Trustees’ Annual Report for 1[st] Burton Joyce Scout Group, registered charity no 522431 2020/21
Administrative details
Legal name: 1[st] Burton Joyce Scout Group
Registered charity number: 522431
Registered office: The Scout Hut, 6a Lambley Lane, Burton Joyce, Nottingham, NG14 5BG
Trustees
Kate Naish - Chair
Andrew Kearsley – Group Scout Leader (resigned Feb 2021) Gillian Flynn – Treasurer (resigned Feb 2021)
Kathy Wells- Group Scout Leader (appointed February 2021) Emma Winnett – Treasurer (appointed February 2021)
Richard Bateson – secretary (appointed February 2021)
Auditor
Amy Robinson
Bankers
NatWest
Objectives and Activities
1st Burton Joyce Scouts is registered as a charity in England and Wales with the Charity Commission. The trustees have no legal beneficial interest in the charity.
The Board has complied with the duty in section 17 of the Charities Act 2011 and given careful consideration to the Charity Commission’s guidance on public benefit. The stated
objectives of the charity are, for the public benefit, to provide education and training to young people through Scouting.
The charity operates Beavers, Cubs and Scouts in Burton Joyce, providing range of activities in line with the Scout Association.
There are no paid staff, and all roles are undertaken by volunteers.
Governance, leadership and training
The charity is governed by a board of trustees, in 2020/21 this was extended to a board of four people. The trustees appoint members of this board to the role of chair, treasurer and secretary. The Group Scout Leader is also a trustee. Additional members are co-opted to management committee to work alongside the board and scouting leaders to manage the scouting operations
All trustees, leaders and committee members are checked with the Disclosure and Barring Service (DBS), and all undertake training from the Scout Association, notably in Safeguarding, health and safety. These are completed on joining the board/committee and then at regular intervals. In addition, Scouting leaders undertake a training and development programme with the Scout Association.
During lockdown long standing Group Scout Leader, Andrew Kearsley stepped down from is role as leader and trustee. The board and committee note their thanks to Andrew and his wife Dawn for their many years of service to Scouting in Burton Joyce in their roles as leaders of Beavers, Cubs and Scouts as well as overall running of scouting in the village.
In addition, treasurer and trustee Gillian Flynn and committee member John Flynn also stepped down, and again the committee note their thanks to both for their considerable service as committee members and scout leader.
A new Group Scout Leader (GSL) was recruited in Kathy Wells, previously leader of Beavers. Kathy officially became a trustee in 2021. A new committee was established, and new trustees appointed to the board: Emma Winnett and Richard Bateson in 2021.
Kate Naish remains Executive Chair of 1[st] Burton Joyce Scouts, having been appointed to the role in May 2018, and formally became a trustee in year.
Activities and Achievements
In line with government guidelines and instruction from the Scouting Association all scouting activity ceased in Burton Joyce in March 2020.
In this time long standing scouting leaders Dawn and Andy Kearsley stepped down from their roles, due to their commitments as NHS workers and long-term plans to retire from scouting in summer 2021. This left a gap in the leadership capacity of Scouting as both had active roles in running all the Scouting groups.
Although Scouting was allowed to recommence face to face in summer 2020 this did not happen due to limited leadership capacity. However, the remaining existing leaders ran virtual sessions via zoom.
In this time the committee have reformed, recruiting all new members except for the chair, and a new Group Scout Leader, Kathy Wells. Plans were put in place in the year to recommence scouting when restrictions allowed.
In the closed period extensive renovations were planned for the scout hut which were then carried out throughout 2021, including redecoration, replacement of the kitchen, new storage facilities and refurbishment of the outside space.
Following difficulty managing its upkeep with sessions not running the scouts decided to give up the long-held village allotment.
Future Plans
It is the committee’s plans to restart scouting in the village as soon as possible. Initially this will be with one of each unit: Beavers, Cubs and Scouts (Previously there were two packs of each unit)
The short-term priority is to recruit and train new leaders for each of the units to ensure long term sustainability.
Refurbishment of the Scout Hut will be carried out throughout 2021 and new camping equipment purchased with funds from the Co-Op Community fund.
Financial Review
The group started the year with a small amount of money in the bank and initially struggled to make payment for the subscriptions to the Scouting Association, agreeing a staggered payment.
There was no income in the year from subscriptions from members due to not being able to run activities.
Fundraising was successful, with funding of £4535 secured from the Co-op Community fund. This income is restricted to buy camping equipment, the purchase of which will be delayed until scouting (and camping) resumes.
The group were fortunate to receive Business Continuity Grants, totally £22,205 from Gedling Borough Council which enabled the group to remain viable.
The charity ended the year in a good financial position and the trustees agree the charity remains a Going Concern.
Reserves policy
The trustees have agreed that going forward a minimum of £5000 will be held in reserves. This would enable the group to meet annual subscription costs and the costs of running and maintaining the scout hut if income were to be severely reduced again in the future,
Kate Naish, Chair of Trustees
29/01/2022
| Date | Details | Total | Banked | Contra | **Capitations ** | Books/ | **Fundraising ** | Camps | Donations | **Gocardless ** | Other | |||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Payments | & moving o | nneckers | fees | |||||||||||
| 7-Apr-20 | Refund from Peak Camp | 640.00 | 640.00 | 640.00 | ||||||||||
| 9-Apr-20 | Donation from Co-op | 1138.48 | 1138.48 | 1138.48 | ||||||||||
| 24-Apr-20 | Recycle4charity | 14.00 | 14.00 | 14.00 | ||||||||||
| 15-May-20 | Refund from Drumhill Camp | 66.00 | 66.00 | 66.00 | ||||||||||
| 21-May-20 | GedlingBorough Council | 10000.00 | 10000.00 | 10000.00 | Covid Grant | |||||||||
| 27-May-20 | Refund from Drumhill Camp | 72.00 | 72.00 | 72.00 | ||||||||||
| 2-Jun-20 | Refund from Peak Camp | 144.00 | 144.00 | 144.00 | ||||||||||
| 22-Jul-20 | Recycle4charity | 6.00 | 6.00 | 6.00 | ||||||||||
| 22-Oct-20 | Recycle4charity | 6.00 | 6.00 | 6.00 | ||||||||||
| 30-Oct-20 | HMRC | 877.52 | 877.52 | 877.52 | Gift aid | |||||||||
| 8-Dec-20 | Donation from Co-op | 3396.26 | 3396.26 | 3396.26 | ||||||||||
| 22-Dec-20 | GedlingBorough Council | 3584.00 | 3584.00 | 3584.00 | Covid Grant | |||||||||
| 19-Jan-21 | Recycle4charity | 14.00 | 14.00 | 14.00 | ||||||||||
| 12-Mar-21 | GedlingBorough Council | 285.86 | 285.86 | 285.86 | Covidgrant | |||||||||
| 22-Mar-21 | Personal Challenge Cash from 2020 | 60.00 | 60.00 | 60.00 | ||||||||||
| 31-Mar-21 | GedlingBorough Council | 8335.21 | 8335.21 | 8335.21 | Covidgrant | |||||||||
| 28639.33 | 28639.33 | 0.00 | 0.00 | 0.00 | 100.00 | 922.00 | 4534.74 | 0.00 | 23082.59 | |||||
| 0.00 | 0.00 | |||||||||||||
| Openingbalance | 789.25 | Balanceper bank | 24279.61 | Balance at 31/3/21(reconciled) | ||||||||||
| Receipts | 28639.33 | |||||||||||||
| Payments | -5148.97 | o/s cheques | ||||||||||||
| Closingbalance | 24279.61 | |||||||||||||
| 24279.61 |
| Date | Details | Docu | mTotal | Bank | Contra | Fundraising | Property | Equipment | Equipment | Badges | Scout | Scout | Camp | Utilities | Sundry | |||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| No. | Receipts | costs | repairs | Supplies | Refunds | |||||||||||||
| 2-Apr-20 | Central Notts District Scouts | 1 | 692.00 | 692.00 | 692.00 | Balance of annual capitation | ||||||||||||
| 7-Apr-20 | Opus Energy | 2 | 68.08 | 68.08 | 68.08 | |||||||||||||
| 16-Apr-20 | Water Plus | 3 | 174.44 | 174.44 | 174.44 | |||||||||||||
| 24-Apr-20 | Opus Energy | 4 | 22.72 | 22.72 | 22.72 | |||||||||||||
| 26-May-20 | Nottingham Pest Control | 5 | 69.60 | 69.60 | 69.60 | Gillian | Flynn: | |||||||||||
| 26-May-20 | Opus Energy | 6 | 15.03 | 15.03 | Securi |
tyfoodlights |
& | 15.03 | ||||||||||
| 27-May-20 | Gillian Flynn | 7 | 154.93 | 154.93 | 154.93 | bulbs | ||||||||||||
| 2-Jun-20 | Kate Naish | 8 | 125.00 | 125.00 | 125.00 | Peak | ||||||||||||
| 3-Jun-20 | Jane Halfpenny | 9 | 125.00 | 125.00 | 125.00 | Peak | ||||||||||||
| 5-Jun-20 | BeckyBlakey | 10 | 125.00 | 125.00 | 125.00 | Peak | ||||||||||||
| 9-Jun-20 | BJParish Council | 11 | 48.00 | 48.00 | 48.00 | Allotment fees | ||||||||||||
| 24-Jun-20 | Opus Energy | 12 | 17.20 | 17.20 | 17.20 | |||||||||||||
| 24-Jul-20 | Opus Energy | 13 | 15.91 | 15.91 | 15.91 | |||||||||||||
| 24-Aug-20 | Opus Energy | 14 | 19.56 | 19.56 | 19.56 | |||||||||||||
| 7-Sep-20 | Nottingham Pest Control | 15 | 69.60 | 69.60 | 69.60 | |||||||||||||
| 24-Sep-20 | Opus Energy | 16 | 22.30 | 22.30 | 22.30 | |||||||||||||
| 27-Oct-20 | Opus Energy | 17 | 22.47 | 22.47 | 22.47 | |||||||||||||
| 2-Nov-20 | Alison Long | 18 | 20.00 | 20.00 | 20.00 | Drumhill | ||||||||||||
| 12-Nov-20 | Access UnderwritingLtd | 19 | 375.80 | 375.80 | 375.80 | Insurance | ||||||||||||
| 13-Nov-20 | Nottingham Pest Control | 20 | 69.60 | 69.60 | 69.60 | |||||||||||||
| 24-Nov-20 | Opus Energy | 21 | 28.85 | 28.85 | 28.85 | |||||||||||||
| 1-Dec-20 | Gillian Flynn | 22 | 129.00 | 129.00 | 129.00 | OSM renewal | ||||||||||||
| 17-Dec-20 | EmilyFossey-Taylor | 23 | 65.00 | 65.00 | 65.00 | Drumhill | ||||||||||||
| 24-Dec-20 | Opus Energy | 24 | 13.88 | 13.88 | 13.88 | |||||||||||||
| 11-Jan-21 | Caroline Brackenbury | 25 | 125.00 | 125.00 | 125.00 | Peak | ||||||||||||
| 25-Jan-21 | Opus Energy | 26 | 13.60 | 13.60 | 13.60 | |||||||||||||
| 5-Feb-21 | Nottingham Pest Control | 27 | 69.60 | 69.60 | 69.60 | |||||||||||||
| 24-Feb-21 | Opus Energy | 28 | 15.62 | 15.62 | 15.62 | |||||||||||||
| 23-Mar-21 | Central Notts District Scouts | 29 | 2424.00 | 2424.00 | 2424.00 | Annual Capitation | ||||||||||||
| 24-Mar-21 | Opus Energy | 30 | 12.18 | 12.18 | 12.18 | |||||||||||||
| 5148.97 | 5148.97 | 0.00 | 0.00 | 433.33 | 0.00 | 0.00 | 0.00 | 585.00 | 461.84 | 3668.80 |
HIO".
1st Burton Joyce Scout Group Accounts for 31 March 2021
Income and Expenditure
| Income Subscriptions Gift Aid Fundraising 1 Donations Burton Joyce Bridge Club Yoga Rent Refunds from Cancelled Camps Covid Grants Expenditure Elec & Gas Capitation Insurance Water Repairs and maintenance Net Camp expenditure 2 Camp refunds to families Badges Scout supplies and activity expenses Online fees for cash collection St George's Day bus Other Tents & Equipment T shirts Rafe licence OSM subscription |
31/03/21 - 877.52 100.00 4534.74 - - 922.00 22205.07 |
|---|---|
| 28639.33 | |
| 287.40 3116.00 375.80 174.44 433.33 - 585.00 - - - - 48.00 - - - 129.00 |
|
| 5148.97 | |
| 23490.36 |
1st Burton Joyce Scout Group Accounts for 31 March 2021
Balance Sheet
| Debtors 3 Prepayments 4 Bank Receipts in advance 5 Creditors 6 Net assets Opening Reserves Excess of income over expenditure Closing Reserves |
31/03/21 - - 24279.61 |
|---|---|
| 24279.61 | |
| - - |
|
| - | |
| 24279.61 | |
| 789.25 23490.36 |
|
| 24279.61 |
1st Burton Joyce Scout Group Accounts for 31 March 2021
Notes
| 1 Fundraising BBQ & Tuckshop Recycle4charity Stephen Robinson Marathon Quiz night Summer Social Personal Challenge 2 Camps Water Activities Day Drumhill 2019 Expedition Camp Halloween |
31/03/21 - 40.00 - - - 60.00 |
|---|---|
| 100.00 | |
| Net - - - - |
|
| - |
1st Burton Joyce Scout Group Accounts for 31 March 2021
Notes (Cont.)
31/03/21 3 Debtors - Gift Aid received after year end - 4 Prepayments - Capitation paid March for following year - Water Activities deposit - Peak 2020 deposit - Drumhill deposit - 5 Receipts in advance - Deposits received for Drumhill - Deposits received for Peak 2020 - Deposits received for Water Activities Day - 6 Creditors - Repairs paid after year end -
31/03/20
8312.50 878.16 446.96 2.50 150.00 140.00
9930.12
876.66 3537.70 359.25 137.76 1070.40 (80.99)
614.00 1900.07 358.10 103.05 47.00 6257.17 - 20.00 129.00
15329.17
(5399.05)
31/03/20
875.00 4110.00 789.25 5774.25
1155.00 154.93 1309.93 4464.32
9863.37 (5399.05) 4464.32
31/03/20
117.46 23.00 272.50 34.00
446.96
Net
(50.00) 96.57 (58.54) 92.96
80.99
31/03/20
875.00 875.00
3000.00 - 880.00 230.00 4110.00
655.00 500.00 - 1155.00
154.93 154.93