Trustees' Annual Report
For the period
From (start date) 0 1 0 5 2 4 to end date 3 0 0 4 2 5
| Section A | Reference and administration details | Reference and administration details | Reference and administration details | Reference and administration details | Reference and administration details | Reference and administration details | Reference and administration details | Reference and administration details |
|---|---|---|---|---|---|---|---|---|
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |
Castle Morpeth District Scouts 5 2 2 4 1 1 1 0 0 0 1 7 2 6 |
|||||||
| 4 High House Close | ||||||||
| Morpeth | ||||||||
| Postcode | N | E | 6 | 1 | 2 | B | L |
Names of the charity trustees who manage the charity
| Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|
| Duncan McDonald | Chairperson | |
| Neil Fraser | DistrictCommissioner | |
| Peter Berry | Secretary | |
| ChrisHolt | Treasurer | |
| ChrisEldridge | ||
| RichardWalker | ||
| BarryHirst | ||
| Graham Langston | ||
| Jennifer Barnes | ||
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (3rd December 2018)
Structure, governance and management
Section B
Description of the charity’s trusts
| (e.g. trust deed, constitution) Type of governing document (e.g. appointed by, elected by) Trustee selection methods (e.g. trust, association, company) How the charity is constituted |
The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
|---|---|
| The District is a trust established under its rules which are common to all Scouts. |
|
| The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional The District is managed by the District Executive Committee, information, where relevant, about: the members of which are the ‘Charity Trustees’ of the District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: The Committee meets every 3 months. a) the induction and training of trustees; b) trustee' consideration of major risks Members of the Executive Committee complete 'Essential and the systems and procedures to Information for Executive Committee' training within the first manage them 5 months of joining the committee. This District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointments and is responsible for: The maintenance of District property; The raising of funds and the administration of District finance; The insurance of persons, property and equipment; District public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing District Administrators and Advisors other than those who are elected.
2 LT700001 (3rd December 2018)
| Section B | Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control The District Executive Committee has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: The District has sufficient contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The District through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The District is primarily reliant upon income from subscriptions, a capitation payment from Groups and fundraising. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions and capitation levy to increase the income to the district on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities of the district. If there was a reduction in the number of leaders to an unacceptable level in a particular cohort or the unit as wholethen there would have to be a contraction, cosolidation or closure of a cohort. In the worst case scenario the cpmlete closure of the Explorer unit. Reduction or loss of members. The District provides activities for all young people aged 14 to 18. If there was a reduction in membership in a particular cohorttion or the unit as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Unit. The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |
3 LT700001 (3rd December 2018)
| Section C | Objectives and activities |
|---|---|
| Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
| The District offers a wide programme of development activities appropriate to the age group of the Explorer Scouts based upon the programme set out by the Scout Association. This includes the opportunity to take part in the Duke of Edinburgh Award Scheme |
Additional details of the objectives and activities (optional information but encouraged as best practice)
| Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement |
The District has a Fund which came from a legacy from a previous District Treasurer. This fund is used to encourage all scouts in the District to participate in activities run with the intention of increasing knowledge about International Scouting. It is also availble to help where financial assistance is required for members to participate in activities. The Fund has a value of approximately £40,000 |
|---|---|
| The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
4 LT700001 (3rd December 2018)
Section D
Achievements and performance
| Summary of the main achievements of the charity during the year |
The District provided the best programme that it was able to. |
|---|---|
| Section E | Financial Review |
| Quantify and explain any designations Brief statement of the charity’s policy on reserves |
Reserves Policy The District's policy on reserves is to hold sufficient resources to enable cash flow to be positive, and continue the charitable activities of the District should income and fundraising activities fall short. The District Executive Committee considers that the District should hold a sum of £24,000. (£12,000 for District costs and £12,000 for Explorer costs. These figures are reguarly reviewed) The Legacy Fund is not considered to be part of the reserves as it is a designated fund. The District held reserves of approximately £21,000 against this at year end. |
Further financial review details (optional information)
You may choose to include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising); The District had an annual income of £55,490 and expenditure of £57,015 giving a defecit for the year of £1,525 . • investment policy and objectives; Investment Policy The District does not have sufficient funds to invest in longer term investments. The District has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. 5 LT700001 (3rd December 2018)
| Section F | Other Optional Information |
|---|---|
| Plans for future periods (details of any significant activities planned to achieve them) |
|
| To continue to offer excellent Scouting Programme |
Section G
Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
Duncan McDonald | Duncan McDonald | Duncan McDonald | Duncan McDonald | Duncan McDonald | Duncan McDonald | Chris Holt |
|---|---|---|---|---|---|---|---|
| Duncan McDonald | Chris Holt | ||||||
| Chair | Trustee | ||||||
| 2 1 0 9 2 5 |
|||||||
| 2 | 1 | 0 | 9 | 2 | 5 |
6 LT700001 (3rd December 2018)
Castle Morpeth District Scouts (Charity no. 522411) Receipts and Payments Account
Year start date
Year end date
| Year start date | Year start date | Year end date | ||||||
|---|---|---|---|---|---|---|---|---|
| For the year from |
May 1 2024 | To | April 30 2025 | |||||
| Receipts and payments | ||||||||
| Receipts | Unrestricted funds £ 37,996 250 38,246 - - 379 380 66 825 245 170 415 16 - 16 39,502 |
Explorer funds H Rotstein funds £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 14,813 - 14,813 - 1,175 - - - - - - - 1,175 14,813 1,175 2024/25 |
Total funds £ 37,996 - - - 250 38,246 - - - 379 380 - 66 825 245 170 14,813 15,228 1,191 - - - 1,191 55,490 - 55,490 |
2023/24 Total funds £ |
||||
| Donations, legacies and similar income |
||||||||
| Membership subscriptions | 37,996 | 36,124 | ||||||
| Donations | ||||||||
| Legacies | ||||||||
| Gift Aid | 5,348 | |||||||
| 2023 Widdrington Membership Fees | 250 | 1,278 | ||||||
| Sub total | 38,246 | 42,750 | ||||||
| Grants | ||||||||
| Maintenenace grant | - | - | ||||||
| Other grants | 1,250 | |||||||
| Sub total | - | 1,250 | ||||||
| Fundraising events (gross) | ||||||||
| WSJ SumUp Donations | 379 | 509 | ||||||
| 6th Morpeth Charity Donation | 380 | |||||||
| AGM / Talent Show | ||||||||
| St George's Day | 66 | 153 | ||||||
| Sub total | 825 | 662 | ||||||
| Other Income | ||||||||
| Insurance | 245 | |||||||
| District Badges | 170 | 259 | ||||||
| District Explorers | 31,384 | |||||||
| Sub total | 415 | 31,643 | ||||||
| Investment income | ||||||||
| Bank interest | 16 | 1,152 | ||||||
| Building Society interest | - | - | ||||||
| 5,000 | ||||||||
| Other investment income | - | |||||||
| Sub total | 16 | 6,152 | ||||||
| Total Gross Income Asset and investment sales, etc. Total receipts |
||||||||
| 82,457 | ||||||||
| - | - | - | - | - | ||||
| 39,502 | 14,813 | 1,175 | ||||||
| 39,502 | 14,813 | 1,175 | 55,490 | 82,457 |
LT700003 July 2021)
1 of 3
Castle Morpeth District Scouts (Charity no. 522411) Receipts and Payments Account
For the year from
Year start date
May 1 2024
Year end date
To April 30 2025
Receipts and payments
2024/25
2023/24
| 2024 | 2024 | /25 | /25 | 2023/24 | |||||
|---|---|---|---|---|---|---|---|---|---|
| Payments | Unrestricted funds £ 35,742 - 380 245 319 431 456 85 19 192 10 182 2,278 5 40,344 79 - - 79 40,423 |
Explorer funds £ 16,592 - - - - - - - - - - - - - - 16,592 - - - - - 16,592 |
H Rotstein funds £ - - - - - - - - - - - - - - - - - - - |
Total funds £ |
Total funds £ |
||||
| Charitable Payments | |||||||||
| Membership subscriptions paid on (National/County/Area/District) |
35,742 | 35,742 | 33,741 | ||||||
| District Explorers | - | 16,592 | 25,840 | ||||||
| Grants Explorers 6th Morpeth | 380 | 380 | 1,250 | ||||||
| Awards Evening / AGM | 245 | 245 | 370 | ||||||
| - | |||||||||
| St George's Day | 319 | 319 | 150 | ||||||
| Young Leader Training | 431 | 431 | 457 | ||||||
| Insurance | 456 | 456 | 255 | ||||||
| Poppy Wreaths | 85 | 85 | 85 | ||||||
| Parish Publicity | 19 | 19 | |||||||
| MPC Licence and Ram Licence | 192 | 192 | 153 | ||||||
| Badges | 10 | 10 | 5,000 | ||||||
| WSJ SumUp Donations | 182 | 182 | 870 | ||||||
| OSM Refunds/6th Morpeth Charity | - | ||||||||
| Gift Aid paid to Explorers | 2,278 | 2,278 | 3,069 | ||||||
| Postage | 5 | 5 | |||||||
| Sub total | 40,344 | 56,936 | 71,240 | ||||||
| Fundraising expenses | |||||||||
| Recruitment Christmas Cards | 79 | 79 | |||||||
| Expenses and Mileage | - | ||||||||
| Detail 3 | - | - | - | ||||||
| Other fundraising costs | - | - | - | ||||||
| Sub total | 79 | 79 | - | ||||||
| Total Gross Expenditure Asset and investment Total payments Net of receipts/(payments) Transfers between funds Cash funds last year end Cash funds this year end |
|||||||||
| 71,240 | |||||||||
| - | - | - | - | - | |||||
| 40,423 - 921 - 12,149 11,228 |
16,592 - 1,779 - 12,024 10,245 |
- 1,175 - 30,117 31,292 |
|||||||
| 71,240 | |||||||||
| - 921 | - 1,779 | 1,175 | - 1,525 | 11,217 | |||||
| - | - | - | - | - | |||||
| 12,149 | 12,024 | 30,117 | 54,290 | 43,074 | |||||
| 11,228 | 10,245 | 31,292 | 52,765 | 54,291 |
LT700003 July 2021)
2 of 3
Castle Morpeth District Scouts (Charity no. 522411) Receipts and Payments Account
For the year from
Year start date
May 1 2024
To
Year end date
April 30 2025
Statement of assets and liabilities at the end of the year
30th April 2024
30th April 2024
| p | p | 2024 | |||||||
|---|---|---|---|---|---|---|---|---|---|
| Unrestricted funds £ Cash funds Bank current account 10,119 Bank deposit account 1,109 Building society account - The Scout Association Short Term Investment Service - Cash/Floats Total cash funds 11,228 (agree balances with receipts andpayments a/c) ok Other monetary assets 5 year Loan to 4th Morpeth Debts due from the County/Area/District/Group Insurance claim - Sub total - Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total - Non monetary assets for Badge stock - Shop stock - Other stock - Scouting equipment, furniture etc 14,000 Other - Sub total 14,000 Liabilities Accounts not yet paid Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities - Sub total - |
Explorer funds £ 10,245 - - - - 10,245 ok - - - - - - - - - - - 22,000 - 22,000 - - - - - - |
H Rotstein funds £ - 31,292 - - - 31,292 ok 10,000 - - 10,000 - - - - - - - - - - - - - - - - |
Total funds £ 20,364 32,401 - - - 52,765 ok 10,000 - - 10,000 - - - - - - - 36,000 - 36,000 - - - - - - |
Total funds £ |
|||||
| 23,081 | |||||||||
| 31,210 | |||||||||
| - | |||||||||
| - | |||||||||
| 54,291 | |||||||||
| ok | |||||||||
| 10,000 | |||||||||
| 1,278 | |||||||||
| 11,278 | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| 35,000 | |||||||||
| - | |||||||||
| 35,000 | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| Total net assets | 25,228 | 32,245 | 41,292 | 98,765 | 100,569 |
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 21st September 2025 and signed on their behalf by
| on their behalf by | |
|---|---|
| Chris Holt Signature Duncan McDonald |
Print Name |
| Duncan McDonald | Duncan McDonald Chair |
| Chris Holt | Chris Holt Trustee |
LT700003 July 2021)
3 of 3
independent[examiners] * ][report][to][the][trustees] of Castle Morpeth District Scouts |
| report to the trustees on my examination of the accounts of the Castle Morpeth District Scouts for the year ended 30" April 2025.
Responsibilities and basis of report
As the charity trustees of the Castle Morpeth District Scouts you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’.
| report in respect of my examination of the Castle Morpeth District Scouts accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
independent examiner’s statement
| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Castle Morpeth District Scouts as required by section 130 of the Act; or
- the accounts do not accord with those records.
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| have no concerns and have come across no other matters in connection with the examination to which
attention should be drawn in this report, in order to enable a proper understanding of the accounts to be
reached.
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