Scouts 1st Chilwell & Attenborough Annual General Meeting 2021 ## Agenda 1. Introduction 2. Receive any apologies for absence 3. Approve minutes of last AGM 4. Receive and adopt the Financial Statements for the previous financial year 5. To elect and appoint the Officers of the Group Executive Committee: - (i) Approval of the Group Scout Leader’s nomination for Group Chairman - (ii) Elect the Group Secretary - (iii) Elect the Group Treasurer 6. Elect members of the Group Scout Council to the Group Executive Committee 7. Approve the Group Scout Leader’s nominations to the Group Executive Committee 8. Acknowledge Section Leader’s wanting to sit on the executive 9. Approve quorum for Group Executive Committee and the Group Scout Council 10. District Representative 11. Close of meeting 1[st] Chilwell and Attenborough Scout Group Registered Charity Number: 522428 ## 1[st] Chilwell and Attenborough Scout Group Trustees Ex-officio Members: Group Chairperson Group Treasurer Group Secretary Pamela Glover Richard Short Paul Newson Group Scout Leader _Deputy Group Scout Leader (from Sept 2021)_ Connor Lynch _Lee Wray_ Trent Beaver Scout Leader Witham Beaver Scout Leader Cub Scout Leader Scout Section Leader (until July 2020) Scout Section Leader (from Sept 2020) Gabrielle Furness Emma Davies Lynne Bradley Reece Clare Matthew Horton Elected Members: Andrew Wignell Paul Swift Joanne Caine Annette Daykin (until July 2021) Nominated Members: Facilities Manager & Quartermaster Facilities Manager Michael Thompson Di Plumbley Bankers: Natwest Bank, 19 High Rd, Beeston, Nottingham NG9 2JX CAF Bank, 25 Kings Hill Ave, Kings Hill, West Malling ME19 4JQ Solicitors: Ellis-Fermor & Negus Solicitors, 2 Devonshire Ave, Beeston, Nottingham NG9 1BS 1[st] Chilwell and Attenborough Scout Group Registered Charity Number: 522428 ## Chair of Trustees’ Report I am very proud to be able to work with all the volunteers at 1st C&A especially after the challenging times we have been through. Despite all the difficulties the group has continued to provide young people with valuable activities and fun throughout the year and have been supportive of each other. I would like to thank all the adults and children involved for their determination and dedication to the group and Scouts as a whole. From a trustees’ point of view we have continued to ensure that the day to day logistics of running an organisation and the buildings has been maintained as well as considering the future of the group. Thanks to Mick and Di for keeping the building in tip top condition. Our plans for modernising the building have been taken as far as they can until the supply of materials and labour shortages have eased which hopefully will be soon. Meanwhile the hall has had a thorough sorting with the loft space and lock up being cleared and the final touches added to the storage facilities. We have regular and one-off rentals managed by June using new software. Our accounts have been modernised so that funds are easier to access and manage. This year we can look forward to more camps, adventures and hopefully continue to expand our group so more people can benefit from Scouting both as children and adults. Once again thank you to everyone for making the group the success it is. Pamela Glover, Chair of Trustees 1[st] Chilwell and Attenborough Scout Group Registered Charity Number: 522428 ## Treasurer’s Report For this accounting period, a lot of the financial year we were in lockdown and had restrictions in relation to hall rentals. However, as our hall is rented out for numerous activities, it meant that we were eligible for Covid Grants from Broxtowe Borough Council. We only had to apply for the first one (which was £10,000) and then we continued to get grants throughout the year from them, totalling over £30,000. We also received notable grants from local councillors Eric Kerry and Richard Jackson of £1,400 each from the Councillor’s Divisional Fund. We also benefited from the Coop again, and numerous others. A special thanks to the Group Scout Leader for being very active in this area. With the hall out of use, a number of projects were carried out, both internally and externally, most noticeably the new storage unit to the rear of the building. A lot of planning for future improvements to the building are underway, to which a lot of the grants have assisted with. As things have opened up, there is a lot planned for group members, and I hope that they can look forward to a more active year ahead. Richard Short, Treasurer ## Group Scout Leader’s Report The financial year covered by this report is quite possibly one of the most challenging in the groups’ history. The onset of the COVID-19 pandemic halted our usual activities and resulted in our volunteers having to completely rethink what Scouting looked like, without being able to meet face to face. Despite the restrictions imposed, our teams were able to continue to provide a programme of activities (with much thanks to Zoom) and managed to even have some faceto-face meetings during periods of reduced restrictions. We are fortunate enough to make it out of the other side of COVID with strong financial reserves and a strong group of volunteers who are continuing to lead the group. This has resulted in a quick return to more normal Scouting. I’d like to take the opportunity to thank all our Leadership and Group Trustees for all their hard work in the past year. C&A would not be possible without them. Connor Lynch, Group Scout Leader 1[st] Chilwell and Attenborough Scout Group Registered Charity Number: 522428 ## **1[st] Chilwell & Attenborough Scout Group Statement of Accounts for year ending 30[th] April 2021** ## **Opening Balances:** Nat West Current Account £16,471.40 CAF Bank £12,209.23 **£28,680.63** Petty Cash £ 500.00 **Income £ Expenditure £** Rents **1,393.50** Maintenance **2,342.65** Donations **1,400.00** Buildings Ins **670.47** (Inc car park) Helper Ins **61.53** Cub/Beaver/Scout 850 New Equipment **2,179.27** Subs less capitation 4,387 ( **-3,537)** Utilities **972.29** Activities **0** Building Projects **20,360.98** Broxtowe Lotto **94.00** Cub/Beaver/Scout **2,724.16** Amazon Smile **85.94** Activities Grants **45,823.25** Account Fees **361.08** OSM, CAF, Admin **Total £45,259.69 £29,672.43** Balances as at 30 April 2021 Nat West Current Account £12,924.98 CAF Bank £31,906.37 **£44,831.45** Petty Cash £450 Independenl examiner's report to the trustees of I" Chih¥ell & Attenbornugh Scout Gnm 2021 Responslbiliiies and basis of report As the ch¥lty tyu*es ol I. CIdh•￿ & Atte#born￿ S(TArt Gv•¥p you rn4*Mlble lty the of In wlth the rylmneou ol the Ch•rlth knJ>ll I'theAa'l l tsb Thpea of my txamknath￿ ol the I" Clthdl & Aifft*••n)u￿ S(oui Gr•wp carrltd oui under secdon 145 01 the 2011 An and In canyln8 oui my 5 hwe loih)wed all the aFWKthle Ilven the Clwlty Commissknn wKler ¥tflcffl 145(SMb} of the Aa. Independeni examiner's slatemeDI I hwe rompletrd my examinaiion. l thu miwrlal I￿Ve come W thy lfj wlth tht eumln¥lon gtvlni io ￿lIeve th# In •y rnpea.. I30 of ilw Ao- or Sl8ntd.. Relr4ani InAI bodlN {11 anyl. CIL IiiiolLI **ANNUAL GENERAL MEETING OF** ## **1[st] CHILWELL & ATTENBOROUGH SCOUT GROUP 15[th] Feb 2021** ## **AGENDA – Minutes** ## **Attended by Pamela Glover (Chair), Connor Lynch & 21 others** |**1**|**Welcome and Opening Remarks**
Pamela Glover (Chair) welcomed everyone to the AGM and explained the online format.| |---|---| |**2**|**Apologies for absence**
PG received no apologies for absence.| |**3**|**Minutes of the previous AGM**
PG invited the meeting to approve the minutes of the previous AGM which have been
available for inspection.
All approved.
PG will sign the minutes as a true record of the proceedings on that occasion.| |**4**|**Adoption of the Annual Report and Statement of Accounts of the Trustees for the**
**year ended April 2020**
PG presented, and formally proposed, the Annual Report of the Trustees.
Seconded by Richard Short.
PG invited the meeting to vote on the acceptance of the Report – all agreed.| |**5**|**Approval of the Group Scout Leader’s Nomination for Group Chairman**
Connor Lynch nominated the Group Chairman for the forthcoming year
– Pamela Glover.
(There is no vote on this nomination but it should be formally approved).
Proposed by Connor Lynch – Seconded by various members.| |**6**|**Election of Group Treasurer**
PG invited Richard Short to be Group Treasurer.
Proposed by Pamela Glover, Seconded by Paul Newson.| |**7**|**Election of Group Secretary**
PG invited Paul Newson to be Group Secretary.
Proposed by Pamela Glover, Seconded by Richard Short.| ## **8 Election of members to the Group Executive Committee** PG announced the following elected members: Paul Swift Annette Daykin Andy Wignell Jo Caine All approved by show of hands ## **9 Approval of the Group Scout Leader’s nominations to the Group Executive Committee** PG invited CL to advise the meeting of his nominations to the Group Executive Committee. (There is no vote on these nominations but they should be formally approved). Mick Thompson Di Plumbley Lee Wray All approved by show of hands. ## **9b Vote on quorum for Group Executive Meetings and Group Scout Council Meetings** PG proposes: Quorum of 15 for Group Scout Council (AGM) meetings. Quorum of quorum of 4 Trustees, including at least one officer (Chair, Secretary or Treasurer) for Group Exec Meetings. All approved by show of hands. ## **10 Acknowledge Section Leader’s wanting to sit on the executive** Gabby Furness, Emma Davies, Lynne Bradley and Mat Horton have all opted in via email that they want to sit on the executive. No vote needed, all approved. ## **11 The District Commissioner** PG invited Simon Clark to say a few words. “This group is now the 3[rd] largest group in the district which is a huge achievement by leaders, exec and trustees. The group is one of the few which managed to increase their numbers, helping us to keep loss of members down to -13%. I am often asked, “When are we going to restart?” Well how long is a piece of string? I don’t honestly believe that we’ll go back face-face by Easter. Government will want to see impact of all schools opening. Scout association want to have their say. Makes more sense to start at the beginning of a new academic term. We should start looking at what kind of face-face meetings we could run indoors or outdoors so we are ready to press the button when the time comes. It’s nice to see numbers of leaders growing and plans for a 2[nd] scout group when numbers permit. I am looking forward to seeing numbers double by next census in October!” There were no questions to Simon and Pamela thanked him for his support. **13 Closing remarks** PG thanked everybody for coming and declared the meeting closed. ## **1[st] Chilwell & Attenborough Scout Group Statement of Accounts for year ending 30[th] April 2021** |**Opening Balances:**||||| |---|---|---|---|---| |Nat West Current Account||£16,471.40||| |CAF Bank||£12,209.23||| |||**£28,680.63**||| |Petty Cash||£ 500.00||| |**Income**|**£**||**Expenditure**|**£**| |Rents|**1,393.50**||Maintenance|**2,342.65**| |Donations|**1,400.00**||Buildings Ins|**670.47**| |(Inc car park)|||Helper Ins|**61.53**| |Cub/Beaver/Scout|£850||New Equipment|**2,179.27**| |Subs||||| |less capitation|£4,387|||| ||(**-£3,537)**||Utilities|**972.29**| |Activities|**0**||Building Projects|**20,360.98**| |Broxtowe Lotto|**94.00**||Cub/Beaver/Scout|**2,724.16**| |Amazon Smile|**85.94**||Activities|| |Grants|**45,823.25**|||| ||||Account Fees|**361.08**| ||||OSM, CAF, Admin|| |**Total**|**£45,259.69**|||**£29,672.413**| Balances as at 30 April 2021 Nat West Current Account £12,924.98 CAF Bank £31,906.37 **£44,831.45** Petty Cash £450 Independenl examiner's report to the trustees of I" Chih¥ell & Attenbornugh Scout Group 2021 Responslbilities and basis of report As the ch¥lty tyu*es ol I. CIdh•￿ & Afte*born￿ S(wi Gv•¥p you rn4*Mlble lty the ofthe In K¢1)thn￿ wlth the rylmnoffj￿ ol the Ch•rkn knJ>ll I'theAa'l l tsb Thpea of my exafflknath￿ ol the I" Clthdl & Aifft*••r￿￿ S(oui Gr•wp ¢arrltd oui under secdon 145 01 the 2011 An and In canyln8 oui my 5 hwe loikn¥ed all theaFWKthle Ilven the Chlrfty Commlssknn under ¥ttlcffl 145(SMb) of the Aa. Independent examiner's slatemeDI llvlni io ￿lIeve th# In •y rnpea.. I30 of ilw Aa- or Sl8ntd.. WI￿[￿)￿10￿£-￿C￿￿3 Rele4* wallfk*h)4 or o(po(lAth￿ bodlN {11 any): CIL Athkn&' 0&42eJV O£11 lov Il/iolLI