2022-03-31-accounts

Scouts 3rd Cleethorpes ort and counts, 2021_101

Contents

Welcome ............................................................................................................................................................................... 3 Group Scout Leader’s Report ......................................................................................................................................... 4 Trustees’ Annual Report .................................................................................................................................................. 6 Reference and administration details ...................................................................................................................... 6 Structure, governance and management ............................................................................................................... 7 Objectives and activities .............................................................................................................................................. 9 Achievements and performance ............................................................................................................................. 10 Financial review ............................................................................................................................................................ 10 Declaration ..................................................................................................................................................................... 10 Independent Examiner’s Report .................................................................................................................................. 11 Financial Statements ....................................................................................................................................................... 12 Balance Sheet .................................................................................................................................................................... 13 The Year Ahead ................................................................................................................................................................. 14

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Welcome

It gives me great pleasure to introduce our annual report for the period April 2021 to March 2022. Following on from our ‘Covid Scouting’ year in 2020-2021, this year we were able to return to Scouting face-to-face as restrictions were gradually lifted.

After being apart for so long, it has been amazing to see all sections returning to their weekly activities. We have included lots of photos within this report to bring it to life – I think from all of the smiling faces, it’s clear to see how much our young people (and volunteers!) have enjoyed the past year.

Of course, none of the things we’ve achieved during the past year would have been possible without our team of volunteers. I would like to take the opportunity to thank all our volunteers for their contribution to 3[rd] Cleethorpes Scout Group.

What we do wouldn’t be possible without the countless hours they give up ensuring that subs are paid, camps are planned, buildings are looked after, and section meetings are

engaging and varied. We are very grateful to all of them all – thank you.

I hope that you enjoy reading our annual report and here’s to all the adventures the next year will bring!

Rebecca Taylor

Group Chair

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Group Scout Leader’s Report

April 2021 saw the resumption of face-to-face Scouting across all sections of the Group. Where we had Scouted ‘together but apart’ the year before, we were once again able to all come together at our HQ and return to a more recognisable form of Scouting (albeit handwashed, socially distanced and intermittently interrupted by families and volunteers having to periodically isolate).

It has been a really challenging time. The toll taken on our young people’s development and wellbeing by the global pandemic is not to be underestimated. Young people in every section have faced challenges but it is testament to the huge amount of work undertaken by the volunteers of the Group that not only did we come back, but have come back stronger than ever.

4-6 year olds. This is something that we have been especially proud to be involved with.

Research from Ofsted tells us that children hardest hit by the Covid-19 pandemic are lacking basic skills and learning. We know that what happens in these critical early years – when vital connections are being made in the brain – will fundamentally shape their future.

Lee Woolsey’s tireless work in raising awareness and money for an externally fitted defibrillator on our building came to fruition, and I am really proud to report that by the end of the year every section has been trained in the use of it – even our youngest members.

Squirrels is designed to support informal learning and help 4–5-year-olds catch up. It’s about promoting key skills like working together, communication, and language, as well as creativity and community awareness.

September saw us launch a new section! We were the first in the District – and one of the first 60 in the country – to launch Squirrels for

Thanks to our brilliant, enthusiastic volunteers we have created a positive, safe environment for young children to develop essential skills for life, starting them on a journey to become the active citizens and leaders of the future – and it has been a huge amount of fun!

Our Drey has been full since launching, and it has been a pleasure to engage with many families who have not accessed Scouting before and welcome them into our family.

We continued the theme of sharing our adventures with as many people as possible by running a family activity day at Cherry Garth. Our young people and their families were able to join in a wide range of activities, from fencing to sumo suits, archery to air rifles

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and climbing to crafts. It was a really successful day and one that seemed so out of reach the previous year.

In November we once again led a District Remembrance event at Grimsby Cemetery, and in December our youngest sections raised money through a Santa run to help other young people not as fortunate as themselves.

Beavers held a sleepover at our HQ, which might not initially seem end of year report worthy, but represents an entire room full of young people, who because of the pandemic had never had a Scouting night away from home before and for many was their first time staying anywhere away from their parents.

The year has been filled with things like this – things that before Covid-19 might have seemed commonplace, but that we feel really privileged to be able to overcome the associated challenges and once again take part in.

My thanks, as ever, go to all the volunteers associated with the Group. Your enthusiasm, dedication, resilience and commitment has meant that we truly are fulfilling the Scout Association’s commitment to help young people gain skills for life where and when it matters most.

In February 2022 we were truly able to say that we had returned to ‘normal’ as the first section resumed residential experiences. Our

Rachel Rushmer Group Scout Leader

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Trustees’ Annual Report

The Trustees (Group Executive Committee) have pleasure in presenting their report and accounts for the charity for the period 1[st] April 2021 to 31[st] March 2022.

Reference and administration details

Charity name

3[rd] Cleethorpes Scout Group

Other names the charity is known by

3[rd] Cleethorpes Group of Boy Scouts (previous name)

Registered charity number

522372 (England and Wales)

Scout Association registration number

10010013

Charity’s principal address

Trustees

3[rd] Cleethorpes Scout HQ 188 Cooper Road Grimsby DN32 8DH

Bank

CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling ME19 4JQ

Ex-officio:

Rebecca Taylor (Chair) Sawaree Richardson (Treasurer) Rachel Rushmer (Group Scout Leader) Sarah Smith (Squirrel Scout Leader) Carolyn Wilson (Cub Scout Leader) Allister Jack (Scout Leader)

Elected by the Group Scout Council:

Jane Ward Michelle Charlton

Independent Examiner

Philip Harnby FCA 125 Manor Road Medomsley Consett DH8 6QL

Nominated by the Group Scout Leader:

Lee Woolsey

Co-opted:

Monica Maez – appointed 12/04/2021

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Structure, governance and management

Structure

3[rd] Cleethorpes Scout Group is a registered charity in England and Wales (registration number 522372) and was formed in 1912. The Group is a trust established under its rules which are common to all Scouts.

The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of The Scout Association.

The Trustees are appointed in accordance with the Policy, Organisation and Rules (POR) of The Scout Association. Chapter 3 of POR acts as the charity’s constitutional document regarding the membership and operation of the Group Scout Council and Group Executive Committee (‘the Committee’).

Governance

The Group is managed by the Group Executive Committee, the members of which are the charity trustees of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes

the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of 3 independent representatives – the Chair, Treasurer and Secretary – together with the Group Scout Leader, individual section leaders (if they opt to take on the responsibility), members elected by the Group Scout Council, members nominated by the Group Scout Leader and any members co-opted by the Committee.

Parents/carers of young people within the Group are encouraged to join the Committee. The Committee meets every 2-3 months. Members of the Executive Committee are required to complete a number of e-learning modules within 5 months of joining the Committee. These include Essential Information, Safety, Safeguarding, GDPR and Trustee Introduction.

The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment and is responsible for:

• Maintenance of Group property

• Raising of funds and the administration of Group finance

• Insurance of persons, property and equipment

• Group public occasions

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• Assisting in the recruitment of leaders and other adult support

• Appointing any sub-committees that may be required

• Appointing Group Administrators and Advisers as necessary

Risk Management

The Trustees have identified the major risks to which they believe the Group is exposed. These have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:

Damage to the building, property and

equipment – The Group would request the use of buildings, property and equipment from neighbouring Scout Groups, church halls or other youth organisations in the local area. The Trustees also ensure that the Group has sufficient buildings and contents insurance to mitigate against permanent loss.

Injury to volunteers, members or members of

the public – Through the payment of Annual Membership Subscriptions to UK Headquarters, the Group contributes to the national insurance policies. Additionally, the Group pays for additional medical insurance for non-member helpers assisting with activities and camps. Risk assessments are undertaken before all activities.

Reduced income from fundraising/grants – The Group is primarily reliant upon income

from subscriptions and fundraising. The Group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the cost of subscriptions to increase the income to the Group on an ongoing basis, either temporarily or permanently.

Reduced income from hire of the hall – The Group aims to ensure that the running cost of the Scout HQ is covered by the income generated from building hire by external hirers. Were the income from external hirers to fall, the Group could advertise for additional hirers, look to increase the hire charges or increase subscriptions to include a contribution towards the running of the hall.

Reduction or loss of volunteers – The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section – and attempts to recruit new leaders or cover with other volunteers were unsuccessful – there would have to be a contraction, consolidation or closure of a section. In the worst-case scenario, the complete closure of the Group could be necessary.

Reduction or loss of youth members – The Group provides activities for young people aged 4 to 18. If there was a reduction in membership of a particular section – and attempts to recruit new members were unsuccessful – there would have to be a contraction, consolidation or closure of a section. In worst case scenario, the complete closure of the Group could be necessary.

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Objectives and activities

The Purpose of Scouting

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts, we are guided by these values:

Integrity – We act with integrity; we are honest, trustworthy and loyal.

Respect – We have self-respect and respect for others.

Care – We support others and take care of the world in which we live.

Belief – We explore our faiths, beliefs and attitudes.

Co-operation – We make a positive difference; we co-operate with others and make friends.

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

• enjoy what they are doing and have fun

• take part in activities indoors and outdoors

• learn by doing

• share in spiritual reflection

• take responsibility and make choices

• undertake new and challenging activities

• make and live by their Promise

Summary of activities

The Group provided a weekly programme of activities for young people aged 4 to 18 through its Squirrels, Beavers, Cubs and Scouts sections, and partnered Explorer Scout Unit. These activities were delivered in accordance with the relevant section’s programme aims and objectives as set out by UK Headquarters. Young people were able to work towards badges, giving them a tangible reward for the successful completion of the requirements. Additional events and residential activities were also delivered in order to further facilitate young people in acquiring Skills For Life.

Public benefit statement

The Group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

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Achievements and performance

A summary of the achievements and activities for the period April 2021 to March 2022 can be found in the Group Scout Leader’s report.

Financial review

Reserves Policy

The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Executive Committee considers that the Group should hold a sum equivalent to six to nine months running costs.

Investment Policy

The Group’s income and expenditure is relatively small and as a consequence, it does not have sufficient funds to invest in longerterm investments such as stocks and shares. The Trustees have therefore adopted a lowrisk strategy to the investment of its funds. All funds are held in cash using mainstream banks or building societies or The Scout Association’s Short Term Investment Service.

The Trustees regularly monitor the levels of bank balances and the interest rates received to ensure the Group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account which requires a period of notice before funds can be withdrawn. Before doing so, the Trustees would carefully consider cash flow requirements during the notice period.

Declaration

The Trustees declare that they approved the Trustees’ Report above on 31[st] October 2022.

Signed on their behalf by:

The Group held reserves of £14,101.76 at the financial year end. This represents between six and seven months of resources expended during the year under review. Therefore, the Group is currently operating within its reserves policy at the balance sheet date.

Lee Woolsey Trustee

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Independent Examiner’s Report

I report to the trustees on my examination of the accounts of 3rd Cleethorpes Scout Group for the year ended 31st March 2022.

Responsibilities and basis of report

As the charity’s trustees of 3rd Cleethorpes Scout Group, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the 3rd Cleethorpes Scout Group accounts carried out under section 145 of the Act. In carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

• accounting records were not kept in respect of the 3rd Cleethorpes Scout Group as required by section 130 of the Act; or

• the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Philip Harnby FCA

Chartered Accountant

Professional body: Institute of Chartered Accountants in England and Wales

Address: 125 Manor Road, Medomsley, Consett, County Durham, DH8 6QL

Date: 23/10/2022

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Financial Statements

Incoming Resources (£) 31/03/2022 Subscriptions 4,025.80 Camp & Activity Fees 246.82 Building Hire 7,185.00 Donations 529.69 Fundraising 481.10 Defibrillator Appeal - Grants 12,526.87 Bank Interest 0.47 Miscellaneous 95.00 Resources Expended (£) 31/03/2022 HQ, County & District Fees 2,610.75 Youth Programme & Activities 2,887.91 Badges & Uniform 1,178.25 Group Equipment 7,928.71 Volunteer Expenditure 779.05 Hall Maintenance & Development 3,459.85 Utilities 1,750.29 Waste Collection 839.66 Business Rates 115.20 Insurance 953.54 Fees & Memberships 1,791.88 Defibrillator Appeal - Stationery & Postage 470.22 Miscellaneous 182.48	31/03/2021 1,198.00 10.00 2,205.00 14.50 - - 20,441.33 1.24 - 25,090.75 31/03/2021 1,655.75 1,879.99 136.57 1,684.10 - 6,421.16 1,957.98 559.86 115.20 916.33 873.13 2,069.98 494.84 65.00 24,947.79
		23,870.07
		18,829.89

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Balance Sheet

Assets & Liabilities (£)

31/03/2022 31/03/2021

Cash funds

Current account 9,931.17 10,878.28 Deposit account 2,729.59 2,729.12 Cash 1,441.00 351.40 14,101.76 13,958.80 Liabilities - - Net assets 14,101.76 13,958.80

Balance Sheet (£)

Brought forward 13,958.80 8,918.62 Incoming resources 25,090.75 23,870.07 Resources expended (24,947.79) (18,829.89) Carried forward 14,101.76 13,958.80

The above financial statements and balance sheet were approved by the Trustees on 31[st] October 2022 and signed on their behalf by:

Rebecca Taylor Group Chair

Sawaree Richardson Group Treasurer

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The Year Ahead

As we move into the 2022-23 financial year, we have many exciting projects and activities planned.

We hope to continue the growth of the Group and the post-pandemic recovery to ensure that we are well placed to support our young people at a time when they need us most.

The 110th anniversary of 3rd Cleethorpes is on the horizon which we hope to mark with a special challenge to all members, updating our Group necker and also by running a special Group activity day.

We feel that it is really important to celebrate our past, but also to look forward to our future.

Part of this involves building on the success of our family day and emphasising the family element of the Group.

We are planning to hold a Group ‘colour run’ and a range of other family friendly activities so that as many people as possible can share our adventures.

We hope and plan that the coming year brings an opportunity for all permitted sections to once again have residential experiences and

that the unprecedented disruption to Scouting is now behind us.

Thank you for reading and we hope that you will join us on our adventures in the coming year!

Rachel Rushmer

Group Scout Leader

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