
## **124[th] Nottingham Scout Group**
## **INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDING 31[ST] MARCH 2024**
**----- Start of picture text -----**
General Unrestricted
Note Funds Restricted Funds Designated Funds Total Total Funds
2023/2024 2023/2024 2023/2024 2022/2023
General Income:
Subscriptions Received £18,763.24 - - £18,763.24 £14,336.00
Gift Aid Received 1 £3,564.00 £2,000.00 - £5,564.00 £2,724.75
Miscellaneous Income £133.00 - - £133.00 £447.50
Government Grant £0.00 - - £0.00 £6,250.00
Income from Camps £4,293.00 - - £4,293.00 £19,512.00
Donations Received £299.00 £8,000.00 £8,299.00 £465.11
Bank & Investments Interest £850.27 - - £850.27 £210.39
Income from Events:
Activity income £1,318.00 - - £1,318.00 £859.44
Jumble Sales £6,497.32 - - £6,497.32 £5,511.22
Xmas Market £2,365.00 - - £2,365.00 £1,776.01
Carols Round the Pump £385.00 - - £385.00 £208.61
Other activites £766.00 - - £766.00 £789.00
Income from ongoing activities £39,233.83 £10,000.00 £0.00 £49,233.83 £53,090.03
Special fundrasing £0.00 £0.00 £0.00 £1,014.24
Total Income £39,233.83 £10,000.00 £0.00 £49,233.83 £54,104.27
Direct Charitable Activities
Unit Activities £4,236.78 - - £4,236.78 £3,900.82
Cost of Badges £1,536.10 - - £1,536.10 £2,298.42
Camp Expenditure 5 £5,054.35 - - £5,054.35 £28,557.79
Vehicle Running Expenses 2 £3,997.27 - - £3,997.27 £3,429.85
£14,824.50 - - £14,824.50 £38,186.88
Overhead Expenditure
Advertising £215.90 - - £215.90 £233.97
Building Insurance £2,410.71 - - £2,410.71 £2,220.19
Rent & Rates £593.96 - - £593.96 £624.04
Buildings Maintenance £1,464.56 - - £1,464.56 £1,273.77
Equipment Purchases £198.00 - - £198.00 £1,700.10
Capitation Fees £7,870.50 - - £7,870.50 £4,126.25
Miscellaneous Expenses £4,049.63 - - £4,049.63 £2,265.33
Stationery & Postage £82.37 - - £82.37 £47.47
Utilities (Gas, Electric, Tel.) £3,191.40 - - £3,191.40 £3,627.44
£20,077.03 - - £20,077.03 £16,118.56
Expenditure from Ongoing activities £34,901.53 - - £34,901.53 £54,305.44
Donations re Special Fundraising £0.00 - - £0.00 £1,048.78
TOTAL EXPENDITURE £34,901.53 - - £34,901.53 £55,354.22
NET INCOME £4,332.31 £10,000.00 £0.00 £14,332.31 (£1,249.95)
Transfers from/to Designated Funds (£4,000.00) £4,000.00 - -
NET MOVEMENT IN FUNDS £332.31 £10,000.00 £4,000.00 £14,332.31 (£1,249.95)
BALANCES B/F 1 APR 2023 £28,981.78 - £32,500.00 £61,481.78 £62,731.66
BALANCES C/F 31 MARCH 2024 6.1, 6.2, 6.3 £29,314.09 £10,000.00 £36,500.00 £75,814.09 £61,481.71
**----- End of picture text -----**
PAGE 1
124th Nottingham Scout Group is registered as a charity in England Wales with Registration Number : 522458
Group Accounts 2023/2024
## **BALANCE SHEET AS AT 31[ST] MARCH 2024**
**----- Start of picture text -----**
2024 2023
Total Unrestricted
General Unrestricted Designated and Designated
Fund Restricted Funds Funds Total Funds
Fixed Assets
Tangible Assets – Vehicle £0.00 - - £0.00 £0.00
Current Assets
Debtors £0.00 - - £0.00 £0.00
Stock – Badges 3 £406.03 - - £406.03 £374.49
Prepayments 4 £13,639.04 - - £13,639.04 £9,347.17
Scout Association Short Term Investment £0.00 £21,069.78
Bank Current Account £5,310.22 - £5,310.22 £18,865.53
Bank Reserve Account £6,145.23 - £5,000.00 £11,145.23 £13,938.27
Bank Short term savings £7,500.00 £10,000.00 £21,500.00 £39,000.00 £0.00
Bank Long term savings £0.00 - £10,000.00 £10,000.00 £0.00
Cash in Hand £669.25 - - £669.25 £960.38
£33,669.77 £10,000.00 £36,500.00 £80,169.77 £64,555.62
Less Current Liabilities
Accruals & Provisions 5 £4,355.69 - - £4,355.69 £3,073.84
£4,355.69 - - £4,355.69 £3,073.84
NET ASSETS £29,314.09 £10,000.00 £36,500.00 £75,814.09 £61,481.78
Represented By Funds
Unrestricted (General Funds) 6.1 £29,314.09 - - £29,314.09 £28,981.78
Designated Funds 6.3 - - £36,500.00 £36,500.00 £32,500.00
Restricted Funds 6.2 £10,000.00 £10,000.00
£29,314.09 £10,000.00 £36,500.00 £75,814.09 £61,481.78
**----- End of picture text -----**
**The above accounts were approved by the Trustees on 10th June 2024 and were signed on their behalf by:**
Dr Huw Edward Williams
**____________________________________ Chairman**
Claire North
**___________________________________ Treasurer**
PAGE 2
124th Nottingham Scout Group is registered as a charity in England Wales with Registration Number : 522458
Group Accounts 2023/2024
**NOTES TO THE ANNUAL ACCOUNTS**
## **1 Accounting Policies**
These financial statements have been prepared under the historical cost convention in accordance with applicable accounting standards and the Statement **(i)** of Recommended Practice "Accounting by Charities".
- **(ii)** Income from Gift Aid is accountable when the relevant claim is submitted to HMRC.
## **(iii)**
Provision for Depreciation of Fixed Assets held for use by the Group is made at annual rates calculated to spread the cost of each asset evenly over its expected useful life.
The depreciation rates in use were at the following rates on cost:
Motor Vehicles 25% Equipment 25%
All Fixed assets are now written down to Nil net book value.
- **(iv)** Stocks of badges and uniform accessories have been valued at the lower of cost and net realisable value.
## **2 Vehicle Running Expenses**
We continued to run the minibus during the year, with costs as below. The minibus has been fully depreciated.
Provision has been made made over the last few years for the replacement of the vehicle, (see note 8). It is now agreed that no further provision need be made.
A breakdown of vehicle costs is as follows:
|Vehicle Tax
Vehicle Insurance
Vehicle Expenses
SUB TOTAL
Depreciation ( See Note 1.3)
**TOTAL COST**|**2024**
**2023**
£ 165.00 £ 165.00
849.83
£
£ 1,131.95
2,982.44
£
£ 2,132.90
£3,997.27
£3,429.85
-
-
£3,997.27
£3,429.85|
|---|---|
PAGE 3
124th Nottingham Scout Group is registered as a charity in England Wales with Registration Number : 522458
Group Accounts 2023/2024
**3 Stock**
Stock at the end of the year, and the movment therein during the year, related to both Badges and Merchandise (Polo Shirts) as follows:
|Opening Stock (Badges)
Purchases (Badges)
Less Closing Stock (Badges)|**2024**
**2023**
£374.49
£260.53
£1,567.64
£2,412.38
(£406.03)
(£374.49)
£1,536.10
£2,298.42|
|---|---|
## **4 Prepayments**
Prepayments made prior to the end of the financial year relating to activities in the following financial year were represented by:
|Capitation fees paid in advance
District Camp Expenditure
Cub Camp Expenditure
Interest receivable
**TOTAL**|**2024**
**2023**
£7,833.20
£7,627.50
£4,632.75
£1,693.75
£1,078.30
£94.79
£25.92
**£13,639.04**
**£9,347.17**|
|---|---|
## **5 Accruals & Provisions**
The following accruals & provisions were noted in the account relating to:
|Gas & Electricity
Duplicated government grant repayable
District camp income
**TOTAL**|**2024**
**2023**
£106.69
£1,739.84
£1,334.00
£1,334.00
£2,915.00
**£4,355.69**
**£3,073.84**|
|---|---|
PAGE 4
124th Nottingham Scout Group is registered as a charity in England Wales with Registration Number : 522458
Group Accounts 2023/2024
**6 Funds**
- **6.1** The General Fund is unrestricted , and can be spent on the general activities of the Group
- **6.2** Restricted Funds can only be used for a specific pupose
Designated funds are those unrestricted funds which have been set aside by the Trustees to cover essential expenditure, or for a future **6.3** purpose.
The analysis of Funds are as follows :
|Opening Balance as at 1 April 2022
Transfers in the year
Balance c/fwd at 31 March 2023|**Vehicle Replacement**
**Fund**
**Building**
**Fund**
**New Lease**
**Fund**
£17,500.00
£5,000.00
£10,000.00
£4,000.00
-
£21,500.00
£5,000.00
£10,000.00
**Designated Funds**|**Restricted Fund**
**John Spence**
**fund for**
**International**
**Travel**
**Total**
**£32,500.00**
£10,000.00
**£14,000.00**
£10,000.00
**£46,500.00**|
|---|---|---|
## **Designated Funds**
The Vehicle replacement Fund is to cover the costs of requirements to replace the aging mini bus in the future. Further funds of £4,000 have been put aside this year for the future expected cost.
The Building Fund is to carry out major works on the Scout Hut.
The New Lease Fund is to cover the likely expenditure relating to a new lease . No indication has yet been received from Nottingham City Council as to the amount the Group may incur . The Trustees consider it prudent to commence to put funds aside for this purpose, and to cover the associated legal costs.
## **Restricted Fund**
The John Spence Fund for international travel is a donation to the group from John's family and will be used to support international scouting travel opportunities for those young people, needing financial support in order to undertake the experiences this travel brings.
PAGE 5
124th Nottingham Scout Group is registered as a charity in England Wales with Registration Number : 522458