Trustees' Annual Report
For the period
| From (start date) | **0 ** | 1 | 0 | 5 | 2 | 2 | 3 | 0 | **0 ** | 4 | 2 | 3 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration | details | ||||||||||
| Charity name Castle Morpeth District Scouts Other names the charity is known by Registered charity number (if any) 5 2 2 4 1 1 HQ registration number 1 0 0 0 1 7 2 6 Charity’s principal address 4 High House Close Morpeth Postcode N E 6 1 2 B L 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Names of the charity trustees who manage the charity (These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator) ChrisEldridge Secretary Treasurer Duncan McDonald Neil Frsaer Peter Berry District Commissioner Trustee Name Dates acted if not for whole year Office (if any) BarryHirst Graham Langston ChrisHolt IanShaw RichardWalker Chairperson Ian Morley EllenGlenn Jennifer Barnes Simon White |
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| Castle Morpeth District Scouts |
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (3rd December 2018)
Structure, governance and management
Section B
Description of the charity’s trusts
Type of governing document The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The District is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of the District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee meets every 3 months. Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee. This District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointments and is responsible for: The maintenance of District property; The raising of funds and the administration of District finance; The insurance of persons, property and equipment; District public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing District Administrators and Advisors other than those who are elected.
2 LT700001 (3rd December 2018)
| Section B | Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control The District Executive Committee has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: The District has sufficient contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The District through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The District is primarily reliant upon income from subscriptions, a capitation payment from Groups and fundraising. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions and capitation levy to increase the income to the district on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities of the district. If there was a reduction in the number of leaders to an unacceptable level in a particular cohort or the unit as wholethen there would have to be a contraction, cosolidation or closure of a cohort. In the worst case scenario the cpmlete closure of the Explorer unit. Reduction or loss of members. The District provides activities for all young people aged 14 to 18. If there was a reduction in membership in a particular cohorttion or the unit as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Unit. The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |
3 LT700001 (3rd December 2018)
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
| The District offers a wide programme of development activities appropriate to the age group of the Explorer Scouts based upon the programme set out by the Scout Association. This includes the opportunity to take part in the Duke of Edinburgh Award Scheme |
Additional details of the objectives and activities (optional information but encouraged as best practice)
| Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement |
The District has a Fund which came from a legacy from a previous District Treasurer. This fund is used to encourage all scouts in the District to participate in activities run with the intention of increasing knowledge about International Scouting. It is also availble to help where financial assistance is required for members to participate in activities. The Fund has a value of approximately £40,000 |
|---|---|
| The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
4 LT700001 (3rd December 2018)
Section D
Achievements and performance
Summary of the main achievements of the charity during the year The District provided the best programme that it was able to.
| Section E | Financial Review |
|---|---|
| Quantify and explain any designations Brief statement of the charity’s policy on reserves |
Reserves Policy The District held reserves of approximately £13,000 against this at year end. The District's policy on reserves is to hold sufficient resources to enable cash flow to be positive, and continue the charitable activities of the District should income and fundraising activities fall short. The District Executive Committee considers that the District should hold a sum of £12,000. (£6,000 for District costs and £6,000 for Explorer costs. These figures are reguarly reviewed) The Legacy Fund is not considered to be part of the reserves as it is a designated fund. |
Further financial review details (optional information)
You may choose to include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising); The District had an annual income of £66,794 and expenditure of £83,038 giving a deficit for the year of £16,244 £10,000 of expenditure is a 5 year loan to the 4th Morpeth Scout Group. • investment policy and objectives; Investment Policy The District does not have sufficient funds to invest in longer term investments. The District has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. 5 LT700001 (3rd December 2018)
| Section F | Other Optional Information |
|---|---|
| Plans for future periods (details of any significant activities planned to achieve them) |
|
| To continue to offer excellent Scouting Programme |
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
Duncan McDonald | Duncan McDonald | Duncan McDonald | Duncan McDonald | Duncan McDonald | Duncan McDonald | Chris Holt |
|---|---|---|---|---|---|---|---|
| Duncan McDonald | Chris Holt | ||||||
| Chair | Treasurer | ||||||
| 0 8 0 7 2 3 |
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| 0 | 8 | 0 | 7 | 2 | 3 |
6 LT700001 (3rd December 2018)
Castle Morpeth District Scouts (Charity no. 522411) Receipts and Payments Account
Year start date
Year end date
For the year May 1 2022 To April 30 2023 from
Receipts and payments
| Receipts | Unrestricted funds £ 34,327 202 200 - 1,539 36,268 - - - 1,706 243 1,949 269 361 630 2 - - - 2 38,849 |
Unrestricted funds £ 34,327 202 200 - 1,539 36,268 - - - 1,706 243 1,949 269 361 630 2 - - - 2 38,849 |
Explorer funds H Rotstein funds £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 27,328 - 27,328 - - 617 - - - - - - - 617 27,328 617 2022/23 |
Explorer funds H Rotstein funds £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 27,328 - 27,328 - - 617 - - - - - - - 617 27,328 617 2022/23 |
Explorer funds H Rotstein funds £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 27,328 - 27,328 - - 617 - - - - - - - 617 27,328 617 2022/23 |
Explorer funds H Rotstein funds £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 27,328 - 27,328 - - 617 - - - - - - - 617 27,328 617 2022/23 |
Total funds £ 34,327 202 200 - 1,539 36,268 - - - 1,706 - 243 - 1,949 269 361 27,328 27,958 619 - - - 619 66,794 - 66,794 |
2021/22 Total funds £ |
|---|---|---|---|---|---|---|---|---|
| Donations, legacies and similar income |
||||||||
| Membership subscriptions | 34,327 | 31,017 | ||||||
| Donations | 202 | - | ||||||
| Legacies | 200 | - | ||||||
| Gift Aid | - | |||||||
| 2020 Stannington Membership subs | 1,539 | - | ||||||
| Sub total | 36,268 | 31,017 | ||||||
| Grants | ||||||||
| Maintenenace grant | - | - | ||||||
| Other grants | - | - | ||||||
| Sub total | - | - | ||||||
| Fundraising events (gross) | ||||||||
| WSJ SumUp Donations | 1,706 | 659 | ||||||
| 6th Morpeth Charity Donation | 250 | |||||||
| AGM / Talent Show | 243 | 40 | ||||||
| St George Talent Show | 95 | |||||||
| Sub total | 1,949 | 1,044 | ||||||
| Other Income | ||||||||
| Insurance | 269 | 304 | ||||||
| District Badges | 361 | 277 | ||||||
| District Explorers | 16,575 | |||||||
| Sub total | 630 | 17,156 | ||||||
| Investment income | ||||||||
| Bank interest | 2 | 349 | ||||||
| Building Society interest | - | - | ||||||
| The Scout Association Short Term Investment Service |
- | - | ||||||
| Other investment income | - | - | ||||||
| Sub total | 2 | 349 | ||||||
| Total Gross Income Asset and investment sales, etc. Total receipts |
||||||||
| 49,566 | ||||||||
| - | - | - | - | - | ||||
| 38,849 | 27,328 | 617 | ||||||
| 38,849 | 27,328 | 617 | 66,794 | 49,566 |
1 of 3
LT700003 July 2021)
Castle Morpeth District Scouts (Charity no. 522411) Receipts and Payments Account
For the year from
Year start date
May 1 2022
Year end date
To April 30 2023
Receipts and payments
2022/23
2021/22
| 2022 | 2022 | /23 | /23 | 2021/22 | |||||
|---|---|---|---|---|---|---|---|---|---|
| Payments | Unrestricted funds £ 33,486 - 947 181 471 242 495 67 103 1,345 784 38,121 194 100 - - 294 38,415 |
Explorer funds £ 31,373 - - - - - - - - - - - - - - 31,373 - - - - - 31,373 |
H Rotstein funds £ - - - - - - - - 3,250 - - - - - 10,000 13,250 - - - - 13,250 |
Total funds £ |
Total funds £ |
||||
| Charitable Payments | |||||||||
| Membership subscriptions paid on (National/County/Area/District) |
33,486 | 33,486 | 26,697 | ||||||
| District Explorers | - | 31,373 | 22,280 | ||||||
| Badges | - | 645 | |||||||
| Awards Evening / AGM | 947 | 947 | 360 | ||||||
| Talent Show Prizes | 181 | 181 | 221 | ||||||
| St George's Day | 471 | 471 | 190 | ||||||
| Young Leader Training | 242 | 242 | 390 | ||||||
| Insurance | 495 | 495 | 546 | ||||||
| Poppy Wreaths | 67 | 67 | 77 | ||||||
| Donation to WSJ participants | 3,250 | 24 | |||||||
| MPC Licence | 103 | 103 | 89 | ||||||
| SumUp card reader | - | 22 | |||||||
| WSJ SumUp Donations | 1,345 | 1,345 | 659 | ||||||
| OSM Refunds/6th Morpeth Charity | 784 | 784 | 250 | ||||||
| Room Hire | - | 14 | |||||||
| Loan To 4th Morpeth Scouts | 10,000 | ||||||||
| Sub total | 38,121 | 82,744 | 52,464 | ||||||
| Fundraising expenses | |||||||||
| Recruitment Christmas Cards | 194 | 194 | 380 | ||||||
| Expenses and Mileage | 100 | 100 | - | ||||||
| Detail 3 | - | - | - | ||||||
| Other fundraising costs | - | - | - | ||||||
| Sub total | 294 | 294 | 380 | ||||||
| Total Gross Expenditure Asset and investment Total payments Net of receipts/(payments) Transfers between funds Cash funds last year end Cash funds this year end |
|||||||||
| 52,844 | |||||||||
| - | - | - | - | - | |||||
| 38,415 434 - 7,182 7,616 |
31,373 - 4,045 - 10,525 6,480 |
13,250 - 12,633 - 41,612 28,979 |
|||||||
| 52,844 | |||||||||
| 434 | - 4,045 | - 12,633 | - 16,244 | - 3,278 | |||||
| - | - | - | - | - | |||||
| 7,182 | 10,525 | 41,612 | 59,319 | 62,597 | |||||
| 7,616 | 6,480 | 28,979 | 43,075 | 59,319 |
2 of 3
LT700003 July 2021)
Castle Morpeth District Scouts (Charity no. 522411) Receipts and Payments Account
For the year from
Year start date
May 1 2022
To
Year end date
April 30 2023
Statement of assets and liabilities at the end of the year
| Unrestricted funds £ Cash funds Bank current account 6,537 Bank deposit account 1,079 Building society account - The Scout Association Short Term Investment Service - Cash/Floats Total cash funds 7,616 (agree balances with receipts andpayments a/c) ok Other monetary assets 5 year Loan to 4th Morpeth Debts due from the County/Area/District/Group 1,278 Insurance claim - Sub total 1,278 Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total - Non monetary assets for Badge stock - Shop stock - Other stock - Scouting equipment, furniture etc 35,000 Other - Sub total 35,000 Liabilities Accounts not yet paid Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities - Sub total - |
Unrestricted funds £ Cash funds Bank current account 6,537 Bank deposit account 1,079 Building society account - The Scout Association Short Term Investment Service - Cash/Floats Total cash funds 7,616 (agree balances with receipts andpayments a/c) ok Other monetary assets 5 year Loan to 4th Morpeth Debts due from the County/Area/District/Group 1,278 Insurance claim - Sub total 1,278 Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total - Non monetary assets for Badge stock - Shop stock - Other stock - Scouting equipment, furniture etc 35,000 Other - Sub total 35,000 Liabilities Accounts not yet paid Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities - Sub total - |
Unrestricted funds £ Cash funds Bank current account 6,537 Bank deposit account 1,079 Building society account - The Scout Association Short Term Investment Service - Cash/Floats Total cash funds 7,616 (agree balances with receipts andpayments a/c) ok Other monetary assets 5 year Loan to 4th Morpeth Debts due from the County/Area/District/Group 1,278 Insurance claim - Sub total 1,278 Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total - Non monetary assets for Badge stock - Shop stock - Other stock - Scouting equipment, furniture etc 35,000 Other - Sub total 35,000 Liabilities Accounts not yet paid Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities - Sub total - |
Explorer funds H Rotstein funds £ £ 6,480 - - 28,979 - - - - - - 6,480 28,979 ok ok - 10,000 - - - - - 10,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 30th April 2023 |
Explorer funds H Rotstein funds £ £ 6,480 - - 28,979 - - - - - - 6,480 28,979 ok ok - 10,000 - - - - - 10,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 30th April 2023 |
Explorer funds H Rotstein funds £ £ 6,480 - - 28,979 - - - - - - 6,480 28,979 ok ok - 10,000 - - - - - 10,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 30th April 2023 |
Explorer funds H Rotstein funds £ £ 6,480 - - 28,979 - - - - - - 6,480 28,979 ok ok - 10,000 - - - - - 10,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 30th April 2023 |
Total funds £ 13,017 30,058 - - - 43,075 ok 10,000 1,278 - 11,278 - - - - - - - 35,000 - 35,000 - - - - - - |
Total funds £ 13,017 30,058 - - - 43,075 ok 10,000 1,278 - 11,278 - - - - - - - 35,000 - 35,000 - - - - - - |
30th April 2022 Total funds £ |
|---|---|---|---|---|---|---|---|---|---|
| 16,630 | |||||||||
| 42,689 | |||||||||
| - | |||||||||
| - | |||||||||
| 59,319 | |||||||||
| ok | |||||||||
| - | |||||||||
| 1,539 | |||||||||
| - | |||||||||
| 1,539 | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| 34,171 | |||||||||
| - | |||||||||
| 34,171 | |||||||||
| 784 | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| 784 | |||||||||
| Total net assets | 43,894 | 6,480 | 38,979 | 89,353 | 95,813 |
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 8th July 2023 and signed on their behalf by
| ehalf by | |
|---|---|
| Chis Holt Signature Duncan McDonald |
Print Name |
| Duncan McDonald | Duncan McDonald Chair |
| Chis Holt | Chris Holt Assistant Treasurer |
3 of 3
LT700003 July 2021)
Independent examiner's report to the trustees of Castle Morpeth District Scouts l ¥eport to the trustees on my ex&rrMnatson of the accounts ofthe Castle Mon)eth Distrirt Scouts for the ye¥1 ended April 2023. .Resportsibiiities and basis of report A5 the charrty tnjstees of the Castle Morpth DistrKt Scouts you are resc•JrtsibLefor the paration of the accounts in ac£oT(5ance with the ye4u1revEnts of the Claritie5 Act 2011 Ilhé Act'l. I report in respedof my examinion of the Castle Mi)rpeth Distrs=tScouts accounts carried out under sectw 145 of the 2011 Art a1 in carryin9 0th my examination I have followed all th appifcable DirectloTrs g5ven by the Charity c0mrnisn UTHr sectTr 14515llbl othe ACL Independent examins statement I have completed my examiDatiorL I conftsiyk that rKS matetiaL matters have £ometo my attention in connection WiTh the examination 94ving Fne C4Lt5e tD believe that in ?ry material respect 3ccounting records were not kept in rÈspect of the Castte Morpeth District Scouts as required by 5ect)n 130 of thè A¢ or 2. the èc£ounts do not acc(*d withthts5e record& I hé¥0 no concems and have come auoss no ather rrtr3tters in conned1 with the èxarniftation to wh&ch attention Shou be drawn in this repJrL in order to able a proper unds5tandKKJ cf thè to be rèoehÈd. Signe(L. Name: Address.. Simon Prip.gle 20 Queensway lorpeth NE612BG Datw. 119123