Trustees’ ' Annual Report
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For the period
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From (start date) }01/03/2024 to end date [31/08/2025
Section A Reference and administration details
Charity name 5th Stapleford Scout Group
Registered charity number (if any) §22429
Charity’s principal address Wesleyan Chapel, Stapleford House
Wesley Place
Stapleford
Nottingham Postcode NG9 8DP
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Trustee Name Office (if any) Dates acted If not for
whole year
1 Claire Porter <1
2|HeatherBessant [Chair
3|PhilipMcGowan __—Treasurer|
| [|
al OwenHayward |
5|_-RyanMercer| CSCdC:CR/O - 31/08/25
6|DavidEvans| (20/06/24 - 31/08/25
7 Bryony Webb Ps 20/06/24 - 31/08/25
8 Daniel Hands Ps 20/06/24 - 31/08/25
9 Kyrie Fulwood Ps 20/06/24 - 31/08/25
10 Sue Cobb 01/03/24 - 19/06/24
1 Rachel Hedley 01/03/24 - 19/06/24
12 John Crandiey rss /03/24 - 19/06/24
13 Matt Foster rss 01/03/24 - 19/06/24
14 Helen Underwood | 01/03/24 - 19/06/24
15 ChrisUnderwood || 01/03/24 - 19/06/24
16[ Anne Wilson | CCCdd;C«01/038/24 - 19/06/24
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
Type ofadvisor [| Name J] Adress
eeeS) eo
es (SSee,(|ee
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Description of the charity’s trusts
Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout (e.g. trust deed, constitution)oo Association. vas The Group is a trust established under its rules which are (e.g. trust, association,. company) common to all Scouts. Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional The Group is managed by the Group Trustee Board, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted ie The Trustee Board consists of the Chair, Treasurer and 7 a)b) thetrustee’inductionconsiderationand trainingof majoroftrusteerisk s ; |Trusteesmonths. (including 1 Ex Officio Trustees) and meets every 3 and the systems and procedures to manage them Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life.
Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
Section C
Objectives and activities
| The Purpose ofScouting | |
|---|---|
| Summary of the objects ofthe charity set | |
| out in its governing document | in their personal development, |
| empowering them to makea positive contribution to society | |
| The Values ofScouting | |
| As Scouts we are guided by these values: | |
| Integrity -We act with integrity; we are honest, trustworthy | |
| and loyal. | |
| Respect -We have self-respect and respect for others. | |
| Care -We support others and take care ofthe world in | |
| which we live. | |
| Belief -We explore our faiths, beliefs and attitudes. | |
| Co-operation -We makea positive difference; we co- | |
| operatewith others and make friends. | |
| The Scout Method | |
| Scouting takes placewhen young people, in partnership with | |
| adults, work together based on the | |
| values of Scouting and: | |
| -enjoywhatthey are doing and have fun | |
| -take part in activities indoors and outdoors | |
| - learn bydoing | |
| - share in spiritual reflection | |
| - take responsibility and make choices | |
| - undertake newand challenging activities | |
| - make and live by their Promise. | |
| Summary ofthe main activities in relation tothese objects |
Bygiving ourmembers opportunities thattheymaynot otherwiseweencounter, we hopetofosterouryoung people's confidence in themselves, enable them to respect |
| othersandtohavefun. |
Additional details of the objectives and activities
||You maychoose to include further|We are grateful to the many people who give their time to|You maychoose to include further|We are grateful to the many people who give their time to| |---|---|---| ||statements, where relevant, about:|supporttheyoung peoplewho attend group meetings, in|| |||particular tothe leaders ofthe various groups who regularly| || policy on grantmaking;||give up theirevenings and weekends| || contribution made by volunteers;|| ||* policy on investments.|| |Public|benefit statement|The Group meets the Charity Commission's public benefit| |||criteria under both the advancement of education and the| |||advancement of citizenship or community development| |||headings.|
Summary of the main achievements of |We have ensured that each member of Sth Stapleford has the charity during the year]the opportunity to go on a camp as part of their membership. A squirrel drey was set up during the period, and started meeting after the period end.
Section E Financial Review Brief statement of the charity’s policy on reserves Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 4 months running costs, circa £5,000. The Group held reserves of approximately £16,492 against this at year end. This is above the minimum level required for operating expenses.
Quantify and explain any designations
Details of any funds materially in deficit (circumstances plus steps to eliminate)
Further financial review details (optional information)
You may choose to include additional] Investment Policy (Specimen 2) information, where relevant, about:|The Group does not have sufficient funds to invest in longer * the charity’s principal sources of funds|term investments. The Group has therefore adopted a risk (including any fundraising);|averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. * how expenditure has supported the key objectives of the charity; * investment policy and objectives;
Section F
Other Optional Information
Plans for future periods (details of any Subsequent to the period end, we have started a squirrel significant activities planned to achieve —_|drey which now meets regularly. We have also started them) meeting in a more suitable building. Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity's trustees
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Signature(s) Signed Electronically i
Fullname(s) [Davidevans_ |
Position (eg Secretary, Chair) [Trustee |
Dae [LT |. [1714]
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| 2024-2025 | 2023-2024 | |
|---|---|---|
| Income | ||
| Bank Interest | 165.90 | 82.03 |
| Donation Events |
5,500.00 178.07 |
0.00 0.00 |
| Events - Beavers | 1,057.50 | 160.00 |
| Events - Cubs | 3,098.50 | 1,663.60 |
| Events - Explorers | 4,572.50 | 312.00 |
| Events - Scouts | 2,988.50 | 133.00 |
| Fundraising Gift Aid |
1,022.69 7,034.56 |
873.25 0.00 |
| Meetings Membership Fees |
0.00 17,933.45 |
30.00 6,763.94 |
| Uniform | 615.29 | 0.00 |
| Expense | ||
| Activity Equipment | 1,828.80 | 439.32 |
| Admin | 1,795.89 | 881.52 |
| Awards Badges |
184.93 5,384.36 |
0.00 1,701.29 |
| Bank Fees | 1,096.14 | 186.22 |
| Camping Equipment | 2,688.70 | 140.00 |
| Events | 2,897.76 | 620.65 |
| Events - Beavers | 970.83 | 60.00 |
| Events - Cubs | 3,661.80 | 1,708.39 |
| Events - Explorers | 781.69 | 658.70 |
| Events - Scouts | 3,281.89 | 506.22 |
| Fundraising Insurance |
475.35 153.92 |
493.85 209.19 |
| Meetings Meetings - Beavers |
43.98 97.19 |
99.90 133.79 |
| Meetings - Cubs | 118.70 | 384.41 |
| Meetings - Explorers | 44.10 | 189.19 |
| Meetings - Scouts | 199.66 | 72.60 |
| Membership Costs | 9,430.00 | 0.00 |
| OSM | 317.95 | 273.25 |
| Uniform Utilities Venue Maintenance |
1,310.35 1,131.02 715.37 |
503.29 370.81 678.93 |
| Account balances | ||
| Expense Account | 553.96 | 309.03 |
| 5TH STAPLEFORD SCOUT GRP NO3A | 1,437.77 | 5,348.12 |
| Savings | 14,500.00 | 8,278.00 |
| Summary | ||
| Account balance brought forward | 13,935.15 | 14,228.85 |
| Total income | 41,166.96 | 10,017.82 |
| Total expenditure | 38,610.38 | 10,311.52 |
| Net income | 2,556.58 | -293.70 |
| Accountbalancecarriedforward | 16,491.73 | 13,935.15 |
aCHARITY COMMISSION | Independent examiner's report on the Cais? ' FOR ENGLAND AND WALES accounts
Section A
independent Examiner’s Report
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Report to the trustees 5" Stapleford Scout Group
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On accounts for the 18 | 31 August 2025
month period ended
Set out on pages | 1-5
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Charity no | 522429
(if any) |
|
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| report to the trustees on my examination of the accounts of the above charity (“the Trust’) for the 18 month period ended 31/8/2025. RE Noa and As the charity's trustees, you are responsible for the preparation of the asis oF repo accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
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Independent | have completed my examination. | confirm that no material matters have
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examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: e the accounting records were not kept in accordance with section 130 of the Charities Act; or
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e¢ the accounts did not accord with the accounting records; or « the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
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Signed: | G&~. Cailcenny - Date: | 4" February 2026
Name: | Elaine Kilkenny
Relevant professional | .
qualification(s) or body
{if any):
Address: | 2 Hall Gardens .
Bramcote a
Nottingham NG9 3LR |
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IER
1
Oct 2018
4
Section B
Disclosure
Oniy complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose.
IER
2
Oct 2018