## Trustees' Annual Report ## For the period |From (start date)|**0 **|**1**|**0**|**5**|**2**|**3**|**3**|**0**|**0 **|**4**|**2**|**4**| |---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||| |**Section A**|||**Reference and administration**||||**details**|||||| |Charity name
Castle Morpeth District Scouts
Other names the charity is known by
Registered charity number (if any)
5
2
2
4
1
1
HQ registration number
1
0
0
0
1
7
2
6
Charity’s principal address
4 High House Close
Morpeth
Postcode
N
E
6
1
2 B
L
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Names of the charity trustees who manage the charity
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
Secretary
Treasurer
Duncan McDonald
Neil Fraser
Peter Berry
District Commissioner
**Trustee Name**
**Dates acted if not for**
**whole year**
**Office (if any)**
BarryHirst
Graham Langston
ChrisHolt
ChrisEldridge
RichardWalker
Chairperson
Ian Morley
Simon White
Jennifer Barnes||||||||||||| ||||Castle Morpeth District Scouts|||||||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (3rd December 2018) **Structure, governance and management** ## **Section B** Description of the charity’s trusts Type of governing document The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The District is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of the District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee meets every 3 months. Members of the Executive Committee complete _'Essential Information for Executive Committee'_ training within the first 5 months of joining the committee. This District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointments and is responsible for: The maintenance of District property; The raising of funds and the administration of District finance; The insurance of persons, property and equipment; District public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing District Administrators and Advisors other than those who are elected. 2 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The District Executive Committee has identified the major
risks to which they believe the District is exposed, these
have been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
The District has sufficient contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
District through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The District is primarily
reliant upon income from subscriptions, a capitation payment
from Groups and fundraising. The District does hold a
reserve to ensure the continuity of activities should there be
a major reduction in income. The Committee could raise the
value of subscriptions and capitation levy to increase the
income to the district on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The District is totally reliant
upon volunteers to run and administer the activities of the
district. If there was a reduction in the number of leaders to
an unacceptable level in a particular cohort or the unit as
wholethen there would have to be a contraction, cosolidation
or closure of a cohort. In the worst case scenario the
cpmlete closure of the Explorer unit.
Reduction or loss of members. The District provides
activities for all young people aged 14 to 18. If there was a
reduction in membership in a particular cohorttion or the unit
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Unit.
The District has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.| 3 LT700001 (3rd December 2018) |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||The District offers a wide programme of development
activities appropriate to the age group of the Explorer Scouts
based upon the programme set out by the Scout
Association. This includes the opportunity to take part in the
Duke of Edinburgh Award Scheme| Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|The District has a Fund which came from a legacy from a
previous District Treasurer. This fund is used to encourage
all scouts in the District to participate in activities run with the
intention of increasing knowledge about International
Scouting. It is also availble to help where financial assistance
is required for members to participate in activities. The
Fund has a value of approximately £40,000| |---|---| ||| ||The District meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| 4 LT700001 (3rd December 2018) **Section D** **Achievements and performance** Summary of the main achievements of the charity during the year The District provided the best programme that it was able to. |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The District held reserves of approximately £24,000 against
this at year end.
The District's policy on reserves is to hold sufficient
resources to enable cash flow to be positive, and continue
the charitable activities of the District should income and
fundraising activities fall short. The District Executive
Committee considers that the District should hold a sum of
£24,000. (£12,000 for District costs and £12,000 for Explorer
costs. These figures are reguarly reviewed)
The Legacy Fund is not considered to be part of the
reserves as it is a designated fund.| Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising); The District had an annual income of £82,457 and expenditure of £71,240 giving a surplus for the year of £11,217 . • investment policy and objectives; **Investment Policy** The District does not have sufficient funds to invest in longer term investments. The District has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. 5 LT700001 (3rd December 2018) |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||To continue to offer excellent Scouting Programme| ## **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|**_Duncan McDonald_**|**_Duncan McDonald_**|**_Duncan McDonald_**|**_Duncan McDonald_**|**_Duncan McDonald_**|**_Duncan McDonald_**|**_Chris Holt_**| |---|---|---|---|---|---|---|---| ||||||||| ||Duncan McDonald||||||Chris Holt| ||||||||| ||Chair||||||Treasurer| ||**0**
8
0
6
2
4||||||| ||**0**|8|0|6|2|4|| 6 LT700001 (3rd December 2018) ## **Castle Morpeth District Scouts (Charity no. 522411) Receipts and Payments Account** Year start date Year end date ||||Year start date|Year start date|||Year end date|| |---|---|---|---|---|---|---|---|---| ||**For the year**
**from**||**May 1 2023**||**To**||**April 30 2024**|| |||||||||| |**Receipts and payments**||||||||| |**Receipts**|**Unrestricted**
**funds**
**£**
**36,124**
**5,348**
**1,278**
**42,750**
**-**
**1,250**
**1,250**
**509**
**153**
**662**
**259**
**259**
**13**
**-**
**5,000**
**-**
**5,013**
**49,934**||**Explorer funds**
**H Rotstein**
**funds**
**£**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**31,384**
**-**
**31,384**
**-**
**1,139**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1,139**
**31,384**
**1,139**
**2023/24**||||**Total funds**
**£**
**36,124**
**-**
**-**
**5,348**
**1,278**
**42,750**
**-**
**1,250**
**1,250**
**509**
**-**
**-**
**153**
**662**
**-**
**259**
**31,384**
**31,643**
**1,152**
**-**
**5,000**
**-**
**6,152**
**82,457**
**-**
**82,457**|**2022/23**
**Total funds**
**£**| |**Donations, legacies and similar**
**income**||||||||| |Membership subscriptions|**36,124**|||||||**34,327**| |Donations||||||||**202**| |Legacies||||||||**200**| |Gift Aid|**5,348**|||||||| |2023 Widdrington Membership Fees|**1,278**|||||||**1,539**| |**Sub total**|**42,750**|||||||**36,268**| |**Grants**||||||||| |Maintenenace grant|**-**|||||||**-**| |Other grants|**1,250**|||||||**-**| |**Sub total**|**1,250**|||||||**-**| |**Fundraising events (gross)**||||||||| |WSJ SumUp Donations|**509**|||||||**1,706**| |6th Morpeth Charity Donation||||||||| |AGM / Talent Show||||||||**243**| |St George's Day|**153**|||||||| |**Sub total**|**662**|||||||**1,949**| |**Other Income**||||||||| |Insurance||||||||**269**| |District Badges|**259**|||||||**361**| |District Explorers||||||||**27,328**| |**Sub total**|**259**|||||||**27,958**| |**Investment income**||||||||| |Bank interest|**13**|||||||**619**| |Building Society interest|**-**|||||||**-**| |Short term loan|**5,000**|||||||**-**| |Other investment income|**-**|||||||**-**| |**Sub total**|**5,013**|||||||**619**| |**_Total Gross Income_ **
**Asset and investment sales, etc.**
**_Total receipts_**||||||||| |||||||||**66,794**| |||||||||| ||**-**||**-**||**-**||**-**|**-**| ||**49,934**||**31,384**||**1,139**|||| ||**49,934**||**31,384**||**1,139**||**82,457**|**66,794**| 1 of 3 LT700003 July 2021) ## **Castle Morpeth District Scouts (Charity no. 522411) Receipts and Payments Account** **For the year from** Year start date **May 1 2023** Year end date **To April 30 2024** ## **Receipts and payments** **2023/24** **2022/23** ||||**2023**|**2023**|**/24**|**/24**|||**2022/23**| |---|---|---|---|---|---|---|---|---|---| |**Payments**|**Unrestricted**
**funds**
**£**
**33,741**
**-**
**1,250**
**370**
**150**
**457**
**255**
**85**
**153**
**5,000**
**870**
**3,069**
**45,400**
**-**
**-**
**-**
**45,400**||**Explorer funds**
**£**
**25,840**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**25,840**
**-**
**-**
**-**
**-**
**-**
**25,840**||**H Rotstein**
**funds**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**£**||**Total funds**
**£**| |**Charitable Payments**|||||||||| |Membership subscriptions paid on
(National/County/Area/District)|**33,741**||||||**33,741**||**33,486**| |District Explorers|**-**||||||**25,840**||**31,373**| |Grants Explorers 6th Morpeth|**1,250**||||||**1,250**||| |Awards Evening / AGM|**370**||||||**370**||**947**| |Talent Show Prizes|||||||**-**||**181**| |St George's Day|**150**||||||**150**||**471**| |Young Leader Training|**457**||||||**457**||**242**| |Insurance|**255**||||||**255**||**495**| |Poppy Wreaths|**85**||||||**85**||**67**| |Donation to WSJ participants|||||||**-**||**3,250**| |MPC Licence and Ram Licence|**153**||||||**153**||**103**| |Short term loan|**5,000**||||||**5,000**||| |WSJ SumUp Donations|**870**||||||**870**||**1,345**| |OSM Refunds/6th Morpeth Charity|||||||**-**||**784**| |Gift Aid paid to Explorers|**3,069**||||||**3,069**||| |Loan To 4th Morpeth Scouts|||||||**-**||**10,000**| |**Sub total**|**45,400**||||||**71,240**||**82,744**| |**Fundraising expenses**|||||||||| |Recruitment Christmas Cards|||||||**-**||**194**| |Expenses and Mileage|||||||**-**||**100**| |Detail 3|**-**||||||**-**||**-**| |Other fundraising costs|**-**||||||**-**||**-**| |**Sub total**|**-**||||||**-**||**294**| |**_Total Gross Expenditure_ **
**Asset and investment**
**_Total payments_**
**_Net of receipts/(payments)_**
**Transfers between funds**
**Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**83,038**| ||||||||||| ||**-**||**-**||**-**||**-**||**-**| ||**45,400**
**4,534**
**-**
**7,615**
**12,149**||**25,840**
**5,544**
**-**
**6,480**
**12,024**||**-**
**1,139**
**-**
**28,979**
**30,118**||||| ||||||||||**83,038**| ||||||||||| ||**4,534**||**5,544**||**1,139**||**11,217**||**- 16,244**| ||**-**||**-**||**-**||**-**||**-**| ||**7,615**||**6,480**||**28,979**||**43,074**||**59,319**| ||**12,149**||**12,024**||**30,118**||**54,291**||**43,075**| 2 of 3 LT700003 July 2021) # **Castle Morpeth District Scouts (Charity no. 522411) Receipts and Payments Account** **For the year from** Year start date **May 1 2023** **To** Year end date **April 30 2024** ## **Statement of assets and liabilities at the end of the year** |**Unrestricted**
**funds**
**£**
**Cash funds**
Bank current account
**11,057**
Bank deposit account
**1,092**
Building society account
**-**
The Scout Association Short Term
Investment Service
**-**
Cash/Floats
**Total cash funds**
**12,149**
(agree balances with receipts andpayments a/c)
ok
**Other monetary assets**
5 year Loan to 4th Morpeth
Debts due from the
County/Area/District/Group
**1,278**
Insurance claim
**-**
**Sub total**
**1,278**
**Investment assets**
Investment property - detail
**-**
Quoted investments
**-**
Other investments - detail
**-**
**Sub total**
**-**
**Non monetary assets for**
Badge stock
**-**
Shop stock
**-**
Other stock
**-**
Scouting equipment, furniture etc
**35,000**
Other
**-**
**Sub total**
**35,000**
**Liabilities**
Accounts not yet paid
Expenses incurred but not invoiced
**-**
Subscriptions not yet paid
**-**
Loan - detail
**-**
Other liabilities
**-**
**Sub total**
**-**|**Unrestricted**
**funds**
**£**
**Cash funds**
Bank current account
**11,057**
Bank deposit account
**1,092**
Building society account
**-**
The Scout Association Short Term
Investment Service
**-**
Cash/Floats
**Total cash funds**
**12,149**
(agree balances with receipts andpayments a/c)
ok
**Other monetary assets**
5 year Loan to 4th Morpeth
Debts due from the
County/Area/District/Group
**1,278**
Insurance claim
**-**
**Sub total**
**1,278**
**Investment assets**
Investment property - detail
**-**
Quoted investments
**-**
Other investments - detail
**-**
**Sub total**
**-**
**Non monetary assets for**
Badge stock
**-**
Shop stock
**-**
Other stock
**-**
Scouting equipment, furniture etc
**35,000**
Other
**-**
**Sub total**
**35,000**
**Liabilities**
Accounts not yet paid
Expenses incurred but not invoiced
**-**
Subscriptions not yet paid
**-**
Loan - detail
**-**
Other liabilities
**-**
**Sub total**
**-**|**Unrestricted**
**funds**
**£**
**Cash funds**
Bank current account
**11,057**
Bank deposit account
**1,092**
Building society account
**-**
The Scout Association Short Term
Investment Service
**-**
Cash/Floats
**Total cash funds**
**12,149**
(agree balances with receipts andpayments a/c)
ok
**Other monetary assets**
5 year Loan to 4th Morpeth
Debts due from the
County/Area/District/Group
**1,278**
Insurance claim
**-**
**Sub total**
**1,278**
**Investment assets**
Investment property - detail
**-**
Quoted investments
**-**
Other investments - detail
**-**
**Sub total**
**-**
**Non monetary assets for**
Badge stock
**-**
Shop stock
**-**
Other stock
**-**
Scouting equipment, furniture etc
**35,000**
Other
**-**
**Sub total**
**35,000**
**Liabilities**
Accounts not yet paid
Expenses incurred but not invoiced
**-**
Subscriptions not yet paid
**-**
Loan - detail
**-**
Other liabilities
**-**
**Sub total**
**-**|**Explorer funds**
**H Rotstein**
**funds**
**£**
**£**
**12,024**
**-**
**-**
**30,118**
**-**
**-**
**-**
**-**
**-**
**-**
**12,024**
**30,118**
ok
ok
**-**
**10,000**
**-**
**-**
**-**
**-**
**-**
**10,000**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**30th April 2024**|**Explorer funds**
**H Rotstein**
**funds**
**£**
**£**
**12,024**
**-**
**-**
**30,118**
**-**
**-**
**-**
**-**
**-**
**-**
**12,024**
**30,118**
ok
ok
**-**
**10,000**
**-**
**-**
**-**
**-**
**-**
**10,000**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**30th April 2024**|**Explorer funds**
**H Rotstein**
**funds**
**£**
**£**
**12,024**
**-**
**-**
**30,118**
**-**
**-**
**-**
**-**
**-**
**-**
**12,024**
**30,118**
ok
ok
**-**
**10,000**
**-**
**-**
**-**
**-**
**-**
**10,000**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**30th April 2024**|**Explorer funds**
**H Rotstein**
**funds**
**£**
**£**
**12,024**
**-**
**-**
**30,118**
**-**
**-**
**-**
**-**
**-**
**-**
**12,024**
**30,118**
ok
ok
**-**
**10,000**
**-**
**-**
**-**
**-**
**-**
**10,000**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**30th April 2024**|**Total funds**
**£**
**23,081**
**31,210**
**-**
**-**
**-**
**54,291**
ok
**10,000**
**1,278**
**-**
**11,278**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**35,000**
**-**
**35,000**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**£**
**23,081**
**31,210**
**-**
**-**
**-**
**54,291**
ok
**10,000**
**1,278**
**-**
**11,278**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**35,000**
**-**
**35,000**
**-**
**-**
**-**
**-**
**-**
**-**|**30th April**
**2023**
**Total funds**
**£**| |---|---|---|---|---|---|---|---|---|---| ||||||||||| ||||||||||**13,017**| ||||||||||**30,058**| ||||||||||**-**| ||||||||||**-**| ||||||||||| ||||||||||**43,075**| ||||||||||ok| ||||||||||| ||||||||||**10,000**| ||||||||||**1,278**| ||||||||||| ||||||||||**11,278**| ||||||||||| ||||||||||**-**| ||||||||||**-**| ||||||||||**-**| ||||||||||**-**| ||||||||||| ||||||||||**-**| ||||||||||**-**| ||||||||||**-**| ||||||||||**35,000**| ||||||||||**-**| ||||||||||**35,000**| ||||||||||| ||||||||||| ||||||||||**-**| ||||||||||**-**| ||||||||||**-**| ||||||||||**-**| ||||||||||**-**| ||||||||||| |**Total net assets**|**48,427**||**12,024**||**40,118**||**100,569**||**89,353**| **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 8th June 2024 and signed on their behalf by** |**behalf by**|| |---|---| |**_Chis Holt_**
Signature
**_Duncan McDonald_**|Print Name| |**_Duncan McDonald_**|Duncan McDonald Chair| |**_Chis Holt_**|Chris Holt Treasurer| 3 of 3 LT700003 July 2021) Independent examiner's report to the trustees of Castle Morpeth District Scouts I report to the trustee5 on my examination of the accounts of the Castle Morpeth District Scouts for the year ended 30th April 2024. Responsibilities and basis of report As the charity trustees of the Castle Morpeth District Scouts you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the Act'l. I report in respect of my examination of the Castle Morpeth District Scouts accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have folLowed aLI the applicable Directions given by the Charity Commission under section 14515llbl of the ACL Independent examiner's statement I have compLeted my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the Castle Morpeth District Scouts as required by section 130 of the Act,. or the accounts do not accord with those records. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report, in order to enabLe a proper understanding of the accounts to be reached. Signed.. Name: Address: Simon Pringle 20 Queensway Morpeth E612BG Date: 7106124