STAMFORD AND BOURNE DISTRICT SCOUT COUNCIL Annual General Meeting
10[th] October 2024 at 7pm for 7.30pm start At Wake House, Bourne MINUTES
1. Introduction and welcome
Trevor Watson, as Acting Chair, thanked Wake House for the use of the facility as this year’s venue.
TW welcomed all guests present.
TW thanked Nathan Wakefield for his ongoing diligence in the production of financial reports and management of the District’s financial affairs.
2. Apologies for absence
3. Governance topics
3a Approve the minutes of the Annual General Meeting held on 12 July 2023
The District Trustee Board reviewed the minutes of the previous AGM at their meeting held on 14 October 2023. TW put forward the minutes as taken as read and asked the Scout Council to agree they were a true record of that meeting. Minutes approved.
3b Adopt the model constitution from Policy, Organisation and Rules (POR)
In line with the recommendation from Scout Headquarters, TW proposed that we adopt the model constitution from Chapter 5 of Policy, Organisation and Rules. A copy of this was available for review and inspection prior to this meeting.
Seconder: Chris Mayhew and a show of hands to approve.
3c
Note the District’s financial year
Members of the District Scout Council were asked to note that our charity’s financial year is 1[st] April to 31[st] March, annually.
3d
Agree the number of members that may be appointed to the Trustee Board
TW advised that the District Scout Council must agree at its AGM the number of people that can be elected to the Trustee Board. The recommendation from the outgoing Trustee Board is that 9 people can be elected, Chair proposed that the District Scout Council approves that recommendation,
Seconder: Kevin Whitfield and a show of hands to approve.
3e Agree the quorum for future meetings of the District Scout Council (excluding this AGM)
TW advised that the District Scout Council must agree its quorum – the minimum number of District Scout Council members that must be present at a meeting of the District Scout Council. The recommendation from the outgoing Trustee Board is that the quorum be set at 15 persons. Chair proposed that the District Council approves that recommendation,
Seconder: Chris Mayhew and a show of hands to approve.
4. Review of the previous year
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a. The District Commissioner’s review of Scouting in Stamford & Bourne District was presented.
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b. The Annual Report of the District Trustee Board including the annual Statement of the Accounts was received and presented. TW advised that the District Board has approved the Annual Report and Statement of Accounts and the report on the accounts has been received from the Independent Examiner.
Chair thanked NW for the Annual Accounts.
5. Making appointments
TW advised that this part of the meeting sets the charity up to be well-led during the period until the next AGM. Particularly, the District Scout Council appoints a Trustee Board to ensure good governance for the charity over the next year.
- a. TW noted that the appointments as District President and/ or Vice President are made by the District Scout Council.
TW advised that Miranda Rock is proposed as President. A show of hands to approve.
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b. TW noted that the District Scout Council can admit other persons to membership. TW advised that we have not received any nomination to be members of the District Scout Council.
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c. To approve the District Commissioner’s nomination of the District Chair -
Page 2 of 3 pages
TW nominated Andy Tagg as District Chair and asked for a show of hands as approval.
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d. TWr advised that the ‘District Secretary’ is an elected appointment and, as required, Diane Siddle has been formally proposed and seconded. Since there were no other nominations by the closing date a show of hands was required to approve Diane Siddle’s election.
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e. TWadvised that the ‘District Treasurer’ is an elected appointment and, as required, Nathan Wakefield has been formally proposed and seconded. Since there were no other nominations by the closing date a show of hands was required to approve Nathan Wakefield’s election.
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f. Elections of members to the District Trustee Board
Secretary advised that the following have been formally proposed and seconded in writing by the due date:
Martin Siddle
Heidi Haxeltine
Michelle Nelson
Chair requested a show of hands to approve their election.
- g. DC advised that his nominations to the District Trustee Board are:
Cathy Herron
Ali Cobbold
Luke Houghton
Chair thanked the Trustees for their work during the year and in particular those members who are standing down.
- h. Treasurer advised the appointment of the Scrutineer / Independent Examiner / Auditor as Ray Dennis.
Chair advised that Ray Dennis has been proposed and seconded and is qualified for the role. Chair requested a show of hands to approve Ray Dennis’ nomination.
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i. Chair advised that we are required to nominate 2 as District representatives to the County Scout Council. Michelle Nelson and Andy Tagg have been proposed and seconded. Chair requested a show of hands to approve their nominations.
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Howard Nelson, Deputy County Commissioner thanked all scouters and adult volunteers for their efforts and briefly advised of the changes and Transformation now being implemented.
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TW closed the AGM, thanking all for attending.
Page 3 of 3 pages
Stamford & Bourne District Scout Council
Statement of Assets and Liabilities for year to 31 March 2024
| 2023/24 | 2022/23 | |
|---|---|---|
| £ | £ | |
| Fixed Assets | ||
| Shacklewell1 | 431,000 | 431,000 |
| District Equipment/Assets | 81,909 | 81,909 |
| SASU Gangshow Equipment2 | 990 | 905 |
| 513,899 | 513,814 | |
| Current Assets District Current Account District COIF Deposit Account - General District COIF Deposit Account - Shacklewell Insurance District COIF Deposit Account - Jamboree Fund District Stamcamp Current Account District Scout Shop Current Account District Scout Shop COIF Deposit Account Scout Shop Cash Float SASU Gangshow Current SASU Gangshow Cash SASU (General) SASU Cash Unpresented Cheque(s) |
74,333 22,501 4,589 4,650 0 264 0 0 3,982 0 3,273 0 0 |
56,907 20,984 4,280 4,337 0 2,547 56 0 3,776 0 1,216 0 0 |
| 113,593 | 94,103 | |
| Stock Scout Shop Stock Debtors Membership Fees3 |
5,006 1,089 |
8,425 0 |
| 1,089 | 0 | |
| Current Liabilities Membership Fee |
0 | 0 |
| 0 | 0 | |
| Total of Assets and Liabilities | 633,587 | 616,342 |
Notes:
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Shacklewell was revalued in 2020/21 following significant improvement works
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Value of assets was adjusted in 2020/21 to reflect actual ownership
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Membership owed by 2nd Wittering
The above Receipts and Payments Account and Statement of Assets and Liabilities were approved by the Trustees on 18th July 2024 and signed on their behalf.
| Name Signed |
|---|
| Howard Nelson - District Chair Nathan Wakefield - District Treasurer eee , . \ NIMGA |
Stamford & Bourne District Scout Council
Receipts and Payments Account for year to 31 March 2024
| 2023/24 | 2022/23 | |
|---|---|---|
| £ | £ | |
| Receipts | ||
| Membership Subscriptions | 48,293 | 42,351 |
| Less: Membership subscriptions paid to County | -38,907 | -37,177 |
| Net Membership Subscription Retained | 9,386 | 5,174 |
| Membership Subscriptions - S&K Explorers Membership Subscriptions - H&B Explorers Activities (incl Camp Fees) - District Activities (incl Camp Fees) - S&K Explorers Activities (incl Camp Fees) - H&B Explorers Uniform - H&B Explorers Gift Aid Interest Received Fund Raising Donations - District Donations - S&K Explorers Donations - H&B Explorers Donations - Shacklewell Donations - Gang Show Grants - Shacklewell SASU - Whitewater SASU - Shacklewell SASU - General SASU - Shacklewell Power Training Income Miscellaneous Gang Show Receipts Scout Shop Receipts |
2,380 5,329 18,720 3,761 1,867 314 0 0 0 2,081 0 0 500 0 0 1,782 10,068 3,245 2,165 0 0 2,442 15,467 |
2,441 1,631 15,519 1,846 600 0 0 0 0 1,888 50 0 575 7 0 1,778 12,761 3,500 0 0 0 3,042 13,374 |
| Total Receipts | 79,507 | 64,186 |
| Payments Membership Subscriptions - S&K Explorers Membership Subscriptions - H&B Explorers Administration Expenses - District Administration Expenses - SASU Administration Expenses - S&K Explorers Administration Expenses - H&B Explorers Administration Expenses - Young Leaders Activities - District Activities - S&K Explorers Activities - H&B Explorers Activities - Young Leaders SASU - Shacklewell Operating Costs SASU - Whitewater Operating Costs SASU - General SASU - Purchase of Assets SASU - NODA Subscription - Gangshow SASU - Webhosting - Gangshow Room Hire - District Room Hire - H&B Explorers Room Hire - Young Leaders Donations - District Donations - SASU Gang Show Payments Scout Shop Payments |
1,573 1,513 823 3,261 678 932 6 13,279 2,922 3,845 0 13,938 570 6,115 0 0 0 827 0 0 967 0 2,236 13,597 |
1,140 798 1,323 5,104 583 564 425 14,490 2,472 660 170 9,083 685 2,630 0 0 0 252 50 148 4,000 897 3,343 11,962 |
| Total Payments | 67,081 | 60,779 |
| Surplus for Year | 12,426 | 3,407 |
| Name Howard Nelson - District Chair Nathan Wakefield - District Treasurer a es |
Signed ie ne |
ee |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Stamford & Bourne District Scout Council members of On accounts for the year 2024 Charity no 522366 ended (if any) Set out on pages 3 and 4
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2022.
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Date: 01/09/2024 Signed: ~~a~~ Name: Ray Dennis ~~Ps~~ Relevant professional qualification(s) or body (if any): Address: 52 Harvey Close Bourne PE10 9Ql
October 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
Nothing to Report
October 2018
2
IER