## **MINUTES of the Stamford and Bourne Scouts District Executive Annual General Meeting on Wednesday 12 July 2021 at 7.00 pm via Zoom** ## **1. Present** Greg Cejer - Chair Diane Siddle - Secretary and Minutes Trevor Watson - District Commissioner Doug Cobbold Nathan Wakefield - Treasurer Howard Nelson Martin Siddle Cathy Heron Alistair Cobbold Graham Hardy Angela Anderson Chas Anderson Ray Dennis Chris Mayhew Graham Thompson John Burrows James Knott Adam Storer Helen Robinson Margaret Everitt Tony Everitt Steve Thomas Karen Thomas Carolyn Greig ## **2. Apologies** Pauline Jones Sharon Woodward Pete Owen ## **3. Declarations of interest** None declared. ## **4. Minutes of last Annual General Meeting – 2020** Accepted and proposed by Nathan Wakefield and seconded by Cathy Heron. ## **5. Treasurer’s Report – NW** Advised that there is a healthy balance in current and deposit accounts. No questions of note. Report and accounts accepted and proposed by James Knott and seconded by Ray Dennis. NW to appoint Ray Dennis to examine the next year’s accounts. ## **6. Chair’s Report – GC** No questions of note. Report accepted and proposed by Cathy Heron and seconded by Martin Siddle. ## **7. District Commissioner Comments – TW** TW thanked all officers, group leaders and volunteers for their efforts during the last year. ## **8. Executive Committee Members** Greg Cejer to continue as Chairperson Diane Siddle to act as Secretary Nathan Wakefield to act as Treasurer Trevor Watson Howard Nelson Heidi Haxeltine Cathy Heron Martin Siddle Doug Cobbold Alistair Cobbold Lucy Storer Adam Storer Steve Cadham ## **Stamford & Bourne District Scout Council** **District Chairman: Greg Cejer, 32 Northfields, Bourne, Lincolnshire, PE10 9DB** **Tel** + 44 (0) 1778 423847 **Work** N/A **Mobile** 07429 617440 **e-mail** chair@stamfordbournescouts.org.uk Incorporated by Royal Charter Registered Charity No 522366 ## **9. Nominations for County AGM** Carolyn Greig elected to represent at the County Executive. Graham Hardy and John Burrows to attend the County AGM via Zoom. ## **10.County Representative Comments – CG** CG thanked all scouters, helpers, the Exec and SASU for their efforts during the last year. CG advised that the teams had kept scouting going whilst membership fell by 25% and leaders lost due to the pandemic. S&B have set the bar very high for adult training and compliance with young leader training now available online, which is now being rolled out to two more districts. CG has been proud to be part of District as well as County scouting. ## **11.Any other business** None of note. ## **12.Date of next Annual General Meeting** Group proposed Monday 11 July 2022 to take place at Shacklewell. ## **Stamford & Bourne District Scout Council** ## **Receipts and Payments Account for year to 31 March 2021** |**Receipts**
Membership Subscriptions1
Less: Membership subscriptions paid to County
Net Membership Subscription Retained
Membership Subscriptions (S&K Explorers)2
Activities (incl Camp Fees)
Funds Transfer from National Savings Account
Transfer of SASU General Account
Transfer of SASU Canoe Club Account
Gift Aid
Interest Received
Fund Raising
Donations (District)
Donations (Shacklewell)
Donations (Gang Show)
Donations (S&K Explorers)
Grants (Shacklewell)
SASU - Whitewater
SASU - General
Training Income
Miscellaneous
Scout Shop Receipts
**Total Receipts**
**Payments**
Administration Expenses
Activities
SASU - Shacklewell Operating Costs
SASU - Whitewater Operating Costs
SASU - General
SASU - Purchase of Assets
SASU - NODA Subscription (Gangshow)
SASU - Webhosting (Gangshow)
S&K - Training
Room Hire
Donations
Scout Shop Payments
Total Payments
Surplus for Year|**2020/21**
**£**
36,423
-29,984
6,439
29
1,559
0
0
0
0
36
0
6,554
500
200
1,000
19,931
235
0
0
141
4,165
**40,790**
1,742
1,920
19,706
700
3,947
80
40
101
45
141
2,000
4,038
**34,460**
**6,330**|**2019/20**
**£**
48,397
-33,591
14,806
0
22,515
1,392
11,517
667
0
0
0
2,256
0
0
0
0
0
0
0
922
5,819
**59,894**
1,144
40,862
0
0
50
4,459
0
0
0
335
600
5,806
**53,255**
**6,640**| |---|---|---| 1. Includes £406.70 from 2019/20 subscriptions not back due to COVID restrictions 2. Relates to new explorer group (Stamford & Ketton) established in 2020/21 **----- Start of picture text -----**
Name Signed
Greg Cejer - District Chair
Nathan Wakefield - District Treasurer
**----- End of picture text -----**
## **Stamford & Bourne District Scout Council** ## **Statement of Assets and Liabilities for year to 31 March 2021** |**Fixed Assets**
Shacklewell1
District Equipment/Assets
SASU Gangshow Equipment2
**Current Assets**
District Current Account
District COIF Deposit Account - General
District COIF Deposit Account - Shacklewell Insurance
District COIF Deposit Account - Jamboree Fund
District Stamcamp Current Account
District Scout Shop Current Account
District Scout Shop COIF Deposit Account
Scout Shop Cash Float
SASU Gangshow Current3
SASU Gangshow Deposit4
SASU Gangshow Cash
SASU (General)
SASU Cash
Unpresented Cheque(s)5
**Stock**
Scout Shop Stock6
**Debtors**
Membership Fees
Deposit French Trip
**Current Liabilities**
Membership Fee
Unpresented Cheque(s)7
**Total of Assets and Liabilities**|**2020/21**
**£**
431,000
81,909
2,465
515,374
45,865
20,984
4,280
4,337
0
1,797
56
0
390
2,287
0
15,099
50
0
95,144
17,827
0
0
0
0
40
40
628,304|**2019/20**
**£**
200,000
81,909
8,385
290,294
52,485
20,960
4,274
4,331
0
810
50
28
4,549
2,286
0
2,371
50
407
92,601
9,805
0
0
0
0
18
18
392,683| |---|---|---| Notes: 1. Shacklewell was revalued following significant improvement works 2. Value of assets has been adjusted in year to reflect actual ownership 3. Amended in year to reflect correct cash allocation 4. Amended in year to reflect correct cash allocation 5. Unable to bank cheque by year end due to COVID-19 lockdown restrictions 6. Stock value was written off in year due to stock being outdated 7. Unpresented cheque (A Anderson) relating to NODA subscription The above Receipts and Payments Account and Statement of Assets and Liabilities were approved by the Trustees on 12th July 2021 and signed on their behalf. **----- Start of picture text -----**
Name Signed
Greg Cejer - District Chair
Nathan Wakefield - District Treasurer
**----- End of picture text -----**
Independent Examiner's Report to the Trustees of the Stamford & Bourne District Scout Council I report on the accounts ofthe GroUtyDistri￿Ic0￿nty1Area for the year ended 2020121. This rewt 1$ made solely lo the trustees in accordanee vth Section 145 of the Charities Act 2011. My work has been undèrtaken so that I might stale lo the chari￿$ trustees Ihose matters l am required to slate lo them in an Independent Examinerfs ￿ptsrt arKI for no other purpose. To the fullest extent pem)itted by law, I do not accept or assume responsibility to anyone other than the eharity and the charity's trustees for my examination work. Respectlve responslblliti•s of Trustees and Examlner The Group'slDistrict's trustees are responsible for the preparation of the accounls. They consider that an aLKJit is not required for this year (under Section 144 of the Charities Act 2011 Ilhe Charities Act)) and that an independent examination is needed. It Is my responsibility to: Examine the ac¢ounls (under Se¢tion 14S of the Chaiiltes Acti.. To follow the procedures 18ld down in the General tXfe¢tioM given by the Charity CommisBionefS (under Section 145{511bl of the Chanties Act); and To $1818 whether particular matters Iwe come to my attention. 8asls of Indepfrndont examlnorf8 report My examination was carrted out in accordance with the General Directions gwen by the Chadty Commissioners. An examination includes a review of the a¢counting reeords kepl ty the GrouplDistricl and 8 ¢ompari8on of the accounts presenled with those records. 11 also i￿ludeS eonsideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees con¢eming any $uch matters. The procedures undertaken do not provid8 all the evidencg that would bg required in an audit, and eonsequenlly no opinion is given a$ lo ether the accounts present a 'tru¢ and fa'r view and the report is limited lo those matters g&1 out in the statement below. Ind•pend•nt Examlnorfg ststoment In wnnectlon ￿ my examination. rK> matter has come to my attention: whi¢h gives me reasonable cause to believe that in. any mater181 respect. the rwuirements to keep aceounling records in accordance ￿th Section 130 of the Charities Act,. arKI lo prep8r¢ accounts %thieh accord %wth the accounting records and comply with the accounting requirements ¢f the Chariltes Act have not been mel: or 2. to which. in my opinion. attenlton should be dra￿ in ¢xder lo enable a proper understsnding of the accounts to be reached. Name.. Ray Dennls 62 Har¥èy Close. Bourne, Lincolnshire PE10 9 Addre$$.' 107 £1 LT700006 (1¥t February 2017)